Request for Proposal
The United States Institute of Peace
in collaboration with
World Food Programme
Development of Early Warning, Early Response System in Libya's
Release Date: May 17, 2021
RFP Due Date: 11:59 pm EST on June 7, 2021.
Please note: Terms and Conditions will be sent to candidates
selected to move forward.
Refer Questions to:
Submit Proposals to:
Pertinent responses will be made available to all offerors by
e-mail. No inquiries will be accepted after the specified time and
The response must be submitted by time and date listed above to
Proposal Submission Requirements:
Any proposal that does not contain all items listed in the
Submission Requirements section below may be considered
nonresponsive. For more detail including corresponding evaluation
criteria, please see the "Evaluation Criteria and Submission
Requirements" section below.
- Technical proposal (maximum 10 double-spaced pages)
- Cost proposal
- Financial Management Assessment Form (for organizations
- Certification Page
Introduction and Background
USIP is a national, nonpartisan, independent institute, founded
by Congress and dedicated to the proposition that a world without
violent conflict is possible, practical, and essential for U.S. and
global security. In conflict zones abroad, the Institute works with
local partners to prevent, mitigate, and resolve violent conflict.
For more information, please visit http://www.usip.org.
USIP has engaged in southern Libya since 2017 through work with
the UN Development Programme's (UNDP) Stabilisation Facility for
Libya (SFL), the World Food Programme (WFP), and a number of local
partners. Currently, USIP is conducting community-level dialogues
with the goal of increasing social cohesion in post-conflict
settings. In addition, USIP is undertaking research on conflict
dynamics surrounding Libya's southern borders, as well as Fezzan's
criminal justice system, and issues facing Fezzan youth.
WFP resumed operations in Libya in September 2014 and provides a
variety of assistance across all parts of Libya: dry food rations
to food insecure host communities, ready-to-eat food to urban
migrants, date bars to schoolchildren, and livelihoods training and
job matching for unemployed people.
Purpose of the RFP
USIP, in partnership with WFP, is implementing a three-month
pilot phase of a Conflict Stabilization and Monitoring Framework
(CSMF) project to create an early warning, early response (EWER)
system in Libya's southern region, the Fezzan. To this end, USIP
and WFP are seeking proposals for an individual or organization to
lead the development of the EWER system by managing the research
process and producing thorough analysis.
Scope of Work
- The EWER system will be based on the CSMF that USIP implemented
in conflict-affected communities in Iraq. This pilot phase of the
Fezzan CSMF, which will take place in the city of Ubari, will be
comprised of one round of data collection that will measure public
perception of issues that define the conflict landscape, emerging
conflicts, and potential triggers of conflict that are identified
through the CSMF. The aim of the CSMF is to establish a robust
evidence base for peacebuilding in southern Libya using systemic,
longitudinal data. The data provides nuanced insights that can
inform efforts to mitigate violent conflict and sometimes challenge
commonly held assumptions about barriers to peace.
- The contractor will use their experience in research,
international development, conflict analysis, and the Libyan
context to fulfill a key role in the development of the EWER
system. This system will be based on the CSMF data collection tool,
which will collect data from Ubari using a set of no more than 30
indicators tied to five core conflict and stabilization themes:
Governance; Reconciliation and Justice; Social Cohesion and
Livelihoods; Rule of Law; and Safety and Security.
Some example draft indicators in each category are as
- % of people that perceive their local political elites/leaders
to be polarizing communities on the basis of identity
- % of people who believe military power and/or armed groups are
the most effective way to advance political aims
Reconciliation and Justice
- % of respondents who feel reconciliation is necessary
- % of people who feel that reconciliation can be successful in
the current situation in the city
Social Cohesion and Livelihoods
- % of people who feel reconstruction or service provision is
provided not very equally or completely unequally in their
- % of people finding employment outside of the conflict
Rule of Law
- % of people that report a crime or a dispute to the local
police or formal court (first)
- % of people who believe there is an unwillingness of the tribes
to engage with the formal law on conflict-related issues, crimes,
Safety and Security
- % of people who feel they can express their political views
without fear of violence against them
- % of people that perceive other groups are treated the same as
- % of people that believe political violence by security forces
or armed groups is taking place or will take place in the immediate
The contractor's role in the project will be comprised of
approximately 50% research management and approximately 50%
analysis. The responsibilities of each are outlined below.
Research Management (50%)
The contractor will be responsible for:
The contractor will be responsible for:
- Processing and analyzing collected data;
- Delivering a draft report based on the initial findings of the
- Convening a presentation for WFP and USIP shortly after
submitting the draft report. In this presentation the contractor
will present the initial findings of the data, offer preliminary
analysis, and accept input from WFP and USIP on the findings and
- Delivering a final report that finalizes the development of the
EWER system. This report will:
- Incorporate USIP and WFP's input following the
- Give detailed explanations of conflict dynamics and key
triggers of potential conflict;
- Explain the implications of findings on the local, regional,
and national-level politics and security;
- Provide actionable programmatic and policy recommendations. The
recommendations should consider previous and existing international
and local initiatives aiming to address the same issues.
- Provide concrete and specific recommendations for the
implementation of the EWER system should the project advance past
the pilot phase; and
- Visualize important findings, including potential conflict
flashpoints, conflict economy dynamics, and stakeholder
relationships that may be susceptible to conflict.
Estimated Due Date
Final research methodology and set of tools
August 1, 2021
Documentation of IRB approval, if required
August 15, 2021
Draft report based on initial finding
October 15, 2021
Presentation to USIP and WFP on initial findings
October 25, 2021
Final report that incorporates USIP and WFP's feedback and
finalizes the development of the EWER system.
