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Project Controls Mgr - Document - 90360414 - Washington

Company: Knewin
Location: Washington
Posted on: February 10, 2024

Job Description:

Your success is a train ride away! As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees. Are you ready to join our team? Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future. SUMMARY OF DUTIES: The Project Controls Manager - Document Control is responsible for the processing and maintenance of project related records and documents for the Long Distance Fleet Replacement Program (LDFR). This position oversees technical, operational, training, and compliance data to LDFR, vendors, and designated Business Partners to ensure system integrity and file accuracy. In addition, the Project Controls Manager will perform analyses, make recommendations, and ensure the appropriate processes are applied with the proper level of detail. ESSENTIAL FUNCTIONS:

  • Establish and maintain processes and tools to manage file storage and distribution system (including version control, access control, and other related activities) to maintain LDFR project related records and documents.
  • Enforce document management procedures over data creation, review, approval, release, distribution, access, storage, security, and disposal.
  • Primarily responsible for managing project documents received, copied, or scanned while ensuring their accuracy, quality, and integrity.
  • Coordinate all communications, including indexing, compilation, distribution of documents, meeting notes, and assignments.
  • Assist project director in developing and maintaining documents such as meeting agendas, meeting minutes, drawings, specifications, and related items.
  • Control the retrieval of documents; Receive and process submittals, car drawings, and requests for information; and maintain a tracking log.
  • Assist project directors with organizing and compiling forms, drawings, documents, and receipts for reimbursable invoicing.
  • Decision rights:
    • Responsible for all activities detailed above while gathering documents from parties across the project (e.g., Contract Management Specialist, Construction Managers, Builder) and receiving approval from the Project Director on any areas impacting project work.
    • Ensure program adherence to the Amtrak Program Management methods and governance standards. MINIMUM QUALIFICATIONS:
      • Bachelor's Degree required, OR equivalent combination of training, education, and relevant experience may be considered in lieu of a degree.
      • Experience working in a large organization in an industry heavily regulated for document management.
      • Experienced SharePoint
      • Strong oral and written communication skills across all levels
      • Ability to organize and analyze large volumes of financial, risk, and schedule performance data.
      • Microsoft Office (Word, Excel, Visio, PowerPoint), MS SharePoint, SAP
      • Must have work authorization in the United States PREFERRED QUALIFICATIONS:
        • Demonstrated experience with data management systems such as SharePoint and document management systems such as Masterworks, Procore, Unifier, or equivalent.
        • Seven (7) to ten (10) years of relevant work experience, including three (3) years managing document control and systems.
        • General knowledge of FRA regulations
        • General knowledge of contract management
        • Roll stock industry experience, including managing submittals and transmittals.
          • Office building environment.
          • Work in a cubicle setting; stand, sit, bend, twist, and use file drawers.
          • Sit at the computer to complete assignments, projects, and the majority of tasks.
          • Ability to work under pressure.
          • Occasional travel as required. COMMUNICATIONS AND INTERPERSONAL SKILLS: Must have excellent oral and written communication skills. The salary/hourly range is $113,200-$146,664, Pay is based on several factors including but not limited to education, work experience, certifications, internal equity, etc. Depending on an employee's assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee's base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offeringshere. Requisition ID:158920 Posting Location(s):District of Columbia; Maryland; Virginia Job Family/Function:Engineering Relocation Offered:No Travel Requirements:0 - 5% You power our progress through your performance. We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law. In accordance with DOT regulations (49 CFR - 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions. In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. -1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience. Amtrak is an EOE/Affirmative Action Minority/Female employer, and we welcome all to apply. We consider candidates regardless of race/color, religion, sex (including pregnancy, childbirth and related conditions), national origin/ethnicity, age, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.

Keywords: Knewin, Washington DC , Project Controls Mgr - Document - 90360414 - Washington, Other , Washington, DC

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