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Director, Payroll

Company: Inova Medical Group
Location: Fairfax
Posted on: March 20, 2023

Job Description:

The Director, Payroll is responsible for all aspects of the Payroll operation, including projects, performance to benchmarks, interface management, and all sub-processes. The Director, Payroll is the face of the Payroll Department for Inova. High level communication skills, presence, and engagement are critical. This role establishes strategic and collaborative methods while maintaining a strong financial control environment as well as establishing and maintaining Inova's Payroll policies and procedures. The Director, Payroll will provide leadership and guidance to the payroll team, while building strong relationships with process and functional leaders across the organization. This role will demonstrate a high degree of customer orientation to meet the needs of internal customers and business partners. This role is responsible for the overall quality of service delivery from the Payroll Department to the organization and acts as an escalation point to resolve operational concerns or issues in a timely manner. Job Responsibilities -

  • Oversees the timeliness and accuracy of all payroll processing and related payments.
  • Provides direct and indirect supervision to exempt and non-exempt staff, responsible for hiring/firing, performance evaluations, disciplinary action, approve time off.
  • Develops and implements strategic guidelines, procedures, and processes.
  • Establishes department goals and monitors the health of the payroll function through the creation and monitoring of reports and key performance indicators.
  • Identifies opportunities to improve systems, workflow, and procedures. Works in collaboration with other departments and cross-functional teams to implement identified changes to improve processes.
  • Develops and maintains relationships with senior leadership, customers, and other company departments to ensure positive interactions, resolutions, and outcomes of inquiries and issues.
  • Directs activities to ensure systems and controls are in place as outlined in policy and procedure manuals. Meets established daily, weekly, and monthly deadlines.
  • Ensures resolution of escalated internal and external customer issues, delegating to payroll team members, as appropriate.
  • Directs the Payroll team's activities to ensure compliance with accounting principles and local/state/federal regulations, while also adhering to Inova's policies and procedures.
  • Collaborates with other Accounting Department leaders to support the work of internal and external auditors by providing requested information, documentation, and analyses as needed
  • Mentors, coaches, and holds team members accountable through orientation, training, establishment of objectives, communication of policies and rules, and constructive discipline; builds morale and motivation.
  • Directly supports the Corporate Controller and participates in the formation of new policies and procedures while ensuring adequate financial controls to protect against fraud.
  • Responsible for calculation, remittance, timeliness, and accuracy of all payroll-related tax filings, including, but not limited to IRS Form W-2 and any other payroll-related filings.
  • Monitors the invoice processing activities, and proactively manage any issues impacting the accuracy or timeliness of vendor payments.
  • Ensures that all documentation (process flows, desktop procedures, policies, procedures, control documentation, etc.) is accurate and complete and maintained in accordance with Inova policy.
  • Manages monthly closing of payroll and posting of month-end information.
  • Supports continuous improvements in the functions and business by providing subject matter expertise on business requirement definition, process design, implementation of process and organizational changes, and timing of impacted processes across all teams
  • Continually trains and educates self and staff on fraud prevention and implement proactive fraud prevention tools and techniques.
  • Serves as subject matter expert for the Payroll ERP (Enterprise Resource Planning) system and other related or interfacing systems. Assists with maintenance and upgrades to the payroll module of the financial system.
  • Ensures compliance with all policies and procedures of Inova.
  • Supports additional projects and duties as assigned.

    Additional Requirements
    -Bachelor's degree Accounting, Finance, or any related field.

    • 10 years of payroll experience within a large, distributed and/or complex company environment

      • 3 years' experience leading, mentoring, and managing multi-location teams


        • Thorough understanding of all aspects of payroll processing in a healthcare environment and a process improvement mindset.
        • Team player attitude and demonstrate a flexible and adaptable work style that responds quickly and efficiently under tight deadlines.
        • Knowledge/experience in legal aspects of payables
        • Strong analytical, organizational, and problem-solving skills with a keen attention to detail.
        • Strong judgment and decision-making capability
        • Solutions-Driven Entrepreneur: a creative thinker and self-starter, especially with experience in streamlining complex processes and implementing system changes.
        • Strategic Leadership: ability to project how future trends and consequences should drive present decisions, and demonstrated success being accountable for measuring and delivering quality results within a changing environment.
        • Exemplary Communicator: ability to communicate clearly, both verbally and in writing, while maintaining an acute discernment of audience. Capable of translating complex and potentially confusing information for diverse audiences, including senior executives. Excellent interpersonal and customer service skills also critical for success.
        • Demonstrated understanding and acceptance for responsibility of confidentiality.
        • Strategic Visionary: ability to project how future trends and consequences should drive present decisions.
        • Understanding of experience with complex accounting, internal controls and audits, financial systems, and processes.
        • Superior communication skills (written and verbal) including a proven ability to engage with senior executives (both within Accounting, Finance as well as more broadly within the organization).
        • Must be proficient in Microsoft Office.

Keywords: Inova Medical Group, Washington DC , Director, Payroll, Human Resources , Fairfax, DC

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