December 1, 2021
Expected Type of Contract: Firm fixed price
To be considered under this RFP, please submit the
A cover letter about the organizational or individual profile.
This letter should also outline individual or organizational
experience in research on conflict dynamics or a related topic and
up to three examples of previous relevant publications. Provide a
point of contact with a telephone number and email address for each
of the described projects. Also, include whether the offeror and/or
essential personnel have received funding from USIP in the past and
if so, include a short description of the project, the name of the
USIP main point of contact, and the grant or contract number, as
Technical/Narrative Proposal (no more than 10 double-spaced
The narrative proposal should include the following
- A research proposal that outlines a prospective methodology
based on the draft indicators provided in Section III. The proposal
should identify potential risks, challenges, and mitigation
measures for research in southern Libya.
- Key Personnel, Staffing, and Specific Expertise: Describe the
key personnel, their role, their level of knowledge, and how their
experience is related and beneficial. Describe the overall staffing
plan for this project.
For each of the key personnel, please provide a CV of no more
than three pages. CVs will not count as part of the insert number
pages of the narrative proposal. Please note that staff may be
non-US citizens and do not require a security clearance. We
strongly encourage proposals including/relying on key personnel
based in Libya.
The cost proposal shall include a detailed budget and a budget
narrative. The budget must be in US dollars and in a spreadsheet
format (e.g., Excel). A budget template is available upon
USIP allows organizations to include up to 12% indirect cost
recovery on total direct costs for contracts.
Financial Management Assessment Form
Organizations must complete the Financial Management Assessment
Complete and sign the Certification Page below and submit with
May 17, 2021
May 24, 2021
Questions concerning RFP and project emailed to
MENArecruitment@usip.org no later than 11:59 pm, Eastern Standard
May 28, 2021
Answers to questions will be made available to all offerors.
June 7, 2021
Proposals are due no later than 11:59 pm, Eastern Standard Time.
Late submissions may not be accepted.
June 17, 2021
Notification to the selected offeror
July 4, 2021
Estimated project commencement date
The USIP Selection Committee with the participation of WFP will
review all proposals received on time using the selection criteria
established in this RFP based on the best value offered to USIP.
The Selection Committee reserves the right to reject any or all
proposals, in whole or in part, to award multiple contracts, and/or
to enter into negotiations with any party, in the best interests of
the Institute. The Institute may cancel this RFP at any time prior
to contract award.
Proposals will be evaluated as follows. For more detail on each
submission requirement, see the Submission Requirements section of
Corresponding Submission Requirement
Skills and qualifications
Detailed technical proposal and CVs
Overall approach and methodology
Detailed technical proposal
Detailed cost proposal
General Instructions and Terms
- Complete proposals must be submitted by email to
MENArecruitment@usip.org by 11:59 pm on June 3, 2021.
- The Institute is not liable for any costs incurred by offerors
prior to issuance of an executed contract with the Institute.
- Submissions must be typed and submitted electronically and must
include all submission requirements outlined in the Submission of
Requirements section of this RFP. No changes or corrections to a
response will be allowed after the deadline.
- All submissions should be in English and US dollars.
- Any questions concerning this RFP should be directed to Abigail
Corey at MENArecruitment@usip.org. Pertinent responses will be made
available to all offerors by email. No inquiries will be accepted
after specified time and date.
- Any proposal not addressing all RPF requirements may be
considered non-responsive. Late proposals may be rejected as
- This RFP is not an offer to enter into an agreement with any
party, but rather a request to receive proposals from offerors
(organizations or persons) interested in providing the services
outlined herein. Such proposals shall be considered and treated by
USIP as offers to enter into a contract.
- USIP shall not be obligated for the payment of any sums
whatsoever to any recipient of this RFP until and unless a written
contract between the parties is executed.
- Unless stated otherwise within this RFP, the selected
Contractor shall be responsible for providing all equipment and/or
supplies required to perform the services.
- The selected Contractor shall not discriminate against any
person in accordance with Federal, state, or local law.
- The submission of any materials to USIP in response to this RFP
will constitute (i) a representation that the Offeror owns or has
unrestricted license to use and license such materials and all
intellectual property expressed therein; and (ii) the grant of a
non-exclusive license to USIP to use such materials and
intellectual property for any purpose, including specifically the
evaluation, negotiation, and documentation of a contract with any
- Offeror will commit to adhering to the attached USIP Terms &
Conditions, else risk removal from consideration. Exceptions to
these terms must be clearly outlined in an annex to the Technical
A. The Offeror certifies that: (1) Prices in the offer have been
arrived at independently without consultation, communication, or
agreement with any other competitor; (2) Prices in the offer have
not been and will not be knowingly disclosed by the offeror,
directly or indirectly, to any other competitor before bid opening
or contract award unless otherwise required by law; and (3) No
attempt has been made or will be made by the offeror to induce any
other competitor to/not to submit an offer for the purpose of
B. Representation. The Offeror certifies that it will not
provide covered telecommunications equipment or services to USIP in
the performance of the contract, subcontract or other contractual
instrument resulting from this solicitation.
After conducting a reasonable inquiry, for purposes of this
representation, the Offeror represents that does not use covered
telecommunications equipment or services, or use any equipment,
system, or service that uses covered telecommunications equipment
As used in this Certification, "covered telecommunications
equipment or services" is fully defined in the Federal Acquisition
Regulation, FAR 52.204-25.
C. If Offeror is not able to certify statement B above, Offeror
must mark below and provide a disclosure with a full description of
the covered telecommunications equipment and/or services and any
factors relevant to determining if such use would be
Offeror is not able to certify representations above and
disclosures are attachment to this certification form.
On Behalf of Offeror:
Name of Organization or Independent Contractor
Signature of Authorized Official
Printed Name of Authorized Official