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Request for Proposal: Development of Early Warning, Early Response System in Libya's Southern Fezzan

Company: United States Institute of Peace
Location: Washington
Posted on: June 12, 2021

Job Description:

Request for Proposal

The United States Institute of Peace

in collaboration with

World Food Programme

Development of Early Warning, Early Response System in Libya's Southern Fezzan

Location: Libya

Release Date: May 17, 2021

RFP Due Date: 11:59 pm EST on June 7, 2021.

Please note: Terms and Conditions will be sent to candidates selected to move forward.

Refer Questions to:

Submit Proposals to:



Pertinent responses will be made available to all offerors by e-mail. No inquiries will be accepted after the specified time and date.

The response must be submitted by time and date listed above to be considered.

Proposal Submission Requirements:

Any proposal that does not contain all items listed in the Submission Requirements section below may be considered nonresponsive. For more detail including corresponding evaluation criteria, please see the "Evaluation Criteria and Submission Requirements" section below.

  • Technical proposal (maximum 10 double-spaced pages)
  • CVs
  • Cost proposal
  • Financial Management Assessment Form (for organizations only)
  • Certification Page

Introduction and Background

USIP is a national, nonpartisan, independent institute, founded by Congress and dedicated to the proposition that a world without violent conflict is possible, practical, and essential for U.S. and global security. In conflict zones abroad, the Institute works with local partners to prevent, mitigate, and resolve violent conflict. For more information, please visit http://www.usip.org.

USIP has engaged in southern Libya since 2017 through work with the UN Development Programme's (UNDP) Stabilisation Facility for Libya (SFL), the World Food Programme (WFP), and a number of local partners. Currently, USIP is conducting community-level dialogues with the goal of increasing social cohesion in post-conflict settings. In addition, USIP is undertaking research on conflict dynamics surrounding Libya's southern borders, as well as Fezzan's criminal justice system, and issues facing Fezzan youth.

WFP resumed operations in Libya in September 2014 and provides a variety of assistance across all parts of Libya: dry food rations to food insecure host communities, ready-to-eat food to urban migrants, date bars to schoolchildren, and livelihoods training and job matching for unemployed people.

Purpose of the RFP

USIP, in partnership with WFP, is implementing a three-month pilot phase of a Conflict Stabilization and Monitoring Framework (CSMF) project to create an early warning, early response (EWER) system in Libya's southern region, the Fezzan. To this end, USIP and WFP are seeking proposals for an individual or organization to lead the development of the EWER system by managing the research process and producing thorough analysis.

Scope of Work


  • The EWER system will be based on the CSMF that USIP implemented in conflict-affected communities in Iraq. This pilot phase of the Fezzan CSMF, which will take place in the city of Ubari, will be comprised of one round of data collection that will measure public perception of issues that define the conflict landscape, emerging conflicts, and potential triggers of conflict that are identified through the CSMF. The aim of the CSMF is to establish a robust evidence base for peacebuilding in southern Libya using systemic, longitudinal data. The data provides nuanced insights that can inform efforts to mitigate violent conflict and sometimes challenge commonly held assumptions about barriers to peace.
  • The contractor will use their experience in research, international development, conflict analysis, and the Libyan context to fulfill a key role in the development of the EWER system. This system will be based on the CSMF data collection tool, which will collect data from Ubari using a set of no more than 30 indicators tied to five core conflict and stabilization themes: Governance; Reconciliation and Justice; Social Cohesion and Livelihoods; Rule of Law; and Safety and Security.

Some example draft indicators in each category are as follows:


  • % of people that perceive their local political elites/leaders to be polarizing communities on the basis of identity
  • % of people who believe military power and/or armed groups are the most effective way to advance political aims

Reconciliation and Justice

  • % of respondents who feel reconciliation is necessary
  • % of people who feel that reconciliation can be successful in the current situation in the city

Social Cohesion and Livelihoods

  • % of people who feel reconstruction or service provision is provided not very equally or completely unequally in their city
  • % of people finding employment outside of the conflict economy

Rule of Law

  • % of people that report a crime or a dispute to the local police or formal court (first)
  • % of people who believe there is an unwillingness of the tribes to engage with the formal law on conflict-related issues, crimes, and reconciliation

Safety and Security

  • % of people who feel they can express their political views without fear of violence against them
  • % of people that perceive other groups are treated the same as them
  • % of people that believe political violence by security forces or armed groups is taking place or will take place in the immediate term


The contractor's role in the project will be comprised of approximately 50% research management and approximately 50% analysis. The responsibilities of each are outlined below.

