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Executive Assistant

Company: KLNB
Location: Washington
Posted on: November 22, 2021

Job Description:

Location: Washington, DCCompensation: based on experienceTo Apply: Please submit a resume and cover letter.Position Summary:A commercial real estate firm in Washington, DC is seeking a full-time Executive Assistant to join their team. This position is responsible for managing the DC office, supporting President and Director ofOperations, and providing brokers with accurate, comprehensive, and professional assistance.Responsibilities include, but are not limited to:

  • Brokerage Support: o Create and send written internal and external communications with brokers, clients, real estate representatives, etc. o Prepare proposals, commission agreements, listing agreements and other documents on brokers' behalf o General upkeep of brokers' marketing information and contact databases o Research and analyze commercial market and housing data o Maintain information containing property listings and updating important information for those listings o Assist with general office management/clerical functions, including maintaining electronic and paper files, scheduling meetings/conference calls, returning phone calls for property inquiries, etc o Uploading property information to external marketing resources for distribution - company website and other real estate databases o Assist the Marketing & Design team by researching information for creation of aerial maps, property flyers, tour books, etc., related to the firms' clients o Managing execution of listing agreements for the DC Broker of Record
  • President/Director of Operations/Corporate Support: o Support the President with scheduling, specifically coordination of meetings, travel, and expenses o Coordinate all partner and discipline meetings o Prepare DC office research for Quarterly Market Reports o Prepare internal Big Deals & New Listings eblast monthly o Assist Operations with onboarding new employees in the DC office o Disseminate website inquiries to appropriate person
  • Office Management, as needed: o Managing the day-to-day operations of the office and maintaining supplies and equipment including cleaning out the refrigerator, maintaining the cleanliness of the kitchens, ordering office supplies o Maintenance requests, ordering and programming parking and office fobs o Great clients and guests when they visit the office o Assisting brokers in the office with daily business needs o Assisting other offices in the company, as needed o Additional miscellaneous office duties, as requiredThe ideal candidate:
    • Must be able to work in an efficient and effective manner.
    • Must be able to work well under pressure and meet quick deadlines.
    • Must be able to multitask and transition from one project to the next with ease.
    • Must have excellent communication skills, both written and verbal.
      • Must have strong computer skills in Word, Excel, Outlook, Internet Research, etc.
      • Must have attention to detail and strive to produce materials without error.
      • Must be a quick learner with the ability to prioritize workload and adapt to changing conditions.
      • Must be willing to learn and understand the commercial real estate industry.
      • Must be willing and able to learn new software programs used in the commercial real estate industry.
      • Must have the ability to work independently and collaboratively.
      • Knowledge of the Washington DC/Baltimore area is a plus.About KLNB KLNB is a leading provider of commercial real estate services throughout the mid-Atlantic region. An independently owned and operated commercial brokerage and real estate services firm, KLNB provides a variety of services including tenant and landlord representation, leasing, consulting, investment sales, property management, research, marketing, branding and financing services. More than 85 full- time brokerage professionals work across KLNB's four offices strategically located throughout the Washington, D.C. / Baltimore region. KLNB is affiliated with NAI Global - the single largest, most powerful global network of owner-operated commercial real estate brokerage firms in the world. .Job Type: Full-timePay: $45,000.00 - $60,000.00 per yearBenefits:
        • 401(k) matching
        • Dental insurance
        • Health insurance
        • Health savings account
        • Life insurance
        • Paid time off
        • Professional development assistance
        • Tuition reimbursement
        • Vision insuranceSchedule:
          • 8 hour shift
          • Monday to FridaySupplemental Pay:
            • Bonus payEducation:
              • Associate (Required)Work Location: One location

Keywords: KLNB, Washington DC , Executive Assistant, Other , Washington, DC

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