Human Resources Specialist
Company: The Public Defender Service for the District of Co
Posted on: September 20, 2023
Location: 633 Indiana Avenue NW Washington, DC 20004 About The
JobPDS Overview: PDS Overview: The Public Defender Service for the
District of Columbia (PDS) is a federally funded, independent
organization governed by an eleven-member Board of Trustees. PDS
provides legal representation to individuals facing a loss of
freedom in the local criminal, delinquency, and mental health
systems in the District of Columbia. PDS's approximately 278
employees, most of whom work at the main office at 633 Indiana
Avenue, N.W., Washington, D.C. PDS's staff consists of
approximately 100 attorneys and approximately 135 social workers,
investigators, administrative, and technical staff. District of
Columbia residency is not a requirement for employment. PDS is
funded by federal appropriations, and all employees are entitled to
participate in federal health and life insurance plans, federal
retirement plans, and the Thrift Savings Plan. Transferring
employees will receive recognition of creditable federal service
for leave accrual and retirement purposes. Employment at the Public
Defender Service is at-will and is considered excepted service.
Division Overview: Division Description: To support PDS's holistic
approach to public defense, the Office of Human Resources provides
services throughout PDS in terms of talent acquisition, position
classification, compensation and benefits administration, employee
relations, organizational and employee development, payroll, HR
information management, and regulatory compliance--- all for the
purpose of inspiring excellence in people so the organization is
successful in its mission. As a strategic partner with PDS's
leadership, the Office of Human Resources develops and delivers
innovative human resource programs and services designed to support
the mission of PDS. Our efforts are focused on the organization's
most valuable asset, its employees. We succeed by earning the
satisfaction of our employees, the respect and trust of those who
govern us, support us and collaborate with us. Please note that
this position has been altered to (mostly) telework status. Major
Duties: The incumbent assists the Director of Human Resources in
performing the day-
to-day responsibilities associated with human resources operations.
Duties of the position
include, but are not limited to:
1.Utilizes an onboarding and/or automated web-based application
systems (e.g. CareerBuilder, Workforce Transformation Tracking
System/Entry on Duty System (WTTS), Federal Personnel and Payroll
System (FPPS), Oracle Business Enterprise Edition (OBIEE), etc.) to
post vacancy announcements, perform qualifications review, rank
applicants, develop selection criteria, process personnel actions,
assure appropriate documents and forms are completed prior to
entrance on duty and to produce and maintain other HR data,
records, and reports.
2. Assists managers and employees with information and
interpretation of PDS's benefits administration, compensation, wage
administration, staffing, verification of employment, position
management procedures, practices, policies and guidelines;
3. Serves as an organization resource on issues involving the PDS
pay system. Consults with managers and supervisors on a wide range
of compensation issues including current and previous pay setting
practices. Interprets and applies pay rules and regulations.
Resolves or recommends resolution to pay setting discrepancies.
4. Counsels management officials, employees, and beneficiaries on
federal program coverage, options, variance in coverage, advantages
and disadvantages of various options. Interprets and explains
federal retirement and insurance laws and regulations.
5. Provides individual retirement counseling and performs
calculations. Provides information on federal retirement options,
eligibility requirements, health and life insurance implications,
the impact of prior government or military service, divorce and
remarriage, the role of Social Security, and the implications of
retirement savings plans.
6. As necessary, assists supervisors and employees from assigned
organizations with the provisions of the workers' compensation
7. Counsels management officials, and employees on payroll matters
to include, but not limited to resolution of timekeeping
discrepancies involving the corrections of timesheets, providing
general and specific guidance for timekeeping and the usage of the
QuickTime payroll system.
8. Performing leave audits for staff to be used for maternity leave
usage projections, leave without pay and leave of absences and to
resolve related QuickTime Time and Attendance and/or Payroll
9. Identifies and tracks anticipated personnel actions, such as
promotions, within-grade increases, actions with not-to-exceed
dates, etc. Prompts required supervisory approvals and requests or
initiates personnel actions to ensure timely processing for
appropriate effective dates.
10. Requests or initiates personnel actions documenting
appointments of new employees in assigned organizations and ensures
each is properly recorded.
11. Receives and researches questions from supervisors and
employees concerning aspects of human resources programs and
12. Reconciles employee records based on periodic reviews or
findings from external audits. Reviews actions affecting employee
status, particularly pay, to identify discrepancies. Highlights
errors found and recommends or initiates corrective action.
13. Utilizes and assists in the administration of the
organization's electronic Official Personnel Folder (e-OPF)
14. Recommends input for PDS human resources policies and operating
procedures. Conducts research. Drafts human resources polices and
operating procedures at the direction of the Director of Human
15. Assists the Director of Human Resources in handling employee
relations cases. Provides management and supervisor consultation
and operational guidance on issues related to employee
16. Assists with administering the PDS position classification
program. Works with and advises management officials on
establishing new positions and on revising existing positions. As
necessary, conducts desk audits. Evaluates positions against
established standards and guides to determine the appropriate
classification for each position reviewed. Provides information,
advice, and assistance to managers and supervisors on all aspects
of the position classification system.
17. Acts as a strategic partner to apply analytical, qualitative,
or quantitative techniques in order to recommend creative,
innovative and integrated solutions to resolve complex human
capital matters. Conducts data analysis and reporting
18. Performs comprehensive data analysis to include, but not
limited to workforce planning, leave projections, and trend
19. Otherduties as assigned.
For the AD-12 (GS-12) or AD-13 (GS-13): You must demonstrate in
your resume that you have at least one (1) year of specialized
experience equivalent to at least the GS-11 or GS-12 level in the
Federal service or equivalent administering counseling, guidance,
and execution of complex matters outlined in this announcement. See
Major Duties and Responsibilities for examples of qualifying
experience required for this position.
