Administration Coordinator

Company: Alpha Consulting Corp.
Location: Gaithersburg
Posted on: March 20, 2023

Job Description:

ADMINISTRATION COORDINATOR

GAITHERSBURG, MD


Project Description:

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• As an Administrative Coordinator, you'll play a pivotal role in providing proactive and value-added support to the VP Oncology Franchise Head and their team.
  
• This role provides direct and proactive support to the VP and their key leadership team members as required, as detailed in the responsibilities.
  
• As an Administrative Coordinator you will work with the team providing high-quality global support and will be required to use your initiative and creativity to deliver in this fast-paced and dynamic environment.
  
  
  
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  • Proactively manage diary and event activities (calendar, scheduling, room bookings, distribution lists).
    
  • Lead and coordinate logistics relating to virtual and face to face meetings.
    
  • Production of presentation material (or similar) needed by LT members.
    
  • Provide 1:1 administrative support at a senior level; to include complex calendar management, travel bookings, visa management, expenses management.
    
  • Independently and pro-actively resolve issues and challenges relating to administrative requests.
    
  • Facilitates smooth communications between executive and other internal and external stakeholders.
    
  • Lead the practical arrangements and contribute to the preparations of internal and external meetings.
    
  • Participate in and contribute to knowledge sharing and training.
    
  • Participate in and contribute to administrative continuous improvement activities.
    
  • Managing starters/movers/leavers processes for the leadership direct reports.
    
  • Provide coverage for other PAs during period of absences and will support any urgent matters within their time zone.
    
    
    
    Required Skills:
    
    
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    • BA Degree highly preferred.
      
    • 5 plus years of administrative experience supporting VP level executives or above.
      
    • Demonstrated ability to effectively work in a global environment.
      
    • Demonstrate intermediate to advanced PC skills and ability, including Microsoft office and other industry applications, e.g., SharePoint, Zoom and Microsoft Teams.
      
    • Ability to prioritize time sensitive assignments.
      
    • Ability to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team.
      
    • Flexibility to adapt to ever-changing needs and deadlines.
      
    • Ability to effectively multitask in a dynamic environment while maintaining confidentiality and discretion.
      
    • Ability to demonstrate tact, persuasion and/or negotiation and maintain confidentiality.
      
      
      
      This 12+ month position starts ASAP.
      
      
      
      Please E-MAIL your resume (attachment to email) with rate and availability to Anthony:
      
      
      
      ALPHA'S REQUIREMENT #23-00321
      
      MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE

Keywords: Alpha Consulting Corp., Washington DC , Administration Coordinator, Other , Gaithersburg, DC