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Associate, Project Delivery, Nigeria Integrated Health Program (IHP)

Company: Palladium Group, Inc.
Location: Washington
Posted on: June 12, 2021

Job Description:

Associate, Project Delivery, Nigeria Integrated Health Program (IHP)

Company Overview:

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Project Overview and Role:

USAID Nigeria IHP Project, a $225 Million USAID-funded contract implemented by Palladium, IHP is an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems. It will focus its support for service delivery in six intervention areas, family planning, malaria, routine immunization, nutrition, maternal/newborn health, and treatment of childhood pneumonia/diarrhea.

This program will work closely with state-level government officials to support established state-level Health and Development Plans, build capacity, and promote ownership of interventions, systems, and results. Specific interventions will need to be tailored to local contexts and will be fully developed at the state and Local Government Area (LGA) levels. Through agreements with individual states, the program's potential breadth is the entire country with an emphasis on the north.

The Associate position supports the management of effective and efficient financial and compliance activities to deliver work in accordance with contractual obligations, company policies, local country settings, and client rules and regulations. The Associate, Project Delivery, is a valued member of the team completing a variety of tasks that are critical to high-quality project management. This role works closely with a Manager, Project Delivery and Project Director.

Candidates with experience in delivering USAID programs, including contracting and compliance, will receive training on Palladium-specific policies, procedures, and guidelines. Candidates new to USAID contracting will be trained in duties and best practices in project delivery.

Primary Duties and Responsibilities:

Project Management

  • Support project start-up and closeout;

  • Serve as a liaison between the project and the Process Excellence Hub;

  • Contribute to the preparation and maintenance of project specific components of the project management manual;

  • Learn and contribute to training of project staff on company policies, procedures, and guidelines and client rules and regulations (covering for example: security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other such implementation matters);

  • Participate in the development, review, and tracking of progress against project work plans;

  • Support the development and presentation of internal and external reporting, (quarterly Internal Project Reviews [IPRs], project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose;

  • Ensure project issues and risks are logged, monitored, and updated in the issues and risk portal (aka register) and escalate risks and issues to corporate/project leadership, as required;

  • Learn to review procurements, budgets, reports, and other documents to ensure compliance with relevant policies and procedures; may conduct spot checks on processes and internal controls including reviewing asset management procedures and updated asset registers for each project, as assigned;

  • Support development of project subcontractor and grants management procedures compliant with both internal policies and procedures, and client rules and regulations;

  • Assist with internal PMU administration, including drafting weekly meeting agendas, tracking tasks, maintaining calendars and deadline reminders;

  • Work towards anticipating project needs and providing compliant, flexible recommendations on processes, or assigned responsibilities, such as suggesting adequate timelines for reviews and coordination between HQ and field offices, proactively handling PMU administrative tasks, etc.;

  • Contribute to technical assistance through reviews, engaging in work planning and discussions with the field team, etc. to build skills with the goal of taking on a more senior role, such as manager, project delivery or a functional area.

Contract and Client Relationship Management

  • Support the monitoring and maintenance of compliance with head/prime contracts;

  • Manage and support contract amendments as required;

  • Provide inputs and support to other PMU members on any client communication or reporting needs.

Financial Management

  • Support monitoring expenditure against budgets and forecasts, including staff costs, operating expenses and procurements; reconciles & reports on all advances monthly;

  • Assist with project financial and cash-flow planning, process monthly Funds Transfer Requests and payments for assigned projects;

  • Review cashbooks / field vouchers and ensure supporting documentation is complete;

  • Help coordinate service providers and process work orders and invoices;

  • Assist with internal financial reporting and tasks including accruals and reviewing client invoices.

  • Support preparation of contract action requests (i.e., travel, personnel additions/changes, subcontracts, grants, budget realignment, etc.);

  • Support audit processes and ensures retention of project records is compliant with company policy.

Human Resource Management and Recruitment

  • Coordinate input and support from HR for recruitment and contracting staff and consultants;

  • Coordinate project staff recruitment and due diligence (i.e., posting job descriptions, due diligence, compliance spot checks, biodata verification, record retention, and contract preparation and onboarding);

  • Maintain project data on relevant systems for short-term and long-term staff and consultants;

  • Support the mobilisation and demobilisation of all international staff (short-term and long-term) including contracting, travel management, security, approvals, payments and induction.

Business Development / Other

  • Contribute to company growth by supporting well-managed projects, ensuring Palladium is seen positively by clients for consideration in future business development;

  • Participate in capture planning, providing inputs on implementation requirements;

  • Provide inputs to proposals and opportunity research as requested;

Reporting requirements

The role reports to the Manager, Project Delivery. Reporting requirements include:

  • Attendance at all regular management team meetings;

  • Provision of regular updates to the line manager, including updates on Key Result Areas (KRAs) and any other material matters and/or areas of concern,

  • Monthly submission of financials and forecasts;

  • Other reporting as requested by the line manager.

Relationships

  • Internally the role will be required to liaise closely with other staff of the HP+ project, including the project delivery team, corporate business services team, Process Excellence Hub, technical staff, and other other units within the Americas Regional Business Partnership.

  • Externally the role will liaise with clients, in-country Palladium staff and stakeholders, subcontractors, grantees, and suppliers.

Authority levels

  • The role carries a degree of autonomy with appropriate consultation. The role is required to:

  • Prepare and present information effectively, in a variety of formats, to clients, consultants, subcontractors, and colleagues.

  • Analyze and make sound recommendations to the line manager,
  • Contribute to process improvement through innovative and cost-effective proposals/ideas/suggestions.

Required Qualifications:

Essential knowledge, skills and experience:

  • Works with respect and dignity for all colleagues and contributes to a cooperative team working environment.

  • Excellent written and verbal communication skills, in English.

  • Financial acumen and the ability to interpret and analyze financial reports.

  • Basic understanding of management including organizational skills and attention to detail.

  • Sound problem-solving and decision-making skills.

  • Ability to travel and work in developing countries for weeks at a time if needed.

  • Ability to work both independently and as a part of a team when required.

Preferred knowledge, skills and experience:

  • Experience implementing USAID-funded programs.

Keywords: Palladium Group, Inc., Washington DC , Associate, Project Delivery, Nigeria Integrated Health Program (IHP), Other , Washington, DC

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