Conferences Program Coordinator

Company: International Baccalaureate
Location: Washington
Posted on: May 27, 2023

Job Description:

Job Description

The global conference department sets the strategic direction of all global conferences/events and manages the logistics for all IB global conferences, hosting over 4,500+ participants across all three regions (North- and South America, Africa, Europe, Middle East, and Asia Pacific).

This position supports the implementation of conferences' program and is required to travel 30%.

Job Duties:

Planning and Implementation

• Support the academic call for proposal process for all regional conferences/events in coordination with the conferences' delivery team
• Support on selecting and vetting conferences breakout sessions based on the conference theme and academic strands
• Support the implementation of plenary sessions program and coordinate the implementation with the delivery team for in-person and virtual conferences
• In coordination with the Conferences Program Manager, support the implementation of IB key announcements and coordinate with relevant IB departments/divisions any special side events
• Coordinate the logistics of all speakers during and after the conference/events Research and Innovation
  • Contribute to innovative conferences' content starting from the initiation of the theme through delivery
  • In coordination with the Conferences Program Manager, manage and maintain continuous research cycle for relevant speakers
  • Contribute to the development of conferences structure and agenda Data Management & Reporting
    • Maintain updated global repository of relevant speakers; relevant to the IB mission as well as conferences themes and academic strands
    • Support the development and analysis of conferences' satisfaction survey to in-light IB strategic decisions and identify improvements measures
    • Develop periodic and status reports for IB global events including qualitative and quantitative information Requirements:
      • Bachelors' degree required and/or a combination of experience, education and training that would provide the level of knowledge and ability required for the position
      • Related experience 4 -8 years:
      • Proven experience in education sector, conferences/event planning and implementation, or related area of expertise
      • Proven experience in organizing educational events
      • Excellent experience with IB academic programs as well as IB schools' community
      • Significant successful experience in organizing conferences schedules, dealing with speakers and leading to relevant academic content.
      • Superior organizational and procedural skills - ability to maintain accuracy and provide correct information.
      • Ability to handle multiple concurrent projects/events through to completion
      • Ability to work with multi-cultural team including complex remote coordination within a global team
        
        The IB is an equal opportunity employer. It provides employment opportunities to employees and applicants for employment without regard to race, color, religion, sex, pregnancy, ethnicity, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic status, or status in any group protected by federal, state, or local laws.
        
        "This job is offered on local terms and conditions and is at will"
        
        About Us
        
        The International Baccalaureate provides world-class educational services to over 5500 schools across 159 countries. A career at IB is not just a job; it's an opportunity to work with an innovative world leader of education services and contribute to our 50-year mission of creating a better and more peaceful world. Apply now to join our global organization where we empower our employees to thrive and make a difference.

Keywords: International Baccalaureate, Washington DC , Conferences Program Coordinator, Other , Washington, DC