SENIOR EXECUTIVE ADMINISTRATOR - DHS WITH SECURITY CLEARANCE
Company: Solutions Through Innovative Technologies, Inc.
Location: Washington
Posted on: September 28, 2024
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Job Description:
Solutions Through Innovative Technologies, Inc. (STI-TEC)
specializes in the delivery of professional business and
information management services. STI-TEC offers government and
commercial clients a comprehensive portfolio of services that
identify, manage, distribute and improve business processes related
to entities' most valued resource, information. As a fast-growing
solutions provider, established in 2000, total customer
satisfaction has remained the cornerstone of our business. Our
business model focuses on integrity, loyalty, and trust. Position
Overview STI-TEC is seeking Senior Executive Administrator to
provide administrative services to Department of Homeland Security,
Cybersecurity and Infrastructure Security Agency, Cybersecurity
Division. Essential Job Function * Conduct research, prepare
reports, handle information requests, and perform clerical
functions such as preparing correspondence, receiving visitors,
arranging conference calls, and scheduling meetings.
* Provide internal guidance and coordination regarding
administrative functions, management controls, metrics collection,
standard operating procedures (SOPs), and general administrative
compliance.
* Provide SME in office administration, records management,
knowledge management, task allotment and tracking, quality control
and assurance.
* Facilitate the coordination, response, and monitor of all
document requests and correspondence for internal and external
requests in accordance with applicable policies and procedures.
* Coordinate and prepare travel arrangements, authorization, and
vouchers utilizing the CISA travel system.
* Write and edit memos, develop spreadsheets, file, and copy
documents.
* Assist in preparing correspondence, briefing materials, draft
talking points, and reports for review/approval by Government
staff.
* Coordinate and schedule internal and external meetings, organize,
and maintain calendars (to include priority management of request)
for CSD staff.
* Coordinate media appearances/interviews and congressional
meetings/briefings in accordance with DHS and CISA policies and
procedures.
* Review and confirm meeting invitations which includes reviewing
the following: correct title, purpose, agenda, documents, and
verifying the appropriate list of attendees.
* Take meeting minutes/notes, providing executive summaries and
action items for Government approval, and distributing once
approved.
* Ensure Compliance with administrative policies and task
requirements, executive secretariat guidelines, formats, and
procedures; drafting responses to written request; correcting and
completing clearance documentation.
* Ensure Compliance with the Plain Writing Act of 2010 for all
applicable communications and ensure all communication includes the
appropriate tone and style for the intended audience.
* Review/analyze the accuracy of grammar, spelling, punctuation,
and clarity of writing for internal and external communication.
* Provide logistics support for on-site events such as coordinating
teleconferences, video teleconferences, meeting registration, and
room reservations.
* Assist in planning and facilitating working sessions and other
efforts as needed.
* Organize briefing materials and action items and prepare binders
as needed.
* Assist with record management by reviewing, filing, scheduling,
and archiving documents.
* Ensure the management of records is in accordance with the DHS
Records Management Policy.
* Assist with providing all aspects of meeting and conference
planning, coordination, and execution to include identification of
stakeholders, provision or advance booking of appropriate meeting
space, timely preparation and delivery of meeting invitations and
letters of invitation, preparation of agendas, briefing materials,
and name tents and name badges, and writing and distributing
meeting notes and action items. Minimum Qualifications * Minimum 10
years of experience managing or directing executive strategies
involving executive secretariat guidelines.
* Public Trust (Clearance requirement) Applicants selected may be
subject to a U.S. Government security investigation and must meet
eligibility requirements for access to classified information.
STI-TEC is an equal opportunity employer and values diversity.
Employment is decided on the basis of qualifications, merit, and
business need. All qualified applicants will receive consideration
for employment without regard to race, color, religion, sex,
national origin, disability, protected Veteran status, gender
identity and sexual orientation. This policy applies to all terms
and conditions of employment, including recruiting, hiring,
placement, promotion, termination, layoff, transfer, leaves of
absence, compensation and training. If you need assistance or an
accommodation due to a disability, you may contact us at or you may
call us at 1+918.583.9900. *This job posting is to identify
potential candidates for positions in order to respond to a request
for proposal. This job posting, including but not limited to,
qualifications, duties, compensation and benefits, is subject to
change based on the terms and conditions of the awarded contract
and is contingent on STI-TEC being awarded the contract.
Keywords: Solutions Through Innovative Technologies, Inc., Washington DC , SENIOR EXECUTIVE ADMINISTRATOR - DHS WITH SECURITY CLEARANCE, Other , Washington, DC
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