Research Management (50%)

The contractor will be responsible for:

  • Developing research methodology and tools in consultation with USIP and WFP; including:
  • Contributing to the development and finalization of 30 monitoring indicators based on identified conflict themes,
  • Designing a survey tool based on the finalized indicators, and
  • Developing additional research mechanisms such as focus group discussions and key informant interviews to triangulate data.

  • Obtaining and maintaining institutional review board (IRB) approval, as required, with USIP and WFP's funding and support. Once the data collection tools and the research methodology are finalized, the contractor will work with USIP to complete an IRB application for the planned research. This will include providing information and documents about the study scope, informed consent procedures, data collection procedures, and potential risks and risk mitigation. USIP will manage and fund separately the IRB application process but will rely on the contractor to provide timely inputs and will notify the contractor once the IRB approval is obtained. Primary data collection may only begin once IRB approval is obtained.
  • Overseeing the overall data collection process, including:
  • With USIP's input and approval, selecting and contracting directly with any researchers or research organizations needed in Libya;
  • Training researchers on data collection tools;
  • Supervising the data collection process; and
  • Reviewing collected data to ensure accuracy.

Analysis (50%)

The contractor will be responsible for:

  • Processing and analyzing collected data;
  • Delivering a draft report based on the initial findings of the data;
  • Convening a presentation for WFP and USIP shortly after submitting the draft report. In this presentation the contractor will present the initial findings of the data, offer preliminary analysis, and accept input from WFP and USIP on the findings and analysis;
  • Delivering a final report that finalizes the development of the EWER system. This report will:
  • Incorporate USIP and WFP's input following the presentation;
  • Give detailed explanations of conflict dynamics and key triggers of potential conflict;
  • Explain the implications of findings on the local, regional, and national-level politics and security;
  • Provide actionable programmatic and policy recommendations. The recommendations should consider previous and existing international and local initiatives aiming to address the same issues.
  • Provide concrete and specific recommendations for the implementation of the EWER system should the project advance past the pilot phase; and
  • Visualize important findings, including potential conflict flashpoints, conflict economy dynamics, and stakeholder relationships that may be susceptible to conflict.

Tentative Timeline


Estimated Due Date

Final research methodology and set of tools

August 1, 2021

Documentation of IRB approval, if required

August 15, 2021

Draft report based on initial finding

October 15, 2021

Presentation to USIP and WFP on initial findings

October 25, 2021

Final report that incorporates USIP and WFP's feedback and finalizes the development of the EWER system.

December 1, 2021

Expected Type of Contract: Firm fixed price

Submission Requirements

To be considered under this RFP, please submit the following:

Cover Letter

A cover letter about the organizational or individual profile. This letter should also outline individual or organizational experience in research on conflict dynamics or a related topic and up to three examples of previous relevant publications. Provide a point of contact with a telephone number and email address for each of the described projects. Also, include whether the offeror and/or essential personnel have received funding from USIP in the past and if so, include a short description of the project, the name of the USIP main point of contact, and the grant or contract number, as applicable

Technical/Narrative Proposal (no more than 10 double-spaced pages)

The narrative proposal should include the following sections:

  • A research proposal that outlines a prospective methodology based on the draft indicators provided in Section III. The proposal should identify potential risks, challenges, and mitigation measures for research in southern Libya.
  • Key Personnel, Staffing, and Specific Expertise: Describe the key personnel, their role, their level of knowledge, and how their experience is related and beneficial. Describe the overall staffing plan for this project.

Curriculum Vitae

For each of the key personnel, please provide a CV of no more than three pages. CVs will not count as part of the insert number pages of the narrative proposal. Please note that staff may be non-US citizens and do not require a security clearance. We strongly encourage proposals including/relying on key personnel based in Libya.

Cost Proposal

The cost proposal shall include a detailed budget and a budget narrative. The budget must be in US dollars and in a spreadsheet format (e.g., Excel). A budget template is available upon request.

USIP allows organizations to include up to 12% indirect cost recovery on total direct costs for contracts.

Financial Management Assessment Form

Organizations must complete the Financial Management Assessment Form.

