Operations Assistant

Company: DC Prep
Location: Washington
Posted on: November 22, 2021

Job Description:

WHO WE ARE DC Prep is a network of public charter schools serving over 2,000 preschool through 8th grade students across six campuses in Wards 5, 7, and 8. While we're proud to be the highest performing public charter network in Washington, D.C., we recognize that how we support our students to be successful is as important as the results we achieve. That pushes us to reflect on questions such as how can we facilitate our students' academic, social and emotional development; how we can support our team members' professional growth and personal ability to do this work long-term, and how we can engage our students' families as our own. While this work is hard, it's worth it-- we believe in the transformative power of education, the can-do-it-ness of our students and staff, and the joy that comes from engaging in meaningful work with people we care about and trust! THE OPPORTUNITY The Operations Assistant serves as the first point of contact between DC Prep and its students, families, staff, and the general public, and as such, the Operations Assistant is responsible for consistently maintaining a welcoming, inclusive environment, and providing excellent customer service to all. The Operations Assistant will be the main receptionist for the front desk and work closely with the Office Manager, Operations Site Lead, and Principal to ensure the needs of all students, staff, and families are met with attention to quality and timeliness. The Operations Assistant is a full-time position with a schedule of 40 hours per week during both the school year and the summer months. Additional night and weekend hours and occasional overtime may be required as needed for campus events and/or emergency situations. This position has no supervisory responsibilities. WHO YOU ARE You are a rock. You're dependable above all else and always weather the storm. Your friends and colleagues know that you're the consistent, smiling face that they can look forward to seeing. You can easily handle everything that's thrown at you, and more. You are highly-organized and know how to prioritize. Nothing makes you more excited and gives you a greater sense of accomplishment than checking off a long to-do list. You always know what needs your attention most. You take pleasure in creating order and harmony amidst competing priorities and interruptions. You've got a knack for names and faces and you're a trusted confidant. Your friends and colleagues know that you listen with care and attention. Not only do you know names, you know and cherish the people and stories behind them. THE DAY TO DAY Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Front Office and Clerical Duties * Answer phones, check voicemails, and greet all students, families, and visitors in a friendly, courteous manner, with a strong customer service-orientation to set the tone for the school as a warm, welcoming, and safe environment * Regularly communicate with parents via phone and email to communicate absences, transportation, and student illness * Order office supplies and other supplies if needed * Order/pick up food or other supplies for events * Organize and file all school documents in a timely and accurate manner * Receive and distribute all school mail and shipments * Support with daily meal service and compliance of National School Lunch Program * Communicate information to custodial and facilities staff as needed to ensure building needs are addressed promptly * Manage distribution of school-wide mailings and other correspondence with families and external stakeholders as needed (e.g., labeling envelopes, printing, stuffing envelopes, etc.) * Support organization of school trips and events * Perform other clerical tasks as needed - including but not limited to calling for lunch forms, missing report cards, residency forms, and/or medical records, and collecting other forms from students Student Data Management * Lead and execute student data management, including: attendance, student information updates, and meal recording * Manage student tardies, absences, and attendance audits * Generate, print, and distribute student progress reports * Reconcile meals count data as requested to support compliance with the reimbursement process for the National School Lunch Program and Healthy Schools Act Enrollment & Family Support * Assist new and returning families in completion of application and registration processes, ensuring that all enrollment paperwork is accurate and complete for all students * Assist with the management of supports for students experiencing homelessness (uniforms, school supplies, transportation, etc.), in collaboration with the Office Manager General Support * Supervise students during arrival, dismissal, lunch, recess, and/or late pick-up, as needed * Schedule and coordinate meetings, events, interviews, appointments, trainings, and/or other similar activities for the Principal and other members of the school staff * Assist in monitoring school-wide attendance and punctuality patterns * Administer medications and provide first-aid to students when the school nurse is not available OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl * Ability to frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds * Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus QUALIFICATIONS * 1-2 years administrative experience required * High school diploma or GED required * Bilingual in English and Spanish a plus * A history of impeccable attendance, punctuality, and reliability * Very strong interpersonal and communication skills (written and oral) * Strong organizational skills and attention to detail * The ability to maintain strict confidentiality in regard to work performed * A solutions-oriented mindset * The ability to handle calmly and efficiently situations, ranging from routine to emergency * The ability to work beyond stated job hours when necessary * A willingness to learn new things and eagerness to acquire new skills * Positive attitude, maturity, and personal stability sufficient for a demanding position * Belief in DC Prep's mission, values, and commitment to diversity COMPENSATION AND BENEFITS * Competitive salary commensurate with experience * Comprehensive benefits package including medical, dental, vision, short- and long-term disability insurance; maternity, paternity, and adoption leave; flexible spending accounts; and a 403(b) retirement plan We're an equal opportunity employer and hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. We strongly encourage diverse candidates to apply.

Keywords: DC Prep, Washington DC , Operations Assistant, Other , Washington, DC