Posted on: February 16, 2020
What We're Looking ForThe time is right to join HNTB! We are
seeking an Executive Assistant who can work under limited
supervision and provides administrative support to a Corporate
President. This person uses judgment and discretion to perform
duties which often includes handling confidential information.
Administrative functions may include managing calendars,
coordinating meetings, making travel arrangements, handling
correspondence, compiling data and preparing reports. Utilizes
Outlook, Word, Excel, PowerPoint and various HNTB software
applications to perform tasks.Preferred Qualifications and
- Ability to maintain confidentiality.
- Planning, time management, and organizational skills.
- Ability to balance multiple tasks and changing priorities.
- Attention to detail.
- Demonstrated ability to compose, edit, and proof read written
documents (routine letters, business correspondence and reports of
varying complexity).What You'll NeedEssential Responsibilities:
- Manages complex calendar(s), and schedules appointments,
meetings and travel. Assists with meeting space selection, site
selection, lodging, audio visual equipment, group transportation,
invitations, food/beverage selections, room set-up, and preparation
and coordination of all meeting materials. Coordinates and arranges
the logistics and details of travel and accommodations, and
prepares travel itineraries.
- Screens incoming calls, emails, letters and visitors. Answers
routine questions and provides information on behalf of the
executive. Sorts and distributes incoming mail and prepares
outgoing mail. Independently composes and types correspondence for
executive review. Routes or answers routine correspondence not
requiring managers attention.
- Furnishes, obtains, and interprets technical and confidential
information from other executives or outside representatives.
Communicates and coordinates executives requirements and
instructions with individuals at various organizational levels and
ensures follow-up action.
- Prepares moderately complex reports, gathering and summarizing
data utilizing firm applications (e.g., Data Query, Budget system)
and various Microsoft Office software (e.g., Word, Excel,
PowerPoint, Access, Visio).
- Organizes and maintains office files (electronic and hardcopy)
and records in accordance with internal retention policy and
procedures. Follows up on pending matters as needed.
- Prepares and submits expense reports on behalf of the
executive, maintaining or securing supporting documentation and
ensuring accurate coding expense items.
- Performs other duties as assigned.Minimum Qualifications:
- High School Diploma/GED or equivalent
- 6 years related administrative experienceAbout UsFor more than
a century, HNTB has helped deliver infrastructure solutions that
best meet the unique needs of our clients. With client
relationships spanning decades, we understand infrastructure life
cycles and have the perspective to solve technical challenges with
clarity and imagination. We are far more than a design firm. We see
and help address far-reaching issues of financing, legislation,
design, construction, community outreach and ongoing operations. As
employee-owners committed to the highest levels of performance, we
enable clients to achieve their goals and inspiring visions.Just
like we are committed to delivering for our clients, HNTB is also
committed to delivering for you by offering benefits to protect the
health of you and your family, help you balance family and career,
and build your savings for retirement. Learn more at
https://www.myhntbtotalrewards.com/en/public/HNTB Corporation is an
Affirmative Action and Equal Opportunity Employer,
Minority/Female/Disabled/Veteran.The HNTB Companies are an equal
opportunity employer and does not discriminate on the basis of
race, color, religion, creed, sex, national origin, age,
disability, pregnancy status, sexual orientation, gender identity,
veteran status, marital status, genetic information, citizenship
status, or other status protected by law. In compliance with the
Immigration Reform and Control Act of 1986, we will hire only U.S.
citizens and aliens lawfully authorized to work in the United
States (if the position is or will be one which is subject to U.S.
law). We will provide reasonable accommodation for qualified
individual with a disability where appropriate.Work
AuthorizationApplicants for U.S. based positions with HNTB
Corporation must be legally authorized to work in the United
States. Verification of employment eligibility will be required at
the time of hire. Visa sponsorship is typically not available for
entry level positions.
Keywords: HNTB, Washington DC , Executive Assistant, Other , Washington, DC
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