Vetting Assistant with Security Clearance
Company: Pacific Architects and Engineers LLC (PAE LLC)
Posted on: September 15, 2019
Supporting the Most Exciting and Meaningful Missions in the World
Vetting Assistant Macfadden/PAE is seeking a Vetting Assistant (VA)
to assist the U.S. Agency for International Development's (USAID's)
Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA).
The Vetting Assistant (VA) will provide support to the Agency's
partner vetting program for awards being implemented across its
portfolio. This position is for a one-year period. Duties and
Responsibilities The VA assists in the management of the vetting
process from the receipt of vetting requests through the
communication of final vetting determinations. The VA will manage
information on awardees/sub-awardees in PVS, including initial
review or entry of vetting data, verification of
awardee's/sub-awardee's vetting status, submission of vetting
requests, entry/update of award and/or subaward data, coordination
of additional information requests, and communication of vetting
results. The VA will communicate with, and provide training to,
awardees/ sub-awardees, in addition to completing data entry
requirements, reviewing vetting submissions, tracking vetting
metrics, and providing metrics to DCHA, as needed. Main tasks under
this area of responsibility include the following: Processing
Vetting Requests * Full and complete understanding of the PVS
application/portal and applicable Bureau Order on vetting.
* Vetting database queries, updates, and data entry.
* Review of vetting requests and associated awardee/sub-awardee
data for completeness and accuracy.
* Production of vetting requests for awardees/sub-awardees for
which vetting is required or requested.
* Submission of vetting requests to USAID's Office of Security for
vetting and communication of additional information requests.
External Communications * Supports the VO in liaising between USAID
and awardees/sub-awardees on any questions concerning vetting
policy and procedures, conducting outreach to partners in the
field, as needed.
* Supports the VO in coordinating any intra-agency partner vetting
meetings and/or managing the logistics of external meetings with
awardees/sub-awardees. Quality Assurance / Quality Control *
Exercise quality control checks through open sources over all
outgoing vetting requests.
* Displays award and awardee data to include query and drill
capabilities to view and generate reports of vetting results, award
details, and awardee details.
* Generates reports for management to analyze different aspects of
awardee data, vetting results award details, and other statistical
information. As required, gathers data and prepares status reports
including analysis of problems and recommendations for corrective
actions and improvements.
* Responsible for ensuring that vetting requests in the PVS
application are accurate and up-to-date. For requests that are
outstanding and/or awards that have been canceled, the incumbent is
responsible for ensuring that those requests are either removed
from the system or properly reflect the status of the award.
Records Management * Responsible for maintaining filing system for
all files related to vetting, including all correspondence, vetting
forms, reports, photos, and other related documentation
* Ensures integrity of the files and maintains original working
files, working with DCHA Bureau management as appropriate on the
disposition of files and records to storage on a periodic basis as
prescribed by the Vetting Order(s) or other applicable policies.
Information Technology Testing and Evaluation * During updates of
the PVS application/portal, the incumbent will pilot test, identify
and report on the system's functions and processes to validate
their performance and compliance with the Bureau Order.
* Identifies and reports on the accuracy and functionality of the
system's performance and recommends corrective actions and system
acceptance. Reporting * Responsible for populating and maintaining
data collection tools for vetting program monitoring and
evaluation, as appropriate. Research * Assist in gather information
and drafting of internal for programs teams.
* Assist in information gathering for programmatic risks. Training
* Manage the logistics for partner vetting training to
* In coordination with the VO, ability to train
awardees/sub-awardees on how to use the PVS portal and how to
comply with vetting policy and procedures. In coordination with the
VO, provides on-the-job training to relevant USAID staff on
vetting. Education: At a minimum, the individual must have a
bachelor's degree in a relevant field such as security studies,
information and technology, international relations or
international development. Qualifications: Must have a least 4
years of experience. Strong oral and written communication skills
are required. Experience with conducting research/investigations as
well as writing information products is required. Specific
experience in performing data entry functions or managing databases
and manipulating software is preferred. This position calls for an
experienced administration and operations management support
professional with the knowledge and the skills necessary to perform
the assigned duties. * Experience implementing, managing
communications, documents, scheduling, and administrative support
duties in a large organization
* Previous administrative management operations experience. Skills:
Demonstrated experience using Microsoft Office applications
including Excel, Word, Power Point, Access and other database
software applications; Google knowledge a plus U.S. Citizenship is
required; selected candidate must be able to qualify for a
government sponsored security clearance. THIS POSITION IS FOR A
ONE-YEAR PERIOD. PAE is proud to be an Equal Opportunity Employer.
Our hiring practices provide equal opportunity for employment
without regard to race, religion, color, sex, gender, national
origin, age, United States military veteran's status, ancestry,
sexual orientation, marital status, family structure, medical
condition including genetic characteristics or information, veteran
status, or mental or physical disability so long as the essential
functions of the job can be performed with or without reasonable
accommodation, or any other protected category under federal,
state, or local law. EEO is the Law Poster EEO is the Law Poster
Keywords: Pacific Architects and Engineers LLC (PAE LLC), Washington DC , Vetting Assistant with Security Clearance, Other , Washington, DC
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