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Company: Heart Rhythm Society
Location: Washington
Posted on: November 20, 2023

Job Description:

Position SummaryUnder the direct supervision of the Chief Financial Officer, this position will have "hands on" responsibility for accounting and financial operations; reporting that includes general ledger, accounts receivable, accounts payable, fixed assets, budget, and taxes; leading, developing, and supervising the two-member Accounting team; managing a portfolio of grants and contracts, foundation and corporate grants, and private donations; managing banking, investment manager, and other vendor relationships; ensuring appropriate internal controls and adoption of industry best practices.ResponsibilitiesFinance and Accounting:

  • Ensure accounts, ledgers and reports comply with GAAP and regulatory requirements.
  • Prepare, review and, approve financial statements, reporting package and month-end entries for accuracy and timely distribution to management. Monitor and evaluate financial performance monthly to keep all staff apprised of financial status.
  • Prepare financial analysis, forecasting and reporting to staff, senior leadership, and board of trustees.
  • Serve as primary point of contact with outside auditors to coordinate audit activity.
  • Serve as Finance lead on tax compliance and reporting. Oversee the preparation and required filings of annual tax reporting including but not limited to the IRS Forms 990, 990-T, 1099, 1098, and unclaimed properties as well as all state tax and charitable registration filings.
  • Administer endowment and donation accounting; approve the classification of all new gifts and pledges based on guidelines; review endowment unitization and market value; calculate the annual payout based on the current spending rate guidelines; ensure all restricted and unexpended payout funds are appropriately used and applied to the extent possible.
  • Manage and optimize grants, and indirect costs from foundation and corporate sources.
  • Recommend and implement improvements for accounting processes to increase efficiency and accuracy.
  • Provide guidance to stakeholders on finance and accounting best practices to support effective program implementation.
  • Perform other related duties, as assigned.Annual Budget Process:
    • Support the annual budget process and the monthly department budget review meetings.
    • Monitor and report on budget to actual performance at the organization, division and department level.
    • Recommend creative solutions to budgetary challenges.
    • Develop and support multi-year budget projections and trend analysis.Cash Management and Investments:
      • Prepare cash flow projections, monitor operating account balances, and recommend necessary cash transfers.
      • Review monthly investment reconciliations and investment performance to ensure investment mix is in compliance with the current investment committee guidelines; assist with evaluation of the effectiveness of the investment advisors; coordinate approval fund transfers with investment custodian; record and distribute endowment income to appropriate funds; develop special internal reports for users.Internal Controls:
        • Develop, communicate, update, and monitor Finance and Accounting policies and procedures.
        • Review and update Finance SOPs to clarify roles and responsibilities. Coordinate with Finance management to assign system rights and responsibilities to ensure separation of duties with appropriate access.
        • Enforce established internal controls and recommend changes, as necessary.
        • Maintain internal control and safeguards for receipts, payments, fixed assets and recording transactions.Team Leadership:
          • Supervise a team of 2 to include 2 senior accountants.
          • Motivate and implement training programs for team members to develop skills and increase knowledge base; clarify roles and responsibilities while building a supportive team environment.
          • Embrace diverse and inclusive perspectives across the organization, elevate voices not always heard in analysis and strategy.
          • Model ability to adapt, prioritize, and thrive in a highly diverse, fast-paced environment.
          • Understand a variety of perspectives, manage priorities, and decisively meet expectations.
          • Challenge current practices thought processes and perspectives.
          • Establish, support and monitor team goals with steps that are realistic and achievable.
            • Education: Bachelor's degree in Accounting, Finance, or Business Administration; CPA is preferred.
            • Experience: At least five (5) years of supervisory experience and eight (8) to ten (10) years progressive experience in finance or accounting.
            • Computer/System Skills: MS Office
            • Certificates, Licenses, Registrations: CPA preferred.
            • Other Requirements: NoneSkills & Abilities
              • In-depth knowledge of accounting, financial reporting and generally accepted accounting principles and practices and risk management.
              • Demonstrated familiarity with non-profit accounting practices, specifically related to Accounting Standards Update (ASU) 2016-14, Presentation of Financial Statement of Not-for-Profit Entities, ASU 2018-08, Clarifying the Scope and the Accounting Guidance for Contributions Received and Contributions Made, ASU 2014-09, Revenue From Contracts with Customers and ASU 2020-07, Presentation and Disclosures for Contributed Non- financial assets.
              • Solid experience in coordinating audit activities and managing reporting, accounts payable and receivable, general ledger, fixed assets, accounting for investments, and separate entity accounting.
              • Proven experience in the implementation of operational best practices.
              • Excellent interpersonal and communication skills, ability to interact with all levels of staff and to explain accounting terms to non-accountants, experience in effectively communicating key data, including presentations to senior management.
              • Outstanding analytic, organization and problem-solving skills for strategic data interpretation versus simple reporting.
              • Technology-savvy with experience selecting and overseeing software and systems implementations; advanced knowledge of accounting and reporting software.
              • Advanced Microsoft Office Suite skills, especially Excel and PowerPoint. Experience with Association Management software is desired.
              • Experience in grants management and reporting on foundation and corporate grants to funders and required external reporting.
              • Demonstrated ability to apply innovative and resourceful solutions to solve complex challenges.
              • Excellent written and verbal skills with the ability to clearly organize thoughts and/or document content and convey complex concepts effectively to a variety of audiences.
              • Demonstrated experience with full range of payroll-related activities.
              • Understanding of member/donor-based operations and higher education desirable.PandoLogic. Keywords: Purchasing Manager, Location: Washington, DC - 20005

Keywords: Heart Rhythm Society, Washington DC , Controller, Other , Washington, DC

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