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Annual Meeting Program Manager

Company: Society of Interventional Radiology
Location: Fairfax
Posted on: March 20, 2023

Job Description:

Description: About SIR:The Society of Interventional Radiology (SIR) is a thriving professional medical society dedicated to optimizing patient care and improving lives through minimally invasive, image-guided treatments. Located in Fairfax, Virginia, SIR represents one of the most innovative, exciting, and competitive specialties in medicine today. SIR is a 501(c)(6) professional association that supports more than 8,100 interventional radiology physicians, trainees, medical students, scientists, and clinical professionals. SIR is also comprised of SIR's 501(c)(3) Foundation, which focuses on research and fundraising to advance the future of interventional radiology. Together SIR and SIR Foundation have nearly 50 staff, combined annual revenues of $10 million, and assets of nearly $17 million.
Position Summary:SIR is seeking a meeting industry professional to serve as the Annual Meeting Program Manager. This position requires a track record of successful planning and execution of educational content for scientific or medical meetings. The preferred candidate will have strong project management skills and superior relationship building skills to support collaboration with the volunteer program committee (physician members) and internal staff. This is a highly visible and exciting position that offers the opportunity to have a positive impact on the education of our members!
Requirements:Essential Functions and ResponsibilitiesAs a key contributor to a successful annual meeting, the Annual Meeting Program Manager:

  • Manages the annual meeting scientific abstract process (Cadmium); 1600+ submissions, coordinating the blinded, peer review and notification process.
  • Manages the educational proposal submission process (Cadmium); 200+ submissions, coordinating the review process through the Educational department and the Annual Meeting Committee.
  • Responsible for managing and implementing the development of all curricular content and planning materials for the SIR Annual Scientific Meeting.
  • Manages all speaker communications and presentation logistics, resulting in a seamless run of show before, during and after the conference. Provides exceptional customer service to all faculty, -500 speakers and -400 presenting authors.
  • Creates session schedule based on room logistics and content distribution across the meeting. Determines potential scheduling and content conflicts and works to alleviate these issues.
    Secondary Functions and Responsibilities
    • Provides on-site support to Faculty at the annual meeting.
    • Manages the efforts of the physician-led Annual Meeting Program Committee, including the preparation and dissemination of bi-weekly conference call agendas and supporting materials for committees and staff.
    • Manages and oversees the data integrity of faculty information within the Society AMS and various annual meeting databases.
    • Works cross-functionally with internal SIR teams to ensure that all teams work cohesively to ensure a successful meeting. These activities may include; marketing, JVIR Annual Meeting publication and SIR Foundation awards.
      Knowledge, Skills and Abilities
      • Strong organization/prioritization skills and ability to coordinate a high volume of details and meet deadlines in a fast-paced environment with minimal supervision.
      • Ability to appropriately interact at various levels, from junior staff through senior management, within the organization, and as well with physician volunteers and multiple vendors in a member-service environment.
      • Strong oral and written communication skills.
      • Brings agility and creativity to respond to a rapidly changing meeting environment.
      • Knowledge of Microsoft Office Suite, association databases, and web applications is preferred.
      • Must be willing and able to travel ten days a year to meetings and other activities related to the position.
      • Ability to work outside regularly scheduled office hours.
        • 4-year college degree or equivalent experience in meeting planning and/or adult education.
          • 3-5 years direct experience in scientific meeting management with a membership association with a preference for scientific program abstract management
          • Project management experience required.
          • CMS/LMS/AMS knowledge a plus, with Cadmium preferred
          • Virtual/online meeting experience a plus.
          • CMP and/or DES certification a plus.

            Working Conditions and Physical Requirements: This position is 100% remote. Use of phones and computers for extended periods. Utilize equipment and communication technologies for conference calls and teleconference meetings/webinars. Requires mobility to move and travel away from the remote setting. Ability to lift 25 pounds. Frequent interaction with internal staff and physician members via phone, in person, email, and other mediums.
            Special note regarding COVID-19: SIR employees are currently working in a hybrid or remote fashion and will have the ability to continue to work with a flexible arrangement based on business needs.
            This position description should not be construed to imply that the requirements are the sole standards for the position. Incumbents are expected to perform all other duties as required.
            SIR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.PM21


Keywords: Society of Interventional Radiology, Washington DC , Annual Meeting Program Manager, Executive , Fairfax, DC

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