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Lead Grants & Contracts Specialist - Proposal Development

Company: Children's National Health System
Location: Washington
Posted on: March 19, 2023

Job Description:

Posting Summary:

The Lead Grants and Contracts Specialist (Lead GCS) will be based in the central grants office and specialize in reviewing and submitting funding proposals prepared by all departments of Children's National. More specifically, this role will review proposals for completeness and accuracy, compliance with sponsor and institutional guidelines, and serve as the primary point of sponsor contact through proposal and any additional correspondence, up to grant award. The primary source of funding is from NIH but a wide range of applications are submitted.

The Team Lead will work closely with the Supervisor, Office of Grants and Contracts to focus on special areas considered to be at-risk such as ARRA reporting, FFATA reporting, and subrecipient monitoring. The Team Lead will provide leadership and coaching, serving as a mentor to the Grants and Contracts Specialist. The Team Lead will work with grants, contracts, and clinical trial agreements from a variety of sponsors and funding agencies that may be federal, non-federal, state and local government, private foundations, and pharmaceutical companies. The Lead will be responsible for preaward functions such as providing official review, approval, and on-time submission of the proposal while ensuring accuracy and compliance with program announcement, organizational and federal regulations. In addition to pre-award functions, the Team Lead will perform some post-award functions such as award analysis and account set-up, and issuance of the federal subaward, along with other award related agreements (e.g.,consulting agreements, service agreements, or the Business Associate Agreement). The Team Lead will coordinate with other department team members to ensure the award terms and conditions are met from award acceptance through close-out.

Minimum Education

Bachelor's Degree Business, Health Care, Public Administration or related field. (Preferred)

Minimum Work Experience

5 years Working Knowledge: NIH Grants Policy Statement (12/03), FAR and DFAR clauses, OMB Circulars A-110, A-122 and A-133 in addition to 45 CFR Part 74, Appendix E. (Required)

Required Skills/Knowledge

Related progressive experience in grants or contracts related to biomedical research, and/or healthcare/medical programs and services.

Preferred office environment is central or department administration, office of sponsored programs, office of research administration, university or medical center setting, or federal grant-making agency.

Functional Accountabilities

Pre-Award Services

* Assist with the overall management of subrecipient monitoring; assist with the training and supervision of Grants and Contract Specialist.
* Responsible for tracking and compliance with FFATA.
* Serve as expert advisor to faculty, and other departments for general inquiries and concerns.
* Provide official proposal review to check for errors, missing or incomplete information according to sponsor requirements and proposal guidelines.
* Forward appropriate documents to signature official (SO) as needed; coordinate timeline for proposal submissions; submit the final approved proposal to the funding agency or sponsor.
* Responsible for negotiating legal terms and conditions for the industry sponsored clinical trial agreement; forward requests for patient-care budgets to the Clinical Trial Office (CTO) as needed.

Post-Award Services

* Review and negotiate award terms and conditions.
* Responsible for award analysis and account set-up.
* Responsible for review and submission of the scientific progress report, JIT requests and other similar requests.
* Responsible for review and submission of administrative requests such as change in scope or key personnel, no-cost extensions, supplemental requests, etc.
* Responsible to update department information systems and official records to keep information accurate, complete and up-to-date at all times.


* Speak up when team members appear to exhibit unsafe behavior or performance
* Continuously validate and verify information needed for decision making or documentation
* Stop in the face of uncertainty and takes time to resolve the situation
* Demonstrate accurate, clear and timely verbal and written communication
* Actively promote safety for patients, families, visitors and co-workers
* Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities

Other responsibilities may include:

* Assist with A-133 audit as requested.
* Participate in training and education sponsored by the department.
* Coordinate and communicate with other CNMC departments (legal, human resources, and finance) as needed.

Organizational Commitment/Identification

* Partner in the mission and upholds the core principles of the organization
* Committed to diversity and recognizes value of cultural ethnic differences
* Demonstrate personal and professional integrity
* Maintain confidentiality at all times

Customer Service

* Anticipate and responds to customer needs; follows up until needs are met


* Demonstrate collaborative and respectful behavior
* Partner with all team members to achieve goals
* Receptive to others' ideas and opinions

Performance Improvement/Problem-solving

* Contribute to a positive work environment
* Demonstrate flexibility and willingness to change
* Identify opportunities to improve clinical and administrative processes
* Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

* Use resources efficiently
* Search for less costly ways of doing things

Organizational Accountabilities (Staff)

Organizational Commitment/Identification


Performance Improvement/Problem-solving

Cost Management/Financial Responsibility


Keywords: Children's National Health System, Washington DC , Lead Grants & Contracts Specialist - Proposal Development, Other , Washington, DC

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