Non Profit Regional Director - SEE Program

Company: New York State Economic Development Council
Location: Washington
Posted on: November 20, 2023

Job Description:

National Asian Pacific Center on Aging (NAPCA), a 43 year-old national non-profit that has been preserving and promoting the dignity, well-being, and quality of life of Asian Americans, Native Hawaiians, and Pacific Islanders (AANHPI), and diverse communities is searching for an experienced SEE Regional Project Director to oversee and manage the local regional Senior Environmental Employment (SEE) Program. The ideal candidate must have social service experience and is passionate about seeing elders thrive in our communities. This position reports to the Chief Programs Officer and is an salaried, exempt position based in Seattle, WA or Washington, DC.What is the Senior Environmental Employment (SEE) Program?The Senior Environmental Employment Program, also known as SEE, assists the Environmental Protection Agency (EPA) and other federal, state and local agencies in meeting their environmental mandates by using the talents and experience of workers 55 years of age and older.Key Responsibilities of the Regional Project Director:

• Oversee and manage the regional SEE program and its office operations.
• Collaborate with SEE Monitors to develop SEE Position descriptions. Determine duties and ensure that they align with pay level. Track SEE budget approval process to ensure that funding for new and continuing SEE positions are included in Cooperative Agreement Assistance Amendments.
• Develop and maintain effective working relationships with the regional EPA offices, and state and local offices on aging and the environment to promote and market the SEE program and encourage acceptance of older workers.
• Maintain ongoing contact with community-based organizations serving older populations in general, and older Asian-American Pacific Islander (AAPI) populations specifically, for the purpose of recruiting for SEE positions. Develop and distribute marketing and recruiting materials.
• Recruit and screen applicants for SEE positions in accordance with position descriptions and qualifications defined by the EPA offices. Coordinate with EPA for interviews with qualified applicants, and participate in interviews, as requested. Conduct employment reference checks and provide results to EPA. Submit applicant for EPA security clearance background checks, and follow up as necessary, to coordinate hire date.
• Enroll selected applicants into the SEE Program. Process all new hire paperwork and letters for Enrollees. Conduct new hire orientation with the Enrollee and complete all required paperwork. Submit appropriate copies to the SEE National Director for tracking, and to NAPCA fiscal staff for payroll and insurance enrollment. Coordinate with NAPCA payroll staff to ensure that required paperwork is complete, and that new Enrollees have payroll accounts established. Prepare and process Enrollee files, job files, and payroll forms according to the standard procedures. Maintain all files locally.
• If the Enrollee requires annual medical monitoring for the SEE position, schedule the appointment, and provide all necessary paperwork. Track and provide appropriate feedback to vendor and EPA and maintain annual schedule for Enrollee.
• According to the semi-monthly payroll schedule, monitor online time and attendance, remind Enrollees of unapproved time off requests and unapproved timecards. Review timecards for discrepancies and follow-up with Enrollees. Provide training and instructions to Enrollees and Monitors as needed. Troubleshoot problems and forward to Seattle payroll staff as needed. Follow up to ensure that problems are resolved.
• Manage Enrollee renewals by keeping track of annual renewal dates, preparing letters and information to Monitors, and renewal packets to Enrollees. Prepare pay increase forms and submit to SEE National Director for tracking and to NAPCA payroll staff for implementation.
• Coordinate with EPA Coordinators and SEE National Director of Compliance and Quality Assurance to ensure that EPA budgeting for new and existing positions is done on a timely basis. Provide funding information to Coordinators and Monitors as requested. Review quarterly reports to confirm funding levels, identify any missing documents, and follow up. Maintain ongoing relations with EPA Coordinators to ensure a smooth running SEE Program between NAPCA and EPA.
• Receive and review all inspectors' and other Enrollees' monthly travel expense reports according to standard procedures. Submit to NAPCA fiscal Accounts Payable for processing.
• Provide to EPA SEE Headquarters office any requested information, including forms required for transfer from existing Cooperative Agreements to superseding Agreements. Coordinate with SEE HQ and other grantee organizations to ensure smooth transfers of Enrollees to or from Agreements maintained by other grantee organizations.
• Coordinate with EPA regional office and EPA Headquarters for periodic on-site program review. Validate that the duties in the position descriptions are accurate and are being performed by the Enrollee. Conduct regularly scheduled meetings with SEE Enrollees and EPA Monitors and Coordinators to update information, confirm annual renewals, and provide training. Develop meeting agenda and arrange for trainers and presenters. Coordinate health fairs as required, and coordinate Enrollees' annual benefits enrollment.
• Address any Enrollee performance issues by taking appropriate disciplinary action, up to and including enrollment termination. Provide necessary information to the Enrollee and the Monitor, and submit termination form to SEE National Director of Compliance and Quality Assurance for tracking and NAPCA fiscal staff for payroll and benefits termination actions.
• Conduct ongoing review of NAPCA materials used for the local management of the SEE Program. Work closely with the SEE National Director of Compliance and Quality Assurance to examine NAPCA SEE policies, procedures, and tasks, and offer recommendations for improvement. Collaborate with other Project Directors and the SEE National Director of Compliance and Quality Assurance to implement any new or revised policies, procedures, and tasks. Ensure that all files are up-to-date files and in compliance with all Federal, EPA, and NAPCA policies and regulations.
• Represent NAPCA at local regional meetings and conferences with funding sources; federal, state and local government departments; and other national and regional aging organizations, as assigned.
• Provide back-up to National Director of Compliance and Quality Assurance.
• Perform other duties as assigned.What the Successful Candidates will have:
  • Bachelor's Degree and minimum of two years' experience in social services, preferably with employment and training programs.
  • Human Resources Management or Talent Management/ Placement experience desired.
  • Knowledgeable about federal funding process, budgeting and financial management a plus.
  • Ability to work independently (one-person office).
  • Effective interpersonal and written communication skills.
  • Exceptional organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Consistent and dependable in following through on tasks to successful completion.
  • Demonstrated public relations and marketing skills.
  • Intermediate level proficiency with MS Office, especially Word, Excel, and Outlook.
  • Valid driver's license and access to reliable private transportation.
  • Commitment to diversity and sensitivity to needs of older populations and people of color.Requirement:
    • Vaccination of COVID-19Excellent Benefit Package that includes:
      • Health, Dental, Vision Insurance
      • 14 Paid Holidays
      • Paid Time Off
      • 401(k) with a matchIf you are looking to be part of a team that is passionate about seeing our elders thrive in our communities, submit your resume and cover letter.EQUAL OPPORTUNITY EMPLOYERNAPCA is committed to creating a diverse work environment and is proud to be an equal opportunity employer. NAPCA does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.Job Type: Full-timeBenefits:
        • 401(k)
        • 401(k) matching
        • Dental insurance
        • Employee assistance program
        • Health insurance
        • Life insurance
        • Paid time off
        • Vision insuranceSchedule:
          • Monday to FridayAbility to commute/relocate:
            • Seattle, WA 98101: Reliably commute or planning to relocate before starting work (Required)Education:
              • Bachelor's (Preferred)Experience:
                • social service: 2 years (Preferred)Work Location: Hybrid remote in Washington, DC 20036
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Keywords: New York State Economic Development Council, Washington DC , Non Profit Regional Director - SEE Program, Executive , Washington, DC