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Legal Practice Assistant

Company: Perkins Coie LLP
Location: Washington
Posted on: December 5, 2019

Job Description:

Legal Practice Assistant Commercial Litigation Job #S******** - Washington, D.C. Perkins Coie LLP has an immediate opening for a Legal Practice Assistant support the Commercial Litigation department. In this role, you will be primarily responsible for providing routine administrative support to designated attorneys, paralegals, other Legal Practice Assistants within the Firm. The ideal candidate will be passionate about serving the Firm in an administrative role to create an efficient, effective, and organized atmosphere in support of legal staff within the Firm. Essential Functions: - Proactively maintain overview of timekeepers' workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion. - Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy. - Maintain timekeepers' calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment. - Receive and take accurate telephone messages - Process and route incoming mail, faxes, and electronic communications upon receipt and prepare outgoing mail for prompt delivery, arranging for messenger services as needed to meet deadlines. - Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements. - Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firm ability to represent requesting party. - Prepare new client/matter intake forms and engagement letter. - Prepare accounting documents as required, including check requests, expense and travel reimbursement requests. - Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients as well as coordinating travel arrangements. - Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately. Maintain file organization and updated indices. Preferred Skills: Ability to accurately type 65 wpm, communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groups. Strong command of the English language including excellent spelling, grammar, punctuation, form and style. Good knowledge of personal computer and system utilities or other comparable document production software. Good organizational skills for prioritizing workload. Ability to compose correspondence. Basic knowledge of library operations and records storage procedures for retrieving materials and files for case work. Basic knowledge of records management. Familiarity with state and federal court and administrative agency rules, procedures, and deadlines. Basic understanding of legal terminology and procedures pertinent to the area of assignment. Education: Requires a high school diploma or equivalent. Previous law firm experience of three or more years or equivalent preferred.

Keywords: Perkins Coie LLP, Washington DC , Legal Practice Assistant, Legal , Washington, DC

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