Preferred Qualifications: Highly Desirable Qualifications:
Additionally, the following knowledge, skills, and abilities and/or
experiences are deemed highly desirable and strongly preferred:
-Comprehensive knowledge of and skill in applying a wide range of
human resources concepts, principles, laws, regulations, and
practices to include staffing, and talent acquisition.
-Comprehensive knowledge of and skill in applying federal laws,
regulations, and practices governing federal benefits to include:
retirement, health and life insurance, and other benefits
entitlements; federal position classification; federal position
management; federal personnel action processing; federal pay
setting & compensation matters; and federal records keeping.
-Comprehensive knowledge of and skill in on-boarding and
-Demonstrated ability to provide advice and counsel concerning all
aspects of assigned human resources programs and operations
including employee relations counseling, performance management,
disciplinary actions, EEO workplace issues, etc. to executives,
managers, and employees.
-Demonstrated ability to utilize the Federal Personnel and Payroll
System (FPPS), the Workforce Transformation Tracking System/Entry
on Duty System (WTTS); the QuickTime payroll system; and/or Oracle
Business Intelligence Enterprise Edition (OBIEE).
-Demonstrated ability to develop professional working relationships
with individuals and organizations throughout the agency and with
other relevant organizations.
-Demonstrated ability to communicate successfully verbally and in
- Strong business acumen;
Application Evaluation: Your application package includes your
r--sum-- and required supporting documents. Please ensure your
r--sum-- includes detailed information to support your
qualifications for this position; failure to provide sufficient
evidence in your r--sum-- may result in a rejection of your
application package.Rating: Your application package will be
evaluated in the following areas: Technical, Analytical, and
Communication. Your application package will be rated and ranked
among others, based on your experience, education, training,
performance appraisal, and awards relevant to the duties of this
position. Your rating can be lowered if your application package is
not supported by the supporting documents.
Referral: If you are among the top qualified candidates, your
application package will be referred to a hiring manager for
consideration, at which time you may be invited to participate in a
selection interview. Non-local candidates may be interviewed
initially via Skype or other electronic means.
Interview Structure: Those who are selected for interviews will be
required to interview in person.
Number of vacancies: 01 Pay Series: $94,199 - $ $145,617
Compensation: $94,199 - $ $145,617Promotion Potential: PDS-13
If hired at PDS Grade 12, a candidate may be promoted without
further competition upon completion of one year of exemplary
performance, subject to approval of the PDS Director.
PDS is funded by federal appropriations, and employees are entitled
to participate in federal
benefits plans, federal retirement systems, and the workers
compensation program. Transferring federal
employees will receive recognition of creditable federal service
for leave accrual and retirement (if applicable)
purposes. Benefits include:
Federal Employees Retirement Systems (retirement annuity)
Thrift Savings Plan (similar to a 401K program)
Federal Employees Health Benefits (health insurance)
Federal Employees Group Life Insurance (life insurance)
Federal Employees Dental and Vision Insurance Program
Flexible Spending Accounts (for health care and dependent care)
Long Term Care
Employee Assistance Program
Federal Occupational Health (access to health clinic and
Who May Apply: Open to US Citizens or persons authorized to work in
the United States How to Apply: You must provide a complete
application package which includes: (1) a cover letter and resume;
(2) official college transcripts (if available); otherwise, (3) a
copy of your most recent SF 50 Notice of Personnel Action (if
available) with personally identifiable information redacted; (4)
current performance appraisal, if available, and (5) a list of
three references that include name, address, telephone number, and
a statement of how each reference is able to evaluate your skills
to Lead HR Specialist Miatta Johnson, Office of Human Resources,
Public Defender Service for the District of Columbia, Job
Announcement PDS#2023-40, 633 Indiana Avenue, NW, Washington, DC
20004 as MS Word or PDF document attachments to the following email
address: PDSHRMailbox@pdsdc.org.The vacancy announcement # and
title of the vacancy MUST APPEAR on the subject line of the email.
Applicants with private sector HR experience and Federal HR
experience are strongly encouraged to apply.
All application materials become property of PDS and will not be
returned. For questions or concerns regarding this vacancy
announcement or hiring process, please contact Lead HR Specialist
Miatta Johnson at (202) 824-2843 or via the email address listed
Disclaimer The Public Defender Service for the District of Columbia
(PDS) is a federally funded, independent organization; governed by
an eleven-member Board of Trustees, PDS provides legal
representation to individuals facing a loss of freedom in the local
criminal,delinquency, and mental health systems in the District of
Columbia. PDS's approximately 235 attorneys, social workers,
investigative specialists, administrative, and technical staff
collaborate with each other to advance the PDS mission. PDS'smain
office is located at 633 Indiana Avenue, N.W., Washington, D.C.
District of Columbia residency is not a requirement for employment.
PDS is funded by federal appropriations, and all employees are
entitled to participate in the federal health andlife insurance
plans, the federal retirement plans (FERS, FERS-RAE, FERS-FRAE,
CSRS, CSRS-Offset), and the Thrift Savings Plan. Transferring
employees will receive recognition of creditable federal service
for leave accrual and retirement purposes.Employment at PDS is
neither federal nor District of Columbia government employment, and
all employees are at-will.PDS is an Equal Opportunity Employer and
Keywords: The Public Defender Service for the District of Co, Washington DC , Human Resources Specialist, Human Resources , Washington, DC
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