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Hybrid Remote Executive Assistant

Company: Hire Society
Location: Washington
Posted on: May 16, 2022

Job Description:

A New York and Arkansas-based family seek a hands-on Executive Personal Assistant to monitor all correspondence for their business. This role requires heavy travel for farm tours and board meetings with the core components of; responding to emails, coordinating schedules, and filling in where needed. Due to the extensive travel, a 24/7 mindset is essential as this role incorporates two different time zones (Eastern and Central Time). The ideal candidate is well versed in all online communication platforms and must be able to quickly execute tasks efficiently with transparent communication. The Executive Personal Assistant will also be responsible for miscellaneous general employee management tasks, related duties, and special requests as needed. Responsibilities Coordinating domestic and international travel and logistics; providing accurately detailed itineraries Serving as all-around gatekeeper; managing a high volume of emails and messages speaking on the Principal---s behalf Creating, formatting, and editing documents and any meeting materials Ensuring immaculate record-keeping and organization of files Assisting with planning and seamless orchestration of small to large-scale work-related events Monitoring business expenses, preparing invoices, tracking payments Emailing clients with immediacy; problem-solving and acting as a gatekeeper when needed Management and constant upkeep of contact database and related information Coordinating research projects, presentations, and special additional projects Additional general Executive Personal Assistant duties as needed upon request Requirements Strong command of the English language; outstanding writing and verbal skills Minimum 5 --- 7 years related experience working in a similar role Bachelor---s degree from a 4-year accredited College or University preferred Excellent references required from both current and previous employers Detail oriented with exceptional organization and task management skills Previous work history as an assistant to the founder of a startup PREFERRED Previous work in an in-office setting supporting C-suite executives PREFERRED Candidate must be New York City-local or Bentonville AK-local Dedication to responsibilities; proactive and driven attitude; willingness to succeed in a fast-paced, dynamic environment Fast learner with the ability to easily grasp and understand new concepts Incredibly tech and computer savvy; proficiency in both Mac and PC systems as well as iPhone but not limited to Microsoft Office, Internet and email, DropBox, etc. Polished, poised, and professional in both mindset and manor; use of utmost discretion at all times Flexibility in scheduling; willingness to work long hours and overtime, 24/7 mindset Travel is REQUIRED (70% remote, 30% travel, primarily to Arkansas) Must be comfortable working in a farm setting (no farm hand work) Willingness to adapt to an ever-changing and often unstructured environment; ability to manage Principals and their clients in a fast-paced environment Legally able to work in the United States

Keywords: Hire Society, Washington DC , Hybrid Remote Executive Assistant, Other , Washington, DC

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