Executive Assistant

Company: Greater Washington Community Foundation
Location: Washington
Posted on: March 20, 2023

Job Description:

Job Description:

Job Description Description: ORGANIZATION OVERVIEW The Greater Washington Community Foundation ignites the power of philanthropy, leads for community impact, and responds to critical community needs. Since 1973, The Community Foundation has been a trusted philanthropic partner to our generous donors and nonprofits working to create lasting change in DC, Montgomery County, Northern Virginia, and Prince George's County. As the region's largest local funder, we have invested more than $1.5 billion to build racially equitable, just, and thriving communities where everyone prospers. Today, our strategic focus is to close our region's racial wealth gap so that people of all races, places, and identities reach their full potential. Follow these links to learn about our Strategic Vision and Values. POSITION SUMMARY The Executive Assistant is an integral part of the Executive Office, which provides overall leadership and strategic direction for the Greater Washington Community Foundation. Reporting to the Advisor to the CEO and Chief Executive Officer, the Executive Assistant provides critical, high-level administrative support to the CEO, and General Counsel & Senior Philanthropic Advisor. This role will support the day-to-day operations of the Executive Office and coordinates closely with The Community Foundation Board of Directors and Board Committees. The Executive Assistant will partner with the Advisor to the CEO to prioritize internal and external commitments, ensuring effective communication and engagement with staff and as a liaison to the Board of Directors. To be successful in this role, efficiency and exceptional client services are prized, and a high degree of emotional intelligence is expected. The successful candidate will be well organized and diplomatic to support a busy CEO's calendar and able to work independently. Our organization follows a hybrid work structure where employees are expected to work from the office at least two days per week. In addition to the duties described in this position description, every role at The Community Foundation is expected to contribute to the overall success of the organization and its goals. This may mean that team members will be asked to take on other tasks that may not be listed here. Examples may include working on a project or specific task outside of your standard area of responsibility, participation on an organization-wide task force or special initiative or being asked to support a colleague when needed. Any additional tasks will be determined by the manager of this role in coordination with the leadership team. ESSENTIAL FUNCTIONS & RESPONSIBILITIES Executive AdministrationOversee and prioritize President & CEO's daily calendar; liaise with staff and communicate with stakeholders. Manage logistics for meetings, make travel arrangements, and submit expense reports for the Executive Office. Assist in preparing meeting materials and agendas for presentations conducted by the President & CEO and other members of the Executive Office. Serve as point-of-contact for all payment requests, process invoices, membership fees, grants, and consultant invoices for review and approval. Maintain and keep accurate records, ensure distribution lists are updated frequently; submit contact reports following key meetings with donors and partners on behalf of the CEO. Partner with internal staff on meeting schedules, ensuring alignment and presence of the CEO at key events and internal meetings. Review and analyze letters, agendas, memos, and determine significance, and route to appropriate personnel in a timely and efficient manner. Assist with special projects as assigned by the Advisor or CEO; Represent and staff events on an ongoing basis. GovernanceProvide administrative support to the Board of Trustees at the direction of the Advisor. Coordinate logistics for quarterly meetings, including catering, preparing materials, and writing minutes from the meetings; provide support for all Board Committee meetings. Maintain the Board of Directors information portal, board acknowledgments, recognitions, conflict of interest forms, etc. Operational SupportProvide administrative support to The Community Foundation on an as-needed basis; functions may include front desk responsibilities, answering phones, greeting, and welcoming guests. Requirements: DESIRED SKILLS AND EXPERIENCEBachelor's degree preferred. Four to six years of high-level executive expertise required. Related work experience, non-profit or Foundation, is preferred. Experience working with a Board of Directors and executive-level staff. Must be able to meet deadlines in a fast-paced environment and follow through to accurate completion. Has exceptional time management abilities. Possess outstanding written and oral communication. Demonstrates exceptional decision-making and judgment. Possess the ability to perform work independently, expeditiously, and proactively. Possess strong analytical and problem-solving skills. Demonstrates Outstanding organizational and forward-thinking abilities. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Outstanding customer service and interpersonal skills. Commitment to The Community Foundation's values, including leading with a racial equity mindset . SALARY AND BENEFITS Salary for the position starts at $63,000.00. Salary commensurate with experience and qualifications The Community Foundation offers benefits and programs that inspire a culture of engagement and productivity. Hybrid work schedule, Summer Friday schedule; Staff events, professional development stipend, twelve paid holidays, Wellness holidays, and Paid Time Off (PTO). Benefits package, including company-paid health, vision, and dental insurance for employees; flexible spending accounts; retirement plan with employer contribution; Universal Life and Long-Term Care Insurance, AFLAC, and more. HOW TO APPLY Please submit a resume and a cover letter, including your salary requirements to the Greater Washington Community Foundation's online Career Center. The Washington Metro region is an incredibly diverse area, and The Greater Washington Community Foundation is devoted to diversity and equity. The Community Foundation is an Equal Opportunity Employer that provides employment opportunities for all qualified applicants without regard to race, color, religion, gender identity and/or expression, sexual orientation, age, mental or sensory differing abilities, protected veteran status, sex, national origin, or any other characteristic protected by applicable law. PM22 PI208280957

Keywords: Greater Washington Community Foundation, Washington DC , Executive Assistant, Other , Washington, DC