Advisor - Program Coordination (NED)
Company: National Democratic Institute
Location: Washington
Posted on: January 26, 2023
Job Description:
Advisor -- Program Coordination (NED)About Program
CoordinationThe National Democratic Institute (NDI) seeks an
Advisor to join the Program Coordination (PC) team. As an
institutional support team, PC serves as the primary point of
contact with donors on compliance and award management issues;
negotiates award terms and conditions with NDI's donors; manages
the administration and coordination of the Institute's global
funding mechanisms; reviews and edits proposals, reports and
deliverables; develops and provides training, tools and resources
to staff on award management, donor compliance and NDI policies and
procedures; and supports knowledge management by maintaining
agreement documents and donor information accessible to staff in
central files. Institutionally, PC works to support a common
understanding of donor strategies, policies and compliance areas to
ensure efficient, responsive and adaptive program design and award
management, and institutional efficiencies, as well as a system for
continual learning, adapting and communicating internally and
externally. Additionally, PC ensures consultations are taking place
between/among appropriate regional, functional and institutional
support teams on donor issues and programmatic developments, and
that NDI is meeting donor requirements and expectations. Position
SummaryThe Advisor will serve as NDI's representative on award
management matters with the National Endowment for Democracy (NED)
from which the Institute receives an annual grant that funds more
than 70 projects. The Advisor provides day-to-day award management
support to assigned program team(s). In addition, the Advisor will
manage PC's information management systems to improve PC's
acknowledgement management and learning to better support program
teams award management responsibilities.Donor Relations
- Manages NDI's NED portfolio, including coordination of projects
and budgets among the Institute's program teams to ensure effective
and compliant core grant management.
- Manages the annual NED strategic planning process, which
determines the allocation of funding of the annual grant across
teams and includes the development of the annual planning documents
and budgets.
- Manages NDI's NED program coordination and program development
budgets, as well as analyzes program portfolio budgets as needed,
during the course of the year, to inform budget and program forward
planning.
- Coordinates with NDI's G-DMEL team on annual NED program
evaluation and cumulative assessment deliverables.
- Oversees the proposal design and development process, including
the processes for the compilation and submission of NED
proposals.
- Represents NDI at the NED's informal proposal review sessions,
and in meetings with the core institutes including regular
coordination meetings, annual planning meetings, and board meetings
as needed.
- Reviews the annual NED core grant award agreement and
negotiates award terms.
- Ensures compliance with grant terms and NED regulations,
including timely submission of deliverables.
- Oversees the individual responsible for the day-to-day
administration of the NED grant in tracking project end dates and
reporting dates, assisting in the review and submission of prior
approval requests and notifications, and assisting in the
compilation and submission of NED proposals, reports and other
institutional documents.
- Advises and conducts training for staff on NED regulations,
procedures and requirements.
- Maintains good working relationships with counterparts at the
NED and the core institutes.Grants Administration
- Provides guidance to assigned program team(s) on daily award
management requirements, including prior approval requests, award
deliverables, waivers, reprogramming, extensions and donor
regulations.
- Reviews and edits proposals, reports and requests for assigned
program team(s) and ensures NDI and donor standards and their
timely submission to the appropriate donor.
- In conjunction with other institutional support teams, monitors
financial, logistical and legal developments that affect projects
and that require prior approval, donor notification or award
modification to maintain donor compliance.
- Coordinates and interacts regularly with PC team members with
other donor responsibilities on assigned team's agreement
administration-related issues.
- Negotiates award terms for agreements from USAID (direct
awards) and from non-US government donors (e.g., foreign government
embassies and aid agencies, such as FCDO and Sida, and multilateral
institutions, such as the UNDP and the World Bank) in coordination
with relevant PC team members.
- Coordinates and drafts communications to donors on
grant-related matters.
- Represents NDI in discussions with USAID and non-US government
donors on grants administration and compliance issues in
coordination with relevant PC team members.Information Management
- In coordination with the PC Director, manages PC's information
management system, including knowledge management, communications
and learning.
