Controller
Company: Heart Rhythm Society
Location: Washington
Posted on: November 20, 2023
Job Description:
Position SummaryUnder the direct supervision of the Chief
Financial Officer, this position will have "hands on"
responsibility for accounting and financial operations; reporting
that includes general ledger, accounts receivable, accounts
payable, fixed assets, budget, and taxes; leading, developing, and
supervising the two-member Accounting team; managing a portfolio of
grants and contracts, foundation and corporate grants, and private
donations; managing banking, investment manager, and other vendor
relationships; ensuring appropriate internal controls and adoption
of industry best practices.ResponsibilitiesFinance and
Accounting:
- Ensure accounts, ledgers and reports comply with GAAP and
regulatory requirements.
- Prepare, review and, approve financial statements, reporting
package and month-end entries for accuracy and timely distribution
to management. Monitor and evaluate financial performance monthly
to keep all staff apprised of financial status.
- Prepare financial analysis, forecasting and reporting to staff,
senior leadership, and board of trustees.
- Serve as primary point of contact with outside auditors to
coordinate audit activity.
- Serve as Finance lead on tax compliance and reporting. Oversee
the preparation and required filings of annual tax reporting
including but not limited to the IRS Forms 990, 990-T, 1099, 1098,
and unclaimed properties as well as all state tax and charitable
registration filings.
- Administer endowment and donation accounting; approve the
classification of all new gifts and pledges based on guidelines;
review endowment unitization and market value; calculate the annual
payout based on the current spending rate guidelines; ensure all
restricted and unexpended payout funds are appropriately used and
applied to the extent possible.
- Manage and optimize grants, and indirect costs from foundation
and corporate sources.
- Recommend and implement improvements for accounting processes
to increase efficiency and accuracy.
- Provide guidance to stakeholders on finance and accounting best
practices to support effective program implementation.
- Perform other related duties, as assigned.Annual Budget
Process:
- Support the annual budget process and the monthly department
budget review meetings.
- Monitor and report on budget to actual performance at the
organization, division and department level.
- Recommend creative solutions to budgetary challenges.
- Develop and support multi-year budget projections and trend
analysis.Cash Management and Investments:
- Prepare cash flow projections, monitor operating account
balances, and recommend necessary cash transfers.
- Review monthly investment reconciliations and investment
performance to ensure investment mix is in compliance with the
current investment committee guidelines; assist with evaluation of
the effectiveness of the investment advisors; coordinate approval
fund transfers with investment custodian; record and distribute
endowment income to appropriate funds; develop special internal
reports for users.Internal Controls:
- Develop, communicate, update, and monitor Finance and
Accounting policies and procedures.
- Review and update Finance SOPs to clarify roles and
responsibilities. Coordinate with Finance management to assign
system rights and responsibilities to ensure separation of duties
with appropriate access.
- Enforce established internal controls and recommend changes, as
necessary.
- Maintain internal control and safeguards for receipts,
payments, fixed assets and recording transactions.Team Leadership:
- Supervise a team of 2 to include 2 senior accountants.
- Motivate and implement training programs for team members to
develop skills and increase knowledge base; clarify roles and
responsibilities while building a supportive team environment.
- Embrace diverse and inclusive perspectives across the
organization, elevate voices not always heard in analysis and
strategy.
- Model ability to adapt, prioritize, and thrive in a highly
diverse, fast-paced environment.
- Understand a variety of perspectives, manage priorities, and
decisively meet expectations.
- Challenge current practices thought processes and
perspectives.
- Establish, support and monitor team goals with steps that are
realistic and achievable.
- Education: Bachelor's degree in Accounting, Finance, or
Business Administration; CPA is preferred.
- Experience: At least five (5) years of supervisory experience
and eight (8) to ten (10) years progressive experience in finance
or accounting.
- Computer/System Skills: MS Office
- Certificates, Licenses, Registrations: CPA preferred.
- Other Requirements: NoneSkills & Abilities
- In-depth knowledge of accounting,
financial reporting and generally accepted accounting principles
and practices and risk management.
- Demonstrated familiarity with non-profit accounting practices,
specifically related to Accounting Standards Update (ASU) 2016-14,
Presentation of Financial Statement of Not-for-Profit Entities, ASU
2018-08, Clarifying the Scope and the Accounting Guidance for
Contributions Received and Contributions Made, ASU 2014-09, Revenue
From Contracts with Customers and ASU 2020-07, Presentation and
Disclosures for Contributed Non- financial assets.
- Solid experience in coordinating audit activities and managing
reporting, accounts payable and receivable, general ledger, fixed
assets, accounting for investments, and separate entity
accounting.
- Proven experience in the implementation of operational best
practices.
- Excellent interpersonal and communication skills, ability to
interact with all levels of staff and to explain accounting terms
to non-accountants, experience in effectively communicating key
data, including presentations to senior management.
- Outstanding analytic, organization and problem-solving skills
for strategic data interpretation versus simple reporting.
- Technology-savvy with experience selecting and overseeing
software and systems implementations; advanced knowledge of
accounting and reporting software.
- Advanced Microsoft Office Suite skills, especially Excel and
PowerPoint. Experience with Association Management software is
desired.
- Experience in grants management and reporting on foundation and
corporate grants to funders and required external reporting.
- Demonstrated ability to apply innovative and resourceful
solutions to solve complex challenges.
- Excellent written and verbal skills with the ability to clearly
organize thoughts and/or document content and convey complex
concepts effectively to a variety of audiences.
- Demonstrated experience with full range of payroll-related
activities.
- Understanding of member/donor-based operations and higher
education desirable.PandoLogic. Keywords: Purchasing Manager,
Location: Washington, DC - 20005
Keywords: Heart Rhythm Society, Washington DC , Controller, Other , Washington, DC
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