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Operations Manager Trainee

Company: GMS
Location: Upper Marlboro
Posted on: June 12, 2021

Job Description:

GMS is the leading North American distributor of gypsum wallboard, acoustical ceiling products and other specialty building materials. Founded in 1971, GMS now operates a network of more than 250 distribution centers nationwide. For more information about GMS, visit www.gms.com or any one of our subsidiary company websites.

Summary of Position:

The primary function of the Operations Trainee is to be responsible for learning all functional areas necessary to operate and manage a given branch. These functional areas will range from purchasing and inventory to basic accounting and billing, office administrative duties and general maintenance.

Duties & Responsibilities:

  • Responsible for assuring that there is a system in place that all staff members understand and to properly handle customer phone calls
  • Manage receptionist's schedule, assuring proper back-up personnel is available when necessary
  • Responsible for arranging the repairs and maintenance of all the fax and copier equipment
  • Maintaining the proper toner and paper for the fax and copier equipment
  • Responsible for a system that calls for both strategically installing fax machines where needed and also insuring that the correct person receives every fax in a timely fashion
  • Learn the customer invoicing process and oversee company adherence to such processes.
  • Responsible for training and managing appropriate personnel on the daily duties of mailing customer invoices.
  • Learn and enforce the CBSI policy of "Daily Management Review of Invoicing".
  • Responsible for reviewing the invoice register daily and keeping it up-to-date and clean of old items.
  • Keeping the "Branch Cash Account" clean of any invoices older than three days.
  • Understanding the payment process of all non-material bills such as utilities and general supplies.
  • Keeping an up-to-date file or log of all paid non material bills to be used for quick reference if needed.
  • Responsible for the cash drawer being closed out and balanced on a daily basis.
  • Responsible for the general appearance of the office, store, and bathroom areas being kept neat and clean. This includes the hiring and training of a cleaning service.
  • Responsible for overseeing the general repairs and maintenance of the office, store, and bathroom areas including the HVAC, plumbing, and electrical.

Other Competencies:

  • Ability to self-manage, show initiative and be proactive
  • Communicate professionally, both verbally and in writing to coworkers and customers

Basic Qualifications:

  • Associates Degree preferred
  • Minimum of 3 years of related work experience
  • Strong Microsoft office skills

Physical Demands:

  • Must be able to remain in stationary position 70%
  • Occasionally, will move about inside the office to access files, office machinery, etc.
  • Must be able to operate basic office machinery
  • Must be able to communicate with team and management and be able to exchange accurate information in these situations.
  • Constantly working in office environment
  • Constantly working in office environment

Mental Demands:

  • Must be able to problem solve and prioritize tasks
  • Must be able to manage stress depending on tasks
  • Must be able to multitask
  • Must be able to receive and analyze operations information
  • Must be able to quickly communicate solutions if problems occur
  • Must be able to demonstrate a high degree of sound judgement

Company Benefits:

  • Medical, Dental, Vision, Disability & Life Insurance
  • 401k
  • Paid holidays & vacation days

This job description is subject to change at any time.

Launch your career with a national building materials distributor and discover opportunities for growth and advancement. Our people have the independence and authority to make a difference. We invest in relationships, and every person is important. Our highest priority is serving others. We passionately pursue a safe work environment along with a relentless focus on operational excellence. We believe you can never go wrong doing the right thing.

EQUAL OPPORTUNITY EMPLOYER

Keywords: GMS, Washington DC , Operations Manager Trainee, Other , Upper Marlboro, DC

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