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Executive Assistant

Company: General Electric
Location: Washington
Posted on: February 16, 2020

Job Description:

Role Summary:The Executive Assistant will be responsible for defined work or projects with moderate complexity. In this role you will provide high-level, confidential administrative support to the GE Aviation Government Affairs and Policy team at GE's Washington, D.C. office.Essential Responsibilities:The Executive Assistant will be responsible for professional maturity, diplomacy, and discretion. In this role you will follow a work plan, meet day-to-day short-term objectives, and resolve issues through immediate action or short-term planning.In addition, as the Executive Assistant, you will:

  • Provide overall office management and administrative duties such as:
  • phone coverage
  • call screening
  • memos
  • and letters to the executive suite (CEO, CFO, HR, and Legal) and other Business Management
  • Be responsible for day-to-day responsibilities, including; floating between positions and assignments, as directed
  • Serve as backup to Executive Assistants in other departments
  • Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel
  • Proactively coordinate calendars, which is comprised of a heavy meeting schedule and extensive travel
  • Make complex travel arrangements and coordinates itineraries
  • Plan, schedule, and arrange business meetings and travel itineraries
  • Maintain passport and visa requirements
  • Prepare and reconcile expense and T&L accounts
  • Direct business contacts to appropriate managers
  • Prepare presentations, reports, spreadsheets, meeting minutes, and other business information
  • Assist in managing expense accounts and budgets
  • Provide discrete and confidential coordination of sensitive company information
  • Use discretion in interfacing with all levels of individuals, both internally and externally
  • Anticipate needs and accomplishes responsibilities without direction
  • Prepare, evaluate, and edit incoming and outgoing communications for the executive suite
  • Manage multiple projects from various sources (Including; other Executive Assistants) and prioritize / initiate follow up to ensure timely achievement of commitmentsQualifications/Requirements:
    • Bachelors Degree from an accredited college or university (Or a High School Diploma / GED with a minimum of 4 years of experience in an Executive or Administrative Assistant position)Eligibility Requirements:
      • Ability and Willingness to work a schedule based on the demands of the executive suite
      • Which will include:
      • early mornings
      • late evenings
      • and some weekendsDesired Characteristics:
        • Ability to work as a supportive, collaborative, team player, while having an effective working relationships with peers and others
        • High customer service orientation experience, in a customer service environment with customer contacts, at all levels
        • Strong organizational skills and exceptional attention to detail and accuracy
        • Ability to prioritize and anticipate needs
        • Ability to maintain confidentiality of highly sensitive information
        • Ability to deal with ambiguity and handle stressful and difficult situations with composure
        • Knowledge of GE policies / procedures
        • Ability to balance workload under short deadlines and changing priorities in a fast paced environment
        • Internet proficiency and knowledge of web-based applications
        • Strong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, andExcel)
          • Strong oral and written communication skills
          • Strong interpersonal and leadership skillsAbout Us:At GE Aviation, we are imagination at work. Whether weremanufacturing components for our GEnx engines or driving innovation in fuel and noise reduction, the GE Aviationteams are dedicated to turning imaginative ideas into advances in aviation that tackle some of the worlds toughestproblems. Join us and youll find yourself in a dynamic environment where our ongoing, substantial investment inresearch and development keeps us moving forward and looking ahead. At GE, developing people is embedded in ourculture and integral to our growth. Here youll work collaboratively and across functions with the highest calibertalent, utilizing ground breaking technology and processes. Whether its the next generation of ecomaginationproducts or the future of aircraft engines, weve got the state-of-the-art resources to make those innovations a reality.If youre passionate about aviation and looking for a career rich with challenges and unlimited opportunities forgrowth and advancement, then join GE in reengineering the sky through aviation innovations that will impact theglobe for generations to come.GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status or any other characteristics protected by law.Additional Eligibility Qualifications:GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).Additional Locations:United States;District of Columbia;Washington;

Keywords: General Electric, Washington DC , Executive Assistant, Other , Washington, DC

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