Procurement Support Specialist

Company: U.S. Department of State
Location: Washington
Posted on: May 27, 2023

Job Description:

Announcement Number: GEC-2023-0019 (PSC)

Location: Department of State - Global Engagement Center - Resources Team

Position Title: Procurement Support Specialist

Open Period: Monday, May 22, 2023 - Thursday, June 9, 2023 (14 days)

Series/Grade: GS-1101-13 (PSC Equivalent)

Salary: USD $112,015 to $145,617

Work Schedule: Full-time, Non-Permanent-Temporary Non-Status

Promotion Potential: N/A

Duty Location(s): Washington, DC, US

Vacancy: 1 positions

Telework Eligible: Yes

Security Clearance: Must be able to obtain and maintain a Top Secret security clearance. The Department reserves the right to rescind tentative offers of employment if your background investigation is not completed or security clearance is not obtained within a reasonable period of time, which is generally six months from the date the security investigation officially starts.

Supervisory Position: No

Relocation Expenses Reimbursed: No

Appointment Type: Non-Status

Appointment Type Details: Non-Permanent, 1 year (base year) contract renewable for up to a total of 3 years.

Travel: Occasional travel required

Education Required: There are no education requirements.

Key Requirements:

U.S. Citizenship is required.
Relocation expenses will NOT be paid.
Must be able to obtain and maintain a Top-Secret security clearance.
Incumbent will be subject to random drug testing.
Verification of employment eligibility in the United States is required.

Who May Apply/Clarification from the Agency:

Open to all U.S. citizens. You are encouraged to read the entire announcement before you submit your application package. Your application may not get full consideration if you do not follow the instructions as outlined. More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and office occur.

Summary:

This position is located in the Global Engagement Center (GEC), under the Office of the Under Secretary for Public Diplomacy and Public Affairs (R), Department of State (DoS). The Global Engagement Center (GEC) is responsible for discharging the responsibilities established by Executive Order (E.O.) 13721 of March 14, 2016, using the authorities therein delineated, in particular under Section 6; and discharging the responsibilities included in Section 1287 of the FY 2017 National Defense Authorization Act (NDAA), as amended by Section 1284 in the FY 2019 NDAA, which expanded the GEC's mission and directed it to "direct, lead, synchronize, and coordinate efforts of the Federal Government to recognize, understand, expose, and counter foreign state and foreign non-state propaganda and disinformation efforts aimed at undermining or influencing the policies, security, or stability of the United States and United States allies and partner nations."

This position starts at the GS-13, Step 1 grade level. This announcement will be open until June 9, 2023, at 11:59pm. Any application received after 11:59pm on June 9, 2023, will not be considered.


Duties:

Provide assistance managing all aspects of contracting, to include drafting solicitations, statements of work, monitoring contract burn rates, invoicing, quality assurance, deliverables, monitors contract progression, and resolves complex issues.
Provide expert advice to program officials on procurement objectives to be used and assists/advises on preparation of statements of work, Independent Government Cost Estimates (IGCEs), and other procurement documentation.
Ensure certification approvals and compliance have been obtained for purchase requests.

Work closely with the COR/s or Budget team, ensuring that de-obligations are processed accurately when no longer valid or for which the final claim has been processed for payment.

Maintain liaison and represent the GEC's interests at regular meetings with counterparts throughout the Department of State.

Specialized Experience:

Applicants applying for the GS-13 grade level must have at least one full year of experience which provided you with the knowledge, skills, and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following:

Experience in managing and prioritizing multiple assignments with strict deadlines and ability to coordinate efforts among the teams in an organization.
Experience in gathering and analyzing data for contracts management or a contract portfolio.
Experience in the programmatic and technical aspects of project management.

Knowledge / Skills / Abilities:

Knowledge of, and skill in applying, analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations.
Knowledge of sound business practices and principles knowledge of price/cost analysis and market research.
Knowledge of the Federal Travel Regulations (FTR), Federal Acquisition Regulation (FAR).
Knowledge of Federal and Departmental regulations, policies, precedents, and procedures relating to contracting, purchasing, inventory control, and inventory management, including acquisition methods, documentation, and planning, to adequately support GEC's needs.

Evaluation:

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience(s) and education (if applicable) as it relates to this job opportunity. In order to fully evaluate your application and receive proper credit, your resume should include: (1) paid and non-paid experience, job title, dates held (month and year for qualifying purposes to receive credit), number of hours worked per week, and salary (2) knowledge of the subject matter and technical skills pertinent to this position; (3) specific duties performed that fully detail the level and complexity of the work; and (4) names and phone numbers of your current and/or previous supervisor(s). Your resume should contain sufficient information to make a valid determination that you fully meet the specialized experience requirements as stated in this job opportunity announcement for the grade level for which you are applying. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of consideration.

Applicants must meet the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Your qualifications will be evaluated on the following specialized experience, other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume.

