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Management Program Assistant

Company: Leidos
Location: Washington
Posted on: September 16, 2021

Job Description:

Description

Job Description:

Leidos is a Fortune 500™ company aimed at embracing and solving some of the world’s most pressing challenges. Through science and technology, Leidos makes the world safer, healthier and more efficient.

Our Civil Group offers an array of exciting career opportunities for the best IT, energy, logistics and engineering professionals. Driven by our talented workforce, the Integrated Missions Operation builds trust through an array of energy-related IT, environmental science and engineering solutions to meet our customers’ needs.

Key Capabilities:

Leidos has an immediate need for of a full time Management Program Assistant position to support the Production Operations Division (NA-121.2).  This individual, within NA-12 (Office of Stockpile Management), is responsible for managing a wide range of management program assistant duties in support of the NA-121.2 Division Director and other Federal and contractor staff as assigned.  This individual will be located at National Nuclear Security Administration (NNSA)-HQ/FORS and will collaborate with their counterpart located at NNSA-ABQ/KAFB supporting NA-121.  The individual will use advanced computer skills to streamline processes, manage executive schedules, as well as compile briefings, reports, track actions and coordinate other taskings for the division.  The position requires experience exercising mature judgment and making independent decisions in accordance with established policies, rules, and procedures.  The work performed under this program is in support of the successful achievement of goals related with a long term, multi-billion-dollar program within the NNSA Office of Defense Programs.

Preference is for an experienced individual with expertise working in government, DOD, DOE, or military environment.  Individual must have a depth of experience working in a classified environment and relevant understanding of policies and procedures applicable to support NNSA programs.  The individual must be self-starting, possess an ability to work in a highly dynamic environment, and have an ability to interface with a broad range of federal and military senior staff and leadership.

This is a full-time position located in the NNSA offices at the Department of Energy Forrestal Building in Washington, D.C.

Primary Responsibilities

  • Detail oriented, professional demeanor with strong organizations and proven interpersonal skills.

  • Ability to manage executive schedules, multiple meetings, and working in classified and unclassified environments; arrange classified and unclassified conferences and meetings.

  • Managing work orders in support of onboarding process, setting up office space and support for new personnel.

  • Processing Visit Requests (i.e., security clearances, Sigmas, etc.).

  • Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.

  • Filling out and reviewing timesheets for completeness and compliance in ATAAPS federal timekeeping system.

  • Developing and presenting training material; keeping track of certification renewals and training requirements

  • Assisting NA-121.2 Federal staff with briefings; uploading materials and slides for meetings.

  • Working with NA-121.2 Federal and contractor staff to oversee deliverables and actions due to NA-121 management.

  • Managing a wide range of management and administrative duties (travel, calendars, correspondence, organization charts, telephone lists) in support of the office.

  • Using ConcurGov travel system to manage and track travel expenses.

  • Managing physical security of classified safe and administering security procedures for access to controlled areas.

  • Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.

  • Facilitating senior management correspondence and communication including preparing memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports.

  • Maintaining awareness of and competence in HQ initiatives for communication and information sharing.

  • Maintaining attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.

  • Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures

  • Ability to work in a team environment; interacting with a range of federal and contractor staff

Required education and qualifications:

  • Active DoD TS and/or DOE Q clearance.

  • Minimum of 3 years of experience working in classified and unclassified environments.

  • Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management.

  • Must possess strong organizational and interpersonal skills.

  • Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications required and proficiency may be tested.

  • Minimum of 1-2 years’ experience developing training.

  • Proficiency in ConcurGov travel system, ATAAPS federal timekeeping system, NNSA SharePoint.

  • Proficiency in Adobe Acrobat Pro

  • Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.

  • Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations.

Preferred Qualification/Education

  • Bachelor’s degree in a related field desired.

  • Minimum of 5 years of related experience.

  • Nuclear weapons program experience desired.

  • Interagency experience desired.

Leidos is growing! Connect with us on LinkedIn and Facebook.

We value and support the well-being and mobility of our employees with competitive benefit packages, complementary e-learning training, work-life flexibility, an exciting External Referral Program, and a diverse, inclusive and ethical work place. In fact, in 2020, Leidos was ranked as one of the “World's Most Ethical Companies” by the Ethisphere Institute for the third consecutive year.

External Referral Bonus:

Eligible

External Referral Bonus $:

2000.00

Potential for Telework:

No

Clearance Level Required:

Top Secret

Travel:

No

Scheduled Weekly Hours:

40

Shift:

Day

Requisition Category:

Professional

Job Family:

Administrative

Pay Range:

Keywords: Leidos, Washington DC , Management Program Assistant, Other , Washington, DC

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