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Office Management Support -Dept of State- Ongoing

Company: GCC Technologies
Location: Arlington
Posted on: February 15, 2018

Job Description:

GCC Technologies, founded in 1997 with headquarters in Oakland, Maryland, is a fast growing service-disabled Veteran owned Small Business and HUBZone company with an outstanding record of performance providing more effective and efficient acquisition, business process, administrative and security services to multiple federal agencies. GCC was recently ISO certified under ISO 9001:2008.



GCC is an awardee on two large Department of State BPA contracts that are actively releasing Task Orders. To prepare for future positions that will be released, GCC would like to gather qualified and cleared applicants, preferably with Department of State experience, that are motivated and possess a "can-do" attitude. GCC is a company where your individual contribution is valued and recognized. With our rapid expansion the potential for growth is promising.



  • **Please note: this is NOT a current position, rather future opportunities that we are preparing for. You will receive a call or email from us when work applicable to your resume is released. The requirements below are general to Department of State and may change depending on the contract. We will ONLY be considering applicants with Active Secret Security Clearances (or higher).***


    Description/Duties:



    • Receives, schedules, and makes proper disposition of telephone calls coming into the office, referring only those calls, which in his/her judgment cannot or should be referred to others or handled by him/her.
    • Handles all requests for meetings and appointments, decides the distribution of the supervisor---s s time, prepares or requests preparation of briefing memoranda indicating purpose of appointments and outlining background data. Arranges for oral briefings by appropriate officers; and discusses with officials invited to meetings in order that they will be properly informed and provided with necessary information.
    • Schedules appointments.
    • As requested, or on his/her own initiative, makes careful and exhaustive searches for information difficult to obtain, compiles data and makes preliminary analyses;
    • Responsible for carrying out special assignments, which require a high degree of tact and diplomacy and comprehensive knowledge of the views of the supervisor and the applicable Bureau;
    • Undertakes problem solving for the office on an emergency basis when necessary, to resolve issues arising outside of regular working hours, especially when the supervisor is engaged or out of the office.
    • Other ad hoc duties not listed in this description, as assigned.


      Experience & Education Requirements



      • Bachelor's Degree
      • 3 years of experience as an Office Manager/ Administrative Assistant/ Executive Assistant
      • 4 additional years of experience (totaling 7 years) may substitute for a Bachelor's Degree
      • These requirements may increase or decrease depending on the level of work needed
      • The salary listed shows the salary range for most possible positions related to this category


        Required Skillset



        • Active Secret security clearance
        • Ability to travel OCONUS for extended periods of time may be required on some positions
        • Prior services with the Department of State, to bring the highest level of knowledge to the operations and overall office support;
        • Ability to work independently; under pressure and tight deadlines; and with others.
        • Excellent knowledge of Microsoft Office applications (Excel, Outlook, Word, Access), and related computer based programs operations;
        • Excellent oral communication abilities for handling phone calls professionally;
        • Excellent English writing and speaking; ability to compose edits and prepare letters, reports, memoranda and other forms of written communication quickly and accurately on behalf of the supervisor;
        • Working knowledge of government computers and software applications, office equipment, and administrative practices;
        • Working knowledge of Government Travel authorization program (Travel Manager) desirable but not mandatory;
        • Experience in reviewing incoming correspondence incoming and outgoing letters, memos, and related forward it with necessary information or instructions to the appropriate offices for action.
        • Demonstrates extensive responsibility, experience, and ability in working independently and taking initiative on office projects.


          Company Description

          GCC Technologies, LLC, is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation, or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. Any discriminatory action can be a cause for disciplinary action. GCC also prohibits discrimination against individuals with disabilities and will reasonable accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability. VETS encouraged to apply.

          Keywords: GCC Technologies, Washington DC, Office Management Support -Dept of State- Ongoing, Executive, Arlington, DC

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