Executive Assistant (Air Force)
Company: Heartland Consulting
Posted on: May 16, 2022
- Prepare and develop correspondence, reports, memorandums,
presentations, papers, ready- to-send (RTS) emails, and other forms
of communication for distribution across the organization. The
contractor will review all correspondence for accuracy,
correctness, and conformance to procedural and regulatory
requirements and instructions, as well as perform quality checks
for grammar, typographical errors, and necessary attachments.
- Assist with video teleconferences (VTCs), SharePoint sites, and
Air Force Portal page updates. The contractor will review the
SAF/IA SharePoint and Air Force Portal pages monthly and update any
- Monitor and track correspondence as required to ensure that all
assigned suspense requirements are met. The contractor shall
perform quality control reviews of all reports, papers, and other
documents to ensure high quality correspondence. The contractor
shall maintain files and records systems in accordance with
- Manage the Task Management Tool (TMT). The contractor shall
check TMT for new tasks daily and ensure new tasks are properly and
timely assigned within 24 hours.
- Manage the Defense Travel System (DTS). The contractor shall
use DTS as trained and directed to accomplish travel authorizations
and vouchers. The contractor shall be familiar with the Joint
Travel Regulations in order to provide assistance and support with
- Shall prepare briefings, presentations, and discussion
materials, as directed. The contractor shall provide the initial
review, edits, and revisions to regional and country-specific
"Country Papers", company-specific "Industry Papers", as well as
talking points and senior leader discussion points.
- Assist with official organizational ceremonies and engagements,
international and industry-specific presentations, international
engagement and industry conference planning and preparations,
preparations for country case program management reviews (PMR),
preparations for the SAF/IA annual and quarterly recognition
awards, as well as general meeting and engagement scheduling, and
organization-wide data requests.
- Efficiently and effectively work with any version of the
Microsoft Office Suite software applications in day-to-day
administrative duties, including Microsoft Word, Excel, Outlook,
PowerPoint, OneNote, Access, and Microsoft Teams.
- Read, write, and communicate professionally and effectively
across the civilian and military spectrum from the Action Officer
to the General Officer/Flag Officer.Qualifications:
- Active Secret Clearance
- Must have an Associates degree in International Affairs,
Business Administration, Business Management, Office Management, or
a similar field of study.
- Minimum of three (2) years' professional experience with
demonstrated effectiveness and success at DoD Headquarters,
Headquarters Air Force (HAF), or the Federal Government
headquarters staff level.
- Must have a knowledge and understanding of DoD and USAF roles,
missions, and customs and courtesies.
- Working knowledge of Defense Travel System (DTS).
- Working knowledge of the USAF Task Management Tool
(TMT).Location: Arlington, VA; PentagonClient: Headquarters Air
Force; Office of the Deputy Under Secretary of the Air Force,
International AffairsTravel: Local travel may be requiredClearance:
Secret clearance requiredHeartland Consulting is an Equal
Opportunity/Affirmative Action Employer of individuals with
disabilities and veterans. We are proud to state that we do not
discriminate in employment decisions on the basis of race, color,
religion, sex, national origin or disability status. We E-Verify
all employees.We expect this position will be included in the
recent federal Executive Order (EO) and subsequent guidance,
requiring federal contractors and employers with more than 100
employees to implement a vaccine mandate; therefore, it is expected
that anyone hired into this position will need to be fully
vaccinated against COVID-19 upon commencement of employment in
accordance with the EO and any subsequent guidance unless an
accommodation is legally required.
Keywords: Heartland Consulting, Washington DC , Executive Assistant (Air Force), Other , Washington, DC
Didn't find what you're looking for? Search again!