Development Coordinator (Job ID: 2020-2391)
Company: Brookings Institution
Posted on: April 10, 2021
Jobs and Internships - Brookings Institution - Development
Coordinator (Job ID: 2020-2391) in Washington, Washington, DC -
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Log back in! Development Coordinator (Job ID: 2020-2391) Posted
Date 7 months ago (8/14/2020 8:54 PM) Program Development Job
Function Development Job ID 2020-2391 Salary Commensurate with
experience Overview Join one of the most influential, most quoted
and most trusted think tanks ! The Brookings Institution is a
nonprofit public policy organization based in Washington, DC. Our
mission is to conduct in-depth research that leads to new ideas for
solving problems facing society at the local, national and global
level. We bring together leading experts in government and academia
from all over the world, rooted in open-minded inquiry and
representing diverse points of view, who provide the highest
quality research, policy recommendations, and analysis. Research
topics cover a full range of public policy issues in economics,
foreign policy, development, governance and metropolitan policy.
With fair and transparent business practices, clear communication,
mutual respect, and a collaborative atmosphere that offers both
professional and personal development opportunities, Brookings
offers an inclusive and welcoming workplace that values the efforts
of all contributors. The Office of Development manages the
Trustees, institutional partnerships, leadership giving, the
International Advisory Council, the Brookings Council, the
Brookings Society, and overall fundraising strategies for the
Executive Office and Institution at large . Please note:
This--position is based in Brookings' Washington, DC office.-- The
person hired for this position must be willing to move or currently
reside in Washington DC, Maryland, or Northern Virginia.-- In
response to COVID-19, Brookings staff are-- temporarily
teleworking. Responsibilities Ready to contribute to Brookings
success? The Development Coordinator provides key support to the
Central Development frontline team in meeting Brookings's
fundraising goals. The Development Coordinator helps to organize
corporate and individual unrestricted and select multi-program
solicitations within the Central Development portfolio, assists
with stewardship activities, producing fundraising and stewardship
materials, and is responsible for data entry and information
tracking. The Development Coordinator will also work with several
counterparts in similar positions throughout Development and other
Programs. Gift Coordination and Data Entry (40%)
- In partnership with the Central Development fundraising team,
creates, tracks, updates, and coordinates gift solicitation
production for donor renewals, which includes drafting and updating
appeal letters. Works with the Director of Development
Communications to finalize proposal and solicitation language.
- Produces and distributes solicitation appeals and
enclosures/attachments, paying close attention to accuracy,
quality, and timing.
- Sends follow-up correspondence, pledge reminders, and invoices
- Documents all appeal letter mailings in database and appends
electronic attachment of each proposal to donor/prospect
- Verifies solicitation contacts' names, titles, addresses, and
phone numbers and updates information in database.
- Tracks donor/prospect meetings in the database and updates
records, along with other relevant correspondence or actions.
- Maintains and reviews donor files in Raiser's Edge database
regularly; records and checks recent correspondence or meetings to
assess constituents' interests and nature of relationship with the
Institution; tracks and records fundraiser activity and
- Maintains Brookings Council, Society, and Associates rosters
and attributes for all correspondence. Donor Stewardship and Events
- Assists in planning and executing donor and prospect meetings,
including managing logistics, collecting relevant materials,
coordinating with program staff, and assisting in event follow-up
with the donor or prospect.
- Coordinates itineraries, travel plans, and logistics with
appropriate colleagues for offsite donor and prospect meetings to
be attended by the President, Vice Presidents, and/or scholars
during their domestic and international travel coinciding with
Council and Society events. .
- Work with the Donor Engagement team to maintain event
invitation lists, creates event packets, and contributes to the
briefing memos and donor profiles for Brookings Council lunches and
- In collaboration with Donor Engagement team executes
semi-annual book, annual report mailings.
- Through general reading, research, and attendance at events,
keeps up to date with Brookings research programs and donor
interests. Notifies Relationship Manager of donors with particular
interests and informs them about Brookings events and activities,
- Answers donor inquiries, as appropriate.
- Staffs Brookings events, as needed. Administrative Support
- Proactively manages and maintains the calendar and contacts of
the Director of Development: arranges internal and external
appointments and anticipates the Director of Development's needs
for information and materials. Ensures that Director of Development
sees and reads all necessary materials to prepare for
- Schedules and coordinates travel arrangements for fundraising
team, including developing itineraries, transportation, lodging and
assembling travel packets. Prepares travel expense forms and
- Prepares meeting agendas, documents, and other necessary
- Supports Director of Development and fundraising team by
applying knowledge to match donor interests with Brookings's
- Assists with Board of Trustees and International Advisory
Council events, as needed. Qualifications Ready to make an impact?
In this role, you will support Brookings values of collegiality,
respect, inclusion, diversity and community, and bring the
following qualifications: Education/Experience Requirements:
Bachelors' degree required. Minimum of two years of professional
experience required. Experience in public sector office (e.g.,
government, non-profit, or policy/political organizations),
staffing events/conferences, and/or providing customer service.
Experience planning donor meetings and writing solicitation letters
preferred. Must be authorized to work for any employer in the U.S.
Knowledge/Skills Requirements: Interest in public policy preferred.
Excellent interpersonal, organizational, administrative, and
communication skills required. Must be attentive to detail,
discreet, and dependable. Must be able to exercise good judgment,
take initiative, function independently and work in close
cooperation with others. Must be able to coordinate a variety of
tasks simultaneously in a fast-paced environment, meet deadlines
and consistently follow up on details. Must demonstrate
professional demeanor and attire, and communicate in a clear and
polite manner in person and on the phone. Familiarity with
fundraising and fundraising software, particularly Raiser's Edge,
strongly preferred. Knowledge of Microsoft Office and the capacity
to learn other types of software, including Raiser's Edge and
InDesign. Must have excellent database and spreadsheet skills,
including the ability to enter and manipulate data. Excellent
communication skills including grammar, spelling, proofreading, and
editing skills. Additional Information: What can we offer you?
Brookings provides a generous benefit package that is comprehensive
and includes both traditional benefits and unique offerings.
Brookings requires that all applicants submit a cover letter and
resume. Please attach your cover letter and resume as one document
when you apply. Please note : if you have applied to more than one
Brookings job opening you should add a position-specific cover
letter as a separate attachment. Successful completion of a
background investigation is required for employment at Brookings.
Brookings is an equal-opportunity employer that is committed to
promoting a diverse and inclusive workplace. We welcome
applications from all qualified individuals regardless of race,
color, national origin, gender, sexual orientation, age, religion,
physical or mental disability, marital status, veteran status, or
other factors protected by law. Options Apply for this job online
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Keywords: Brookings Institution, Washington DC , Development Coordinator (Job ID: 2020-2391), Other , Washington, DC
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