- Collaborates with PC staff and other teams as appropriate to
assess NDI staff learning needs on award management and to develop
and manage a communications and training schedule.
- Develops resources and training materials in conjunction with
PC team members and other administrative teams, as
appropriate.
- Coordinates and/or conducts training sessions regularly for
staff on various donor and award management topics.
- Oversees the individual responsible for the day-to-day
information management support.Parameters
- Incumbent operates under general direction, works in accordance
with established procedures and objectives.
- Incumbent regularly interacts with staff at all levels within
NDI.
- Incumbent regularly interacts with NDI donors and other
stakeholders.Required QualificationsEducation
- Bachelor's degree required, preferably in Political Science,
International Affairs, Public Administration, Nonprofit Management
or a related field; Master's Degree preferred.Experience
- Minimum of ten (10) years of experience in program and/or award
management for an international development organization,
foundation and/or donor agency.Knowledge, Skills and Abilities
(KSAs)
- Understanding of global Democracy, Rights and Governance (DRG)
issues.
- Experience with U.S. government donors and regulations.
- Advanced knowledge of program and/or award management processes
and requirements.
- Effectively interacts with all levels of staff, as well as as
external partners, including members of donor organizations.
- Strong analytical and negotiation skills for identifying
problems, determining options for resolution, and coming to
consensus on next steps.
- Strong attention to detail, with a propensity to complete work
accurately and with a focus on quality.
- Action-oriented with an advanced level of proficiency to
prioritize work and multi-task in a fast-paced environment with
shifting priorities.
- Strong time management and organizational skills.
- Ability to take initiative and anticipate needs, and
willingness to take on new responsibilities.
- High degree of professionalism and strong work ethic.
- Capacity to work effectively both independently and as a member
of a team; maintain collaborative spirit and approach to work;
provide guidance and coordination with and among staff.
- Excellent oral and written communication skills.
- Ability to practice discretion and maintain the confidentiality
of grant and institutional information.
- Proficiency in Microsoft Office to include Word, Excel and
PowerPoint; knowledge of/proficiency in Google Suite tools
preferred.Certifications/Licenses (desired)
- Not RequiredWork Environment
- This position generally is performed in an office environment
and may be suitable for telework.
- Occasional evening and weekend work may be required.
- No international travel is required in this role.Physical
Requirements
- Sitting/mobility?to work at a desk and move around work
areas.
- Speaking/hearing?to engage orally in conversation with others
and conduct presentations.
- Seeing?to effectively use a computer screen and for reading and
interpreting printed materials, memos and other paperwork.
- Reaching/handling?to input information into computer systems
and retrieve and work with appropriate paperwork, equipment and
supplies.ADA Notation:The physical demands and work environment
that have been described are representative of those an employee
encounters while performing the essential functions of this
position. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions in
accordance with the Americans with Disabilities Act.CommentsTo
comply with tax and legal obligations, all candidates for DC-based
positions must reside in Maryland, DC or Virginia. While there may
be flexibility for remote/hybrid work environments, candidates must
be residents of MD, DC or VA or relocate prior to the start of
employment at NDI.Candidates must be legally eligible to work in
the U.S. NDI does not provide sponsorship.NDI is an equal
opportunity employer (EOE). As such, NDI makes employment decisions
and provides equal employment opportunity without regard to an
applicant's or employee's race, religion, color, sex (including
pregnancy, sexual orientation, or gender identity), national
origin, age, disability, veteran status, or any other basis
protected by federal, state and local laws. If you need reasonable
accommodation in the application or hiring process, please notify
NDI's Human Resources department.
Education
- Bachelor's degree required, preferably in Political Science,
International Affairs, Public Administration, Nonprofit Management
or a related field; Master's Degree preferred.Experience
- Minimum of ten (10) years of experience in program and/or award
management for an international development organization,
foundation and/or donor agency.Knowledge, Skills and Abilities
(KSAs)
- Understanding of global Democracy, Rights and Governance (DRG)
issues.