Required Documents:

All required documents listed below, that are applicable to you, must be submitted to our automated system "Monster.com" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. You can make the submission of these documents easier by including all in the same document (Microsoft Word or PDF):

Resume - your resume or any other written format you choose should contain the required information:

Company Name: Office of Personnel Management

Job Title: General Services Specialist

Dates worked: 9/2011 - 10/2012

Hours worked: 40 per week.

Salary: $144,128

Job Duties

Cover Letter
Transcripts - if applicable, MUST submit a copy of your college transcript(s) with your application. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.
SF-50 (If applicable, not required)
DD214 (If applicable, not required)

For More Info: Yvette Jackson, jacksonyr@state.gov, (202) 802-7443

Marketing Statement:

The people of the US Department of State with their skills, character, and commitment to public service, are the backbone of America's diplomacy. Personal Services Contractor employees support the foreign policy mission from offices in Washington, DC and worldwide. Join us in helping to shape a freer, more secure, and prosperous world as we formulate, represent, and implement US foreign policy. Choose from hundreds of career possibilities - there is something for everyone!

Our Mission:

The mission of the Department of State's Global Engagement Center is to direct, lead, synchronize, integrate, and coordinate efforts of the Federal Government to recognize, understand, expose, and counter foreign state and non-state propaganda and disinformation efforts aimed at undermining or influencing the policies, security, or stability of the United States and United States allies and partner nations. Be a part of our mission to address this emerging and serious national security challenge.

Qualifications and Evaluations

Requirements:

Applicants must meet all the qualification requirements, including education (if applicable), and any selective placement factors described above by the closing date of this announcement. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order to be credited towards qualifications. Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials.

How to Apply:

Please carefully read all the instructions before you begin the application process. To apply for this job opportunity, you must submit a resume on-line through the Monster.com application system.

You have until 11:59 p.m. Eastern Time (ET) on June 9th to submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable). Cover letter is optional. Please see the "Evaluation" section for specific information that should be outlined in your resume. Submit all required documentation, applicable to you, listed in the Required Documents section of this job opportunity to the Monster.com website prior to the closing date of this announcement.

Technical assistance with your on-line application can be obtained by contacting the help desk at mgshelp@monster.com or 1-800 666-7837 between the hours of 8:30 a.m. and 5:30 p.m. ET.

ALTERNATE APPLICATION PROCEDURES

NOTE: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax. Contact the Human Resources Specialist listed on the announcement between the business hours of 7:30 a.m. and 4:15p.m. ET, at least two working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED.

Benefits and Other Info:

The Global Engagement Center has a program that allows Personal Service Contract employees to be reimbursed for part of their health and life insurance premium costs that they incur during the period of performance. The Health Insurance Program pays 72% of the actual costs towards either an individual policy or a family policy of the Contractor's annual health insurance premiums, provided that such amount does not exceed the maximum U.S. Government contribution for Civil Service or Foreign Service personnel as announced annually by the Office of Personnel Management. The Life Insurance Program pays 50% of one life insurance policy premium cost up to a maximum of $500.00 per year. To be eligible for the PSC Health and Life Insurance Reimbursement Programs, the employee must provide proof of insurance coverage and the cost of the premium for which they are responsible. The 401K Retirement Savings plan offered by the Department gives an opportunity for PSCs to prepare for a retirement future through participation in a retirement plan. The retirement plan provides tax benefits; however, is not matched by the Department. Former Military Service and Federal employees Annual Leave Accrual Rates: Personal Service Contract employees entering on duty with prior military service and/or federal civilian service can credit their years of service for higher annual leave accrual rates. Please submit a copy of your most recent DD-214 form and/or SF-50 for consideration for higher annual leave accrual rates.

SOCIAL SECURITY NUMBER - Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you. Failure to provide your Social Security Number on your application materials will result in your application not being processed.

SELECTIVE SERVICE - If you are a male applicant born after December 31, 1959, you must certify at the time of appointment that you have registered with the Selective Service System or are exempt from having to do so under Selective Service law.

REASONABLE ACCOMMODATION - This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.

STATUTORY AUTHORITY - Personal Service Contractors (PSC) who are hired pursuant to statutory authority section 5 of the Foreign Buildings Act of 1926 as amended, (22 U.S.C.296) (FSBA) are employees of the U.S. government under common law master-servant standards and as confirmed by the Office of Federal Procurement Policy of the Office of Management and Budget, can perform inherently governmental functions to the extent consistent with the statutory authority under which they were hired.

EQUAL EMPLOYMENT OPPORTUNITY - The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify) - U.S. law requires organizations to employ only individuals who may legally work in the United States -either U.S. citizens, or foreign citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employee's information does not match DHS and /or SSA records, the employee is given the opportunity to resolve the problem. If eligibility cannot be verified, employment will be terminated.

Next Steps:

After all application packages have been received, we will review your resume to ensure you meet the qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration and possible interviews. After a tentative job offer has been made, we will conduct a suitability and or security background investigation.

Note: This is a Personal Services Contract. This is NOT a federal direct-hire position.

Keywords: U.S. Department of State, Washington DC , Procurement Support Specialist, Other , Washington, DC