Certification Page

Complete and sign the Certification Page below and submit with the proposal.

Selection Process

Proposed Schedule

May 17, 2021

RFP issued

May 24, 2021

Questions concerning RFP and project emailed to MENArecruitment@usip.org no later than 11:59 pm, Eastern Standard Time.

May 28, 2021

Answers to questions will be made available to all offerors.

June 7, 2021

Proposals are due no later than 11:59 pm, Eastern Standard Time. Late submissions may not be accepted.

June 17, 2021

Notification to the selected offeror

July 4, 2021

Estimated project commencement date

The USIP Selection Committee with the participation of WFP will review all proposals received on time using the selection criteria established in this RFP based on the best value offered to USIP. The Selection Committee reserves the right to reject any or all proposals, in whole or in part, to award multiple contracts, and/or to enter into negotiations with any party, in the best interests of the Institute. The Institute may cancel this RFP at any time prior to contract award.

Selection Criteria

Proposals will be evaluated as follows. For more detail on each submission requirement, see the Submission Requirements section of this RFP.

Evaluation Criteria

Corresponding Submission Requirement


Skills and qualifications

Detailed technical proposal and CVs


Overall approach and methodology

Detailed technical proposal


Total cost

Detailed cost proposal


General Instructions and Terms

  • Complete proposals must be submitted by email to MENArecruitment@usip.org by 11:59 pm on June 3, 2021.
  • The Institute is not liable for any costs incurred by offerors prior to issuance of an executed contract with the Institute.
  • Submissions must be typed and submitted electronically and must include all submission requirements outlined in the Submission of Requirements section of this RFP. No changes or corrections to a response will be allowed after the deadline.
  • All submissions should be in English and US dollars.
  • Any questions concerning this RFP should be directed to Abigail Corey at MENArecruitment@usip.org. Pertinent responses will be made available to all offerors by email. No inquiries will be accepted after specified time and date.
  • Any proposal not addressing all RPF requirements may be considered non-responsive. Late proposals may be rejected as non-responsive.
  • This RFP is not an offer to enter into an agreement with any party, but rather a request to receive proposals from offerors (organizations or persons) interested in providing the services outlined herein. Such proposals shall be considered and treated by USIP as offers to enter into a contract.
  • USIP shall not be obligated for the payment of any sums whatsoever to any recipient of this RFP until and unless a written contract between the parties is executed.
  • Unless stated otherwise within this RFP, the selected Contractor shall be responsible for providing all equipment and/or supplies required to perform the services.
  • The selected Contractor shall not discriminate against any person in accordance with Federal, state, or local law.
  • The submission of any materials to USIP in response to this RFP will constitute (i) a representation that the Offeror owns or has unrestricted license to use and license such materials and all intellectual property expressed therein; and (ii) the grant of a non-exclusive license to USIP to use such materials and intellectual property for any purpose, including specifically the evaluation, negotiation, and documentation of a contract with any party.
  • Offeror will commit to adhering to the attached USIP Terms & Conditions, else risk removal from consideration. Exceptions to these terms must be clearly outlined in an annex to the Technical Proposal.

Certification Page

A. The Offeror certifies that: (1) Prices in the offer have been arrived at independently without consultation, communication, or agreement with any other competitor; (2) Prices in the offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other competitor before bid opening or contract award unless otherwise required by law; and (3) No attempt has been made or will be made by the offeror to induce any other competitor to/not to submit an offer for the purpose of restricting competition.

B. Representation. The Offeror certifies that it will not provide covered telecommunications equipment or services to USIP in the performance of the contract, subcontract or other contractual instrument resulting from this solicitation.

After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services.

As used in this Certification, "covered telecommunications equipment or services" is fully defined in the Federal Acquisition Regulation, FAR 52.204-25.

C. If Offeror is not able to certify statement B above, Offeror must mark below and provide a disclosure with a full description of the covered telecommunications equipment and/or services and any factors relevant to determining if such use would be permissible.

Offeror is not able to certify representations above and disclosures are attachment to this certification form.

On Behalf of Offeror:

Name of Organization or Independent Contractor

Signature of Authorized Official

Printed Name of Authorized Official



Keywords: United States Institute of Peace, Washington DC , Request for Proposal: Development of Early Warning, Early Response System in Libya's Southern Fezzan, Other , Washington, DC

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