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Office Management/Staff Office Support

Company: Vectrus
Location: Springfield
Posted on: June 12, 2021

Job Description:

Overview

HDT support personnel provide a wide variety of services including responsive and meaningful customer support, responding to Career Service inquiries, interpreting guidelines, tracking and maintaining information, coordinating meetings, focus group sessions, logistical arrangements, oral and written communications for internal and external customers, and support to administrative operations.

Responsibilities

  • Providing general administrative support to HD Career Service staff (less than 40% of their time).
  • Vacancy management support.
  • Assignments management support.
  • Processing of civilian position changes and external vacancy announcements.
  • Processing and managing external applications and coordinating with NGA Recruiting, hiring managers, relocation team, and applicants to support the external hiring process for NGA civilians.
  • Developing SOPs, guides and other Career Service products in accordance with NGA style manuals.
  • Scheduling travel, training, boards, meetings, calendars, events, etc.
  • Providing logistics support to Career Service events.
  • Processing cross career service and change in career service requests.
  • Provide meeting support to a variety of Communities of Practice, working groups, technical reviews, boards, etc.
  • Provide Records Management support.
  • Processing and executing HR related functions and tasks in Human Resources Information Systems.
  • Use advanced functions of Microsoft Office, Sharepoint and Defense Travel System on a daily basis
  • Tracking and managing formal taskers workflow, completion and close-out

Qualifications

  • MINIMUM QUALIFICATIONS
  • Required
  • Bachelors degree in related field and 7+ years of related experience or 15 years of related experience without the degree
  • Minimum 12 months demonstrated experience directly supporting senior leaders' (General/Flag Officer, SES or corporate equivalent) day-to-day operations
  • Minimum 12 months demonstrated experience working within the Intelligence Community.

  • Desired
  • Society of Human Resource Management (SHRM) certification.

  • Working Conditions: The work is typically performed in an office environment and at client site locations; which requires proper safety precautions. The above job description is not intended to be; nor should it be construed as; exhaustive of all responsibilities; skills; efforts; or working conditions associated with this job. Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform the principal (essential) functions of this job. Personal Protective Equipment (PPE) is required when applicable; the equipment includes but is not limited to head, hand, foot, torso, respiratory, vision and hearing protection.
  • Physical Activities: Work will require lifting to 35 lbs.; stooping; climbing; prolonged standing; prolonged sitting.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

  • MINIMUM QUALIFICATIONS
  • Required
  • Bachelors degree in related field and 7+ years of related experience or 15 years of related experience without the degree
  • Minimum 12 months demonstrated experience directly supporting senior leaders' (General/Flag Officer, SES or corporate equivalent) day-to-day operations
  • Minimum 12 months demonstrated experience working within the Intelligence Community.

  • Desired
  • Society of Human Resource Management (SHRM) certification.

  • Working Conditions: The work is typically performed in an office environment and at client site locations; which requires proper safety precautions. The above job description is not intended to be; nor should it be construed as; exhaustive of all responsibilities; skills; efforts; or working conditions associated with this job. Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform the principal (essential) functions of this job. Personal Protective Equipment (PPE) is required when applicable; the equipment includes but is not limited to head, hand, foot, torso, respiratory, vision and hearing protection.
  • Physical Activities: Work will require lifting to 35 lbs.; stooping; climbing; prolonged standing; prolonged sitting.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

  • Providing general administrative support to HD Career Service staff (less than 40% of their time).
  • Vacancy management support.
  • Assignments management support.
  • Processing of civilian position changes and external vacancy announcements.
  • Processing and managing external applications and coordinating with NGA Recruiting, hiring managers, relocation team, and applicants to support the external hiring process for NGA civilians.
  • Developing SOPs, guides and other Career Service products in accordance with NGA style manuals.
  • Scheduling travel, training, boards, meetings, calendars, events, etc.
  • Providing logistics support to Career Service events.
  • Processing cross career service and change in career service requests.
  • Provide meeting support to a variety of Communities of Practice, working groups, technical reviews, boards, etc.
  • Provide Records Management support.
  • Processing and executing HR related functions and tasks in Human Resources Information Systems.
  • Use advanced functions of Microsoft Office, Sharepoint and Defense Travel System on a daily basis
  • Tracking and managing formal taskers workflow, completion and close-out

Keywords: Vectrus, Washington DC , Office Management/Staff Office Support, Other , Springfield, DC

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