Executive Assistant II - TS/SCI w/Poly
Company: General Dynamics Information Technology
Location: Fairfax
Posted on: May 16, 2022
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Job Description:
General Dynamics Information Technology is currently seeking a
highly skilledExecutive Administrator who will be able to perform a
variety of administrative duties in support of our
Customer.Performs a variety of administrative duties, providing
mission support within the Mission Directorates of the ODNI.
Provide guidance and assistance to the completion of complex tasks
for general office and/or program support. The nature of the
position demands a high degree of autonomy and latitude in
planning, organizing, and decision making to fulfill work
requirements. The position requires extensive knowledge of
executive level administrative processes and procedures in the
Agency/IC. Individuals will work under minimal supervision with
wide latitude to exercise independent judgment to accomplish work
in accordance with established policies and procedures.The
candidate will perform; but will not be limited to; the following
responsibilities:Serve as the primary liaison between the
designated Senior Executive (SE) and other Agency Senior Executive
managers, other managers, and staff.Coordinates the workflow of
multiple critical issues within a continuously adapting schedule
for the assigned SE, cognitive of the criticality, sensitivity, and
confidentiality of the issues both internally and externally within
the Agency, Congress, other Intelligence Community organizations,
and the private sector.Provides support to 2-4 government staff
simultaneously.Maintains an awareness of internal structural levels
and hierarchy within the organization by being cognizant of
internal and external Senior Executive interrelationships, styles,
and methods of operations.Performs a comprehensive range of direct
executive office support for a designated Senior
Executive.Maintains a schedule of appointments that involves
determining the importance of the issues for each meeting and
following protocol procedures for contacting principals.Anticipates
and researches topics that are of interest to the SE and prepares
background books and/or talking points papers, as needed.Monitors
and coordinates systemic impacts of e-mail for action items and
gleans items from staff meetings and weekly reports that require
action; creates a system to generate reminders of completion
deadlines.Assists and relieves the assigned SE of a variety of
complex executive office support functions involving contact and
exposure to highly critical, sensitive, and confidential
information.Drafts and prepares non-routine letters, memos,
documents, and various reports requiring comprehensive knowledge of
Agency methods, policies, regulations, procedures, and organization
for the SE's signature.Answers phones; places, screens, and refers
calls to appropriate Agency resources; takes messages and
follows-up accordingly to ensure adequate resolution of issues and
concerns.Prepares for visitors by initiating or passing any needed
security clearances and escorts visitors as needed.Researches and
prepares background information and/or talking points papers, as
needed on the meeting attendees and/or topics of interest for the
meeting.Disseminates the executive's schedule to appropriate staff
and acts as liaison between the Senior Executive and
others.Receives, sorts, and screens incoming mail; categorizes and
prioritizes response needed. Uses initiative to prepare responses
for signature and to assemble background information from a variety
of sources.Summarizes lengthy correspondence, highlighting key
issues, topics or sentences; follows up to ensure proper and timely
action taken as needed.Develops and maintains accurate records and
files management systems.Makes appointments, travel arrangements,
and itineraries; assembles or ensures that packets of information
or briefing materials are prepared. Accurately prepares expense
statements. Assists and informs SE of problems that arise during
absences.Maintains an efficient office environment; may include
assisting in the ordering of supplies, arranging for the repair of
office equipment, initiating the installation of new software, or
participating in the planning and implementation of office
renovation projects.REQUIRED: Position requires an active TS/SCI
w/Poly.Bachelor's Degree in Business or administrative-related
field and a minimum of seven (7) years of relevant experience as an
administrative professional; or an Associate's Degree in Business
or administrative-related field and a minimum of nine (9) years of
relevant experience as an administrative professional.Minimum three
(3) years of experience working within the IC performing the
Contractor Performance Requirements listed in this SOW for this
labor category.Demonstrated successful use of MS Office Suite
applications at Advance level to complete routine to highly complex
tasks.Excellent oral and written communication skills sufficient to
compose and deliver responses to customers' routine to highly
complex questions in a clear and concise manner.Excellent customer
service skills, demonstrated by anticipating and responding to the
assigned Senior Executive's requirements.Analytical skills
sufficient to assess and interpret highly complex information from
multiple sources and draw insightful conclusions.PREFERRED: Three
(3) years' experience working as an Administrative Professional
within the IC.Professional Certification supporting or related to
the position's scope and responsibility.WHAT GDIT CAN OFFER
YOU:401K with company matchChallenging work that makes a real
impact on the world around youDiverse, highly collaborative teamsA
culture of mobility to foster your career growth goalsEducation and
training opportunitiesGDIT CAREERS:Opportunity OwnedNot sure this
job's the one for you? Check out our other openings at
gdit.com/careersDo you have a friend or colleague this posting
describes? Let them know about the opportunity by clicking "Share."
*Add a share button.*#CJPOSTAbout Our WorkWe are GDIT. The people
supporting some of the most complex government, defense, and
intelligence projects across the country. We deliver. Bringing the
expertise needed to understand and advance critical missions. We
transform. Shifting the ways clients invest in, integrate, and
innovate technology solutions. We ensure today is safe and tomorrow
is smarter. We are there. On the ground, beside our clients, in the
lab, and everywhere in between. Offering the technology
transformations, strategy, and mission services needed to get the
job done.COVID-19 VaccinationGDIT does not have a vaccination
mandate applicable to all employees. To protect the health and
safety of its employees and to comply with customer requirements,
however, GDIT may require employees in certain positions to be
fully vaccinated against COVID-19. Vaccination requirements will
depend on the status of the federal contractor mandate and customer
site requirements.GDIT is an Equal Opportunity/Affirmative Action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, or
veteran status, or any other protected class.
Keywords: General Dynamics Information Technology, Washington DC , Executive Assistant II - TS/SCI w/Poly, Other , Fairfax, DC
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