INL/WHP Program Assistant

Company: Ian Evan & Alexander Corporation
Location: Washington
Posted on: March 29, 2020

Job Description:

INL/WHP Program Assistant * Job Tracking ID: - * Job Location: Washington, DC * Job Level: Any * Level of Education: Any * Job Type: Full-Time/Regular * Date Updated: December 11, 2019 * Years of Experience: Not Applicable * Starting Date: ASAP facebook LinkedIn Twitter Email Job Description: IEA Corp., an EverWatch company is in search of a INL/WHP Program Assistant to support the Department of State in Washington, DC. A secret clearance is preferred, but the candidate may begin with an interim secret. POSITION DESCRIPTION The Program Assistant provides programmatic, contractual, logistical, monitoring and evaluation, and administrative support to the INL/WHP team on which they are assigned. In particular, the Program Assistant will coordinate, prepare, assemble, and track program management documentation for contracts, grants, cooperative agreements, inter-agency agreements, and agreements with international organizations. The Program Assistant will also help with documentation for Letters of Agreements and Diplomatic Notes to obligate funding. These documents serve as the backbone of implementation of over $500 million/year of foreign assistance programs in the hemisphere. The Program Assistant will organize and attend meetings, and provide other general administrative and programmatic support to assist assigned team members and other elements within INL/WHP. This is an entry-level, administrative position. DUTIES AND RESPONSIBILITIES * Provide administrative and programmatic support to the team on which they are assigned, including but not limited to assembling briefing books, drafting reports and updates, scheduling and managing meetings. * Assist with logistical and administrative tasks, including VIP travel to the United States and countries in the Western Hemisphere. * Coordinate, prepare, assemble, and track program management documentation for contracts, grants, cooperative agreements, inter-agency agreements, and agreements with international organizations as well as documentation for Letters of Agreements and Diplomatic Notes to obligate funding. * Support the program officers, contracting officer representatives, grants officers representatives, and agreement officer representatives to compete Statements of Work (SOWs), Requests for Proposals (RFPs) or Notices of Funding Opportunities (NOFOs), and program work plans in the development phase of programs. * Assist in the facilitation process for the team s implementation of programs through award, official clearance, and program execution, which includes shepherding project documents through INL s internal clearance processes. * Assist in the team s Monitoring and Evaluation implementation, including reviewing, collecting, and organizing data. This includes tracking, filing, and analyzing quarterly reports from implementers. Assist INL/WHP in tracking program execution within contracts, grants, IAAs, and other sources, to include clear deliverables and reporting requirements to be provided by implementers. * Support the team members in coordinating human resources/staffing requirements, including by scheduling interviews, shepherding hiring paperwork, scheduling pre-deployment training and consultations, and assisting in the preparation of new contract staff and Foreign Service Officers for field deployment. * Assist in the preparation of background materials and reports used by INL, and assist in the preparation of reports, speeches, briefings, and testimony on INL/WHP issues. * Maintain and update INL/WHP programmatic data, statistics, and factsheets. Assist INL/WHP in developing and implementing a process to aggregate and report visually on collected program data. This includes creating infographics, charts, and other visual aids to convey INL programming, budgets, and results. * Track INL-WHP-related news, and monitor and disseminate relevant diplomatic cables to the designated team. * Ensure all GOR, COR, and AOR files are up-to-date for team. * Attend all INL/WHP and team meetings and conference calls. Experience and Skills: MINIMUM QUALIFICATIONS * U.S. Citizenship * A Bachelor s degree from an accredited institution; * Zero to two years experience in relevant field; * Demonstrated ability to work on projects and issues within overall policy guidelines; * Demonstrated skilled in oral and written communication, sufficient to draft action and info memos, congressional testimony, press guidance and congressional and general correspondence; * Knowledge of international narcotics and law enforcement issues. PREFERRED QUALIFICATIONS * One additional year of experience in a relevant field, for a total of three years experience * Demonstrated superior interpersonal skills and proven ability to work well with others * Demonstrated interest in international affairs, the Western Hemisphere, public policy, or international development. * Demonstrated superior attention to detail and experience meeting tight deadlines in a fast-paced, office environment. * Demonstrated proficiency with basic office computer programs. * Demonstrated professional or academic experience in international affairs, the Western Hemisphere, public policy, or international development. * Demonstrated experience working with Microsoft Office suite, especially Project, Publisher, and Excel. * Demonstrated experience working with data analysis, data visualization, business intelligence, and other software programs dedicated to analyzing and presenting data, such as Tableau. Ian, Evan & Alexander Corporation (IEA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: Ian Evan & Alexander Corporation, Washington DC , INL/WHP Program Assistant, Other , Washington, DC