Residency Coordinator - Dermatology

Company: GWU Medical Faculty Associates
Location: Washington
Posted on: January 14, 2021

Job Description:

Position Summary : To provide administrative and clerical support for the Dermatology Residency Program and the Dermatology Chairman.Essential Duties and Responsibilities : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.- Maintains all files for applicants to residency programs, notifies applicants of incomplete files, and arranges resident applicant interviews with Chairman, and processes paperwork necessary for new resident documentation.- Works with the GME office to complete necessary forms, surveys, data collection, and inquiries regarding the residency program.- Completes and returns Match list at direction of Chairman.- Maintains resident leave records, resident manual, resident correspondence, and resident personnel files.- Processes paperwork for resident yearly promotions, payment of fees for resident Board examinations, CME reimbursement, and books/periodical reimbursements within guidelines of resident budget and funding.- Serves as point of contact for Hospitals' Medical Staff Offices for hospital privileges and licenses.- Facilitate faculty recruitment.- Make travel arrangements for Chairman, applicants for faculty positions, and guest speakers.- Maintain calendar for Chairman.- Schedule meetings for Chairman including faculty meetings with all full-time and clinical faculty.- Assists in GME and SOM budget preparation.- Arrange printing services, authorize repair and maintenance for machines and equipment, and to procure office machines, supplies, equipment, telephone service, and office space.- Distributes resident evaluation forms to all full-time and volunteer faculty.- Takes meeting minutes and types minutes with distribution to appropriate participants.- Arranges for printing services, authorizes repair and maintenance for machines and equipment and to procure office machines, supplies, telephone equipment, etc.- Oversees office facility for upkeep and repair, i.e. ceiling tiles, floor, and wall repairs.- Serves as backup for the Executive Coordinator.- Orders office supplies.- Support Chairman by typing correspondence, completion of surveys, forms, data requests, re-appointments and renewals of hospital privileges, and typing residency program correspondence.- Maintain administrative files, including faculty, staff, and resident personnel files.Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education: A Bachelor's degree or an equivalent combination of training and experience is necessary. Experience: Three to five years of progressively responsible secretarial and administrative office management experience.

Keywords: GWU Medical Faculty Associates, Washington DC , Residency Coordinator - Dermatology, Other , Washington, DC