Executive Assistant

Company: UIC Government Services and the Bowhead Family of
Location: Washington
Posted on: September 24, 2022

Job Description:

Tracking Code CEST-22-1163-Z

Job Code 22-1163

Posting Title Executive Assistant

Post Date 7/27/2022

Full Time / Part-Time Full Time

Travel Up to 25%

City Washington

State DC

Description EXECUTIVE ASSISTANT (CEST-22-1163-Z):

Bowhead seeks Executive Assistant to support the FEMA Continuity Executive Support Team (CEST) Augmentation Support contract located in Washington DC. This contract is tasked with continuity communications support to the FEMA Administrator (F1) and Deputy Administrator (F2), to meet statutory and executive branch obligations related to response, recovery, and continuity operations. The Contractor shall support the Government with the transportation and mobility of Executive leadership for continuity purposes only.

Responsibilities may include:

--- Obtaining FEMA's Administrator and Deputy Administrator (F1/F2) schedule for a day/a week/long term. This is an ever-changing schedule.

--- Attend daily teams meeting.

--- Schedule the CEST duty roster (F1/F2 support coverage).

--- Create advance packages for F1/F2 for upcoming travel.

--- Identify, acquire, and provide the following information; Safe havens, Emergency Landing Zones (ELZ's) & Evacuation plan, Event site location information (available assets), airport information (Transportation Security Administration contact) & hospital information, vehicle routes (all locations).

--- Obtain and coordinate threat & intelligence reports.

--- Provide transportation and communications support to the F1/F2, advance route recon and site walk through - based on F1 schedule and location SCIF access / systems maintenance (as needed / monthly checks and accesses updated.

--- Assist with Executive leadership's SVTC's or phone calls, HSDN /C-LAN/Gold account login - biweekly at a minimum to maintain access CMS SVTC testing, Credentials /Courier card updates/issuance - as needed (annual rotating),

--- Support DHS St. Elizabeth/Mount Weather Emergency Operations Center (MWEOC) access updates - as needed (annual rotating), mandatory annual FEMA training schedule permitting FEMA Headquarters (FEMA HQ) Federal Working Group - Monthly (Working group consists of Federal Partners along C St.

--- Support the collaboration of security efforts and notifications of building evacuations/ drills/ communications), WHMO secure comms, provide training, monthly (F1/F2 - secure comms assets), F1/F2 GETS testing / training - (if needed) Concur travel - (as needed per F1 schedule S1 / AS2 / POTUS / VP / FEMA HQ visit coordination with OCSO, (as needed), miscellaneous reports /continuity planning / evaluations.

--- Obtain Transportation Security Administration (TSA) airport Point of contact (POC) (F1 Travel), and Military options.

--- Obtain TSA airport POC (F1 Travel).

--- Secure communications rekeying -annual/as needed per key, or key failure.

--- Conduct Monthly DHS SGL Conference Call-in/Testing (as required).

--- Provide Executive leadership tracking (F1/F2 Locations).

--- Secure comms testing w/FOC before deployments (Iridium, SWT, DMCC)

--- Test of CEST communications for PUMA Phone (TS-SCI), DMCC Phones (TS), Iridium Satellite Phones (TS), SWT's (TS), PITK Video - CMS (TS-SCI).

Bowhead seeks to network with qualified individuals relative to a potential opportunity, which is contingent upon award and not currently funded. Please click the link at the bottom of this posting to apply for consideration. Incumbent employees are encouraged to respond. No solicitations or third party applications will be accepted.

Requirements In accordance with Executive Order 14042: Ensuring Adequate COVID Safety Protocols for Federal Contractors, candidates should be aware that they may be required to have received or be willing to receive the COVID-19 vaccine by date of hire.

--- BA/S PLUS five (5+) years of communications and / or logistical experience.

--- Intermediate level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint.

--- Ability to communicate effectively with all levels of employees and outside contacts.

--- Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.

Physical Demands:

--- Must be able to lift up to 75 pounds

--- Must be able to stand and walk for prolonged amounts of time

--- Must be able to twist, bend, and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must currently have and able to maintain a security clearance at the Top Secret and SCI eligible. / CI Scope Polygraph level. US Citizenship is a requirement for admission to this location

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar corporation recognized as one of the top 25 8(a) companies for government contracting. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

Link to Apply:

https://rn21.ultipro.com/UKP1001/JobBoard/JobDetails.aspx?\_\_ID=*115AF573783AB867

#LI-KC1

+ UIC and its Family of Companies is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V.

+ Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

+ Please view Equal Employment Opportunity Posters provided by OFCCPhere (http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) .

+ The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: UIC Government Services and the Bowhead Family of , Washington DC , Executive Assistant, Other , Washington, DC