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Manager, Conferences and Events

Company: The Humane Society of the Unites States
Location: Washington
Posted on: November 26, 2022

Job Description:

Grade 91

The Humane Society of the United States (HSUS), the nation's most effective animal protection organization, is seeking a Manager, Conference and Events for the Outreach, Engagement and Training, Conferences & Events department. In this position you will manage planning and execution of events and conferences for the Conferences & Events team. Oversees logistics, vendor and attendee relations, contracts, and budgeting for specific events as assigned.

You will be responsible for:

--- Managing the planning and logistics of events and conferences including live and virtual/hybrid events for the Conferences & Events team. Assisting the Senior Director in overall management of the events life cycle;

--- Managing vendor activities including catering, printing, shipping, audiovisual services, and transportation;

--- Reviewing and editing contracts including domestic and international event contracts from across the family of organizations in cooperation with the Office of General Counsel, mitigating risk and reducing costs;

--- Managing and conducting site visits and requests for proposal;

--- Preparing and disseminating meeting specifications, schedule, agenda, and space allocation;

--- Developing, strategizing, and overseeing content for marketing and editing externally generated content;

--- Budgeting, preparing, and ordering promotional products;

--- Providing logistical support for presenters, entertainers, and VIPs;

--- Soliciting and managing sponsors and exhibitors;

--- Managing room blocks, including attendees, staff, speakers, and VIPs reservations and working to mitigate attrition;

--- Managing conference/meeting registration software including assisting attendees both pre-event and on-site;

--- Assisting and advising on budgeting, invoicing, and reconciliations. Negotiating and resolving billing disputes;

--- Developing and administering evaluations and tracking statistics and feedback;

--- Providing day-of assistance and management on-site to staff, partners, and attendees;

--- Keeping abreast of industry trends and best practices;

--- Maintaining inventory and storage of event supplies;

--- Supervising interns, volunteers, and other staff as needed;

--- Performing other duties or responsibilities, as assigned.

Qualifications and Requirements:

--- Bachelor's degree in Hospitality, Marketing, Communications or another related field, or equivalent work experience, required;

--- A minimum of three (3) years of experience in event planning, hospitality, or another related field required;

--- Experience in the development and execution of virtual/hybrid events;

--- Willing and able to travel and work a flexible schedule;

--- Ability to lead and guide staff to meet department and organizational goals. Flexible, willing to learn, and anticipates the needs of self and staff;

--- Ability to set a positive tone for employees during their day;

--- Comfortable in a fast-paced environment with frequent deadlines; high energy, self-motivated and proactive;

--- Ability to manage issues requiring problem resolution and conflict management with excellent interpersonal and intervention skills;

--- Ability to work both independently and as an effective team member;

--- Strong project management skills with ability to multitask as needed;

--- Excellent written and verbal communication skills with the ability to translate information into a meaningful, understandable context and message, regardless of the format;

--- Attention to detail and commitment to excellence, demonstrated by the delivery of quality and timely outcomes;

--- Working knowledge of Microsoft Office, PowerPoint, Adobe Acrobat;

--- Passionate interest in animal protection issues desired.

Please submit your resume and cover letter as one document.

This position is in the DC Metro Area- Remote Eligible

The health and safety of our candidates, employees, and the communities in which we work is our top priority. The Humane Society of the United States has implemented a mandatory COVID-19 vaccination policy for all U.S. employees, including new hires. We make reasonable accommodations for employees with disabilities or sincerely held religious beliefs. All U.S. new hires will be required to show proof of COVID-19 vaccination prior to their first day of employment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, and disability, marital or parental status or protected veteran status. EOE

Job Type: Full-time%58047475%

Keywords: The Humane Society of the Unites States, Washington DC , Manager, Conferences and Events, Executive , Washington, DC

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