Human Resources Associate

Company: NAFSA: Association of International Educators
Location: Washington
Posted on: February 16, 2020

Job Description:

Position Summary:
The Human Resources Associate has direct responsibility for day-to-day administration of human resources programs. This generalist position provides customer service to employees and managers through support for a wide range of activities including recruitment and staffing, benefits and leave administration, HRIS and records management, and guidance on policies and procedures.


Major Functions and Responsibilities:


Manages administration of employee benefits, including health and welfare, retirement, and qualified transportation programs (20%)

Serves as primary contact person for benefits-related issues
Organizes and manages annual open enrollment process and conducts benefits orientations for new employees
Processes enrollment changes with service providers; ensures timely and accurate reconciliation and payment of invoices



Supports full-cycle recruitment process for regular employees, interns, and temporary staffing (20%)

Works as a liaison with departments on recruitment, selection, and onboarding activities
Develops strategies to improve recruitment and retention efforts, ensuring outreach to diverse populations
Conducts new employee orientation and streamlines onboarding processes and procedures
Manages relationships with employment agencies; develops and maintains relationships with universities and organizations to assist with intern recruitment



Manages implementations, updates, and maintenance of HRIS (20%)

Ensures integrity of employee records and validation tables as well as timely and accurate processing of transactions, including hires, transfers, terminations, and benefit enrollment changes
Provides guidance and training to employees and managers on system functionality
Supports semi-monthly payroll processing by coordinating changes and reconciliations with accounting and finance staff



Researches best practices and recommends changes to employee communications including policies, benefits information, employee handbook, and other materials (15%)

Assists in developing human resources policies and procedures
Provides policy guidance and information to employees and managers on paid and unpaid leave policy issues, including local and federal Family and Medical Leave Acts
Maintains current knowledge of applicable federal state and local laws; recommends changes to existing policies and procedures to ensure compliance with regulatory requirements.



Manages document storage, retention, and destruction policies (10%)

Maintains paper and electronic files and records in a highly organized and retrievable manner
Conducts periodic audits of records to ensure compliance with federal, state, and local statutes and regulations
Responds to requests for verification of employment



Develops statistical reports to monitor and evaluate employment transactions, trends, and metrics, as well as compliance with census requests, audits, and external reporting requirements (5%)


Performs other duties and special projects as assigned by the Senior Director, Human Resources (5%)


Scope of Supervision
The position does not have supervisory responsibilities.


Work Relationships
As representatives of a membership organization with a broad and diverse range of activities related to education and training, NAFSA staff possess more than simply specialized capabilities. Each individual is expected to take the initiative to become knowledgeable about the organization as a whole. Association members and other staff expect colleagues to be accessible and responsive, to convey a positive attitude, and to exhibit a high degree of professionalism.


Office Environment
The workday is generally 9:00 a.m. to 5:00 p.m. The week after Memorial Day to Labor Day, it is 8:30 a.m. to 5:30 p.m. Monday through Thursday and 9:00 a.m. to 12:00 p.m. on Friday.


Travel is required occasionally related to job responsibilities, especially for the annual conference, regional meetings, and other leadership meetings. Participation in the NAFSA annual conference the week of Memorial Day, including the holiday itself, is a job requirement. The annual conference is held in varying cities.
PandoLogic.Category: Human Resources, Keywords: Human Resources Analyst

Keywords: NAFSA: Association of International Educators, Washington DC , Human Resources Associate, Human Resources , Washington, DC