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Seasoned Executive Assistant

Company: Aura Network Systems
Location: Mc Lean
Posted on: November 22, 2021

Job Description:

Company Mission Statement: Deliver an FAA-compliant nationwide network utilizing a unique, licensed, aviation spectrum to enable advanced levels of autonomy.Company Vision Statement: Enable the aerospace industry's pioneering technology development that improves accessibility and safety, drives economic expansion, and further environmental sustainability.Summary/ObjectiveThe Executive Assistant will provide administrative support to the executive leadership team in various projects, activities, and events. This position will be responsible for office administration duties such as keeping inventory of company supplies, working with building facilities, and other related office administrative support activities.Primary Job ResponsibilitiesReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Provides administrative support and assistance to the executive leadership team/or other assigned leadership staff.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Arranges travel and accommodations for executives.
  • Schedules meetings using Webex, or other meeting software, attends meetings to take notes, and records minutes. Uploads the meeting minutes in SharePoint.
  • Assists in the organization of informational material from the executive team in SharePoint and ensures that it is saved with the correct security access.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents to determine the importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs office tasks including maintaining business company records, ordering supplies, and performing basic bookkeeping.Other Responsibilities
    • Performs additional duties as assigned by executives.
    • Performs other related office duties as assigned.
    • Performs Office Administration duties, and ensures the office is organized and portrays a professional atmosphere.Competencies, Skills, Abilities, Qualifications
      • Strong MS suite skills, including Webex and other similar tools, with the ability to troubleshoot problems. Willingness to learn new updated software.
      • Excellent interpersonal, teamwork skills and ability to work with a diverse group.
      • Excellent verbal and written communication skills.
      • Excellent organizational skills and attention to detail.
      • Keeps confidentiality accordingly.
      • Excellent time management skills with a proven ability to meet deadlines.
      • Ability to function well in a high-paced and at times stressful environment.
      • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
      • Able to type a minimum of 50 words per minute.Supervisory ResponsibilityThis position doesn't have supervisory responsibility.Work EnvironmentEntrepreneurial cutting-edge aviation technological environment focused on innovation, out-of-the-box ideas, and thinking. A collaborative team that supports each other.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job.While performing the duties of this job, the employee is regularly required to talk and hear. This position may require long periods of sitting and looking at a computer screen, using the phone, and other technology. At times, may need to lift 15 plus pounds.Position Type and Expected Hours of WorkThis is a full-time position, with core office hours of 9:00 am - 6:00 pm, with flexibility.TravelThis position may require some domestic travel based on business needs.Required Education and Experience
        • High school diploma required; Bachelor's degree in Business Administration or related field preferred.
        • At least 10 years of related experience required.Additional Eligibility QualificationsMust be able to get a background check and drug test.Work Authorization Must be eligible to work in the United States.Job Type: Full-timePay: $31.25 - $33.65 per hourBenefits:
          • Dental insurance
          • Employee assistance program
          • Flexible spending account
          • Health insurance
          • Health savings account
          • Life insurance
          • Paid time off
          • Tuition reimbursement
          • Vision insuranceSchedule:
            • 8 hour shift
            • Monday to FridayAbility to commute/relocate:
              • Mc Lean, VA 22102: Reliably commute or planning to relocate before starting work (Required)Education:
                • High school or equivalent (Preferred)Experience:
                  • Microsoft Suite: 8 years (Required)
                  • Microsoft Excel: 6 years (Required)Work Location: One location

Keywords: Aura Network Systems, Washington DC , Seasoned Executive Assistant, Other , Mc Lean, DC

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