- Experience with U.S. government donors and regulations.
- Advanced knowledge of program and/or award management processes
and requirements.
- Effectively interacts with all levels of staff, as well as as
external partners, including members of donor organizations.
- Strong analytical and negotiation skills for identifying
problems, determining options for resolution, and coming to
consensus on next steps.
- Strong attention to detail, with a propensity to complete work
accurately and with a focus on quality.
- Action-oriented with an advanced level of proficiency to
prioritize work and multi-task in a fast-paced environment with
shifting priorities.
- Strong time management and organizational skills.
- Ability to take initiative and anticipate needs, and
willingness to take on new responsibilities.
- High degree of professionalism and strong work ethic.
- Capacity to work effectively both independently and as a member
of a team; maintain collaborative spirit and approach to work;
provide guidance and coordination with and among staff.
- Excellent oral and written communication skills.
- Ability to practice discretion and maintain the confidentiality
of grant and institutional information.
- Proficiency in Microsoft Office to include Word, Excel and
PowerPoint; knowledge of/proficiency in Google Suite tools
preferred.Certifications/Licenses (desired)
- Not RequiredWork Environment
- This position generally is performed in an office environment
and may be suitable for telework.
- Occasional evening and weekend work may be required.
- No international travel is required in this role.Physical
Requirements
- Sitting/mobility?to work at a desk and move around work
areas.
- Speaking/hearing?to engage orally in conversation with others
and conduct presentations.
- Seeing?to effectively use a computer screen and for reading and
interpreting printed materials, memos and other paperwork.
- Reaching/handling?to input information into computer systems
and retrieve and work with appropriate paperwork, equipment and
supplies.
PI201661056
Education
- Bachelor's degree required, preferably in Political Science,
International Affairs, Public Administration, Nonprofit Management
or a related field; Master's Degree preferred.Experience
- Minimum of ten (10) years of experience in program and/or award
management for an international development organization,
foundation and/or donor agency.Knowledge, Skills and Abilities
(KSAs)
- Understanding of global Democracy, Rights and Governance (DRG)
issues.
- Experience with U.S. government donors and regulations.
- Advanced knowledge of program and/or award management processes
and requirements.
- Effectively interacts with all levels of staff, as well as as
external partners, including members of donor organizations.
- Strong analytical and negotiation skills for identifying
problems, determining options for resolution, and coming to
consensus on next steps.
- Strong attention to detail, with a propensity to complete work
accurately and with a focus on quality.
- Action-oriented with an advanced level of proficiency to
prioritize work and multi-task in a fast-paced environment with
shifting priorities.
- Strong time management and organizational skills.
- Ability to take initiative and anticipate needs, and
willingness to take on new responsibilities.
- High degree of professionalism and strong work ethic.
- Capacity to work effectively both independently and as a member
of a team; maintain collaborative spirit and approach to work;
provide guidance and coordination with and among staff.
- Excellent oral and written communication skills.
- Ability to practice discretion and maintain the confidentiality
of grant and institutional information.
- Proficiency in Microsoft Office to include Word, Excel and
PowerPoint; knowledge of/proficiency in Google Suite tools
preferred.Certifications/Licenses (desired)
- Not RequiredWork Environment
- This position generally is performed in an office environment
and may be suitable for telework.
- Occasional evening and weekend work may be required.
- No international travel is required in this role.Physical
Requirements
- Sitting/mobility-to work at a desk and move around work
areas.
- Speaking/hearing-to engage orally in conversation with others
and conduct presentations.
- Seeing-to effectively use a computer screen and for reading and
interpreting printed materials, memos and other paperwork.
- Reaching/handling-to input information into computer systems
and retrieve and work with appropriate paperwork, equipment and
supplies.
Keywords: National Democratic Institute, Washington DC , Advisor - Program Coordination (NED), Other , Washington, DC
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