Operations Manager

Company: Just Vision
Location: Washington
Posted on: May 16, 2022

Job Description:

Just Vision is seeking a full-time Operations Manager. This is a job for someone who is a systems-thinker, who appreciates creating efficient and thoughtful team environments and who is eager to jump in with a dynamic, high-performing team.
The Operations Manager plays a key role in developing and maintaining the processes that ensure smooth function of the organization. S/he/they are responsible for: maintaining financial and organizational records, onboarding new employees, administering employee benefits, managing our finance team, and ensuring that our offices are run efficiently. The Operations Manager reports to the Deputy Director, handles confidential material and frequently interacts with staff and consultants across the organization. This position requires strong organizational skills, meticulous attention to detail and the ability to prioritize effectively.
Primary Responsibilities
Finance Operations

• Coordinate with and manage Just Vision's external finance team on daily, weekly, monthly, quarterly and annual processes. This includes: -
• Processing and approving invoices for consultants and vendors;
• Ensuring the timely release of payroll;
• Conducting monthly income and expense reconciliations;
• Preparing monthly financial statements; Performing annual audit.
• Prepare financial reports and other relevant briefing materials as needed for grant reports, board meetings and development staff. -
  Human Resources
  • Onboard and off board team members, driving employee orientation, new employee hiring forms and intake, and ensuring seamless and thoughtful transitions of staff.
  • Coordinate Just Vision's annual 360 process and support in planning for board and staff meetings, including retreats and the oversight of our virtual meeting platforms. -
  • Ensure Just Vision maintains compliance with state and federal requirements, including annual registrations, insurance policies and beyond, working closely with our legal counsel annually to review requirements and update policies as needed. -
    Office Management
    • Oversee the logistics for internal and external events, including in-person and virtual board meetings and special events.
    • Manage general office communications, including screening and answering telephone calls, managing Just Vision's general email account, and copying, faxing, scanning and filing key correspondence and mail.
    • Ensure that Just Vision's memberships, computer and IT subscriptions are annually renewed and updated as the organization evolves.
    • Oversee the file management of Just Vision's cloud system and data security and provide team-wide training to ensure effective implementation.
    • Provide support to the Executive Director, particularly as it relates to organizing travel and meetings and maintaining contact records for key stakeholders.
    • Maintain relationships with contacts at Just Vision's shared office and storage spaces and ensure timely payment and updating of leases and contracts on an annual basis.
      
      Required Experience and Skills
      • 2-3 years of experience in operations, human resources and/or finance roles.
      • Detail-oriented with outstanding verbal and organizational skills.
      • Exceptionally strong interpersonal skills, including the ability to consistently be tactful and professional, while maintaining warmth and a sense of humor.
      • Ease working with cloud systems like Box.com, database management software such as Salesforce as well as programs like Microsoft Office suite applications, in particular Word, Excel and PowerPoint.
      • Skilled at prioritizing and managing multiple projects at the same time, consistently meeting deadlines.
      • Strong writing skills and comfort in communicating in writing internally with teams and externally with the general public.
      • Demonstrated ability to work across perspectives and points of view, and work collaboratively with colleagues toward shared goals and objectives.
      • A quick learner, who can dive in and swiftly digest Just Vision's practices, policies and procedures, as well as our programs.
      • Independent and disciplined in setting goals and working to achieve them with minimal supervision.
      • Experience within a nonprofit organization and working across time zones in a virtual setting. -Apply NowThe salary range for this role is $50,000-$60,000, commensurate with experience. This is a full-time position based out of Washington, DC or New York. Applications will be considered through June 1, 2022.
        Please email a cover letter, resume, a 1-2 page writing sample and three references to hiring@justvision.org. Please put "Operations Manager" in the subject line. Incomplete applications will not be reviewed. No phone calls, Facebook or Twitter inquiries please. Due to the volume of applicants we anticipate, we may not be able to respond individually to each application. We will contact applicants who are of interest directly. -Just Vision is an equal opportunity employer. We carefully consider applicants for all positions without regard to race, religion, age, sex, gender identity, sexual orientation, marital status, national origin, citizenship, veteran status, ability or on any other legally protected status.
        About Just VisionJust Vision fills a media gap on Israel-Palestine through independent storytelling and strategic audience engagement. We aim to contribute towards a pluralistic, just and rights-respecting future for everyone in the region. We place documentary filmmaking and journalism at the center of our mission because we believe that stories have the power to shape public norms, equip audiences with vital information, undermine stereotypes and inspire engagement and action.
        We are a dynamic team of filmmakers, journalists, storytellers and human rights advocates based across Israel-Palestine and the US. Our team reaches tens of thousands of people through direct engagements and screenings, moving fluidly from refugee camps and villages to top tier film festivals and high-level talks with global decisionmakers. We touch millions more through television broadcasts, digital distribution and international press coverage. Our team has a reputation for leadership, credibility and excellence. -Founded in 2003, Just Vision is nonpartisan and religiously unaffiliated.
        Coming off an exciting phase of programmatic growth, today, Just Vision is a team of 16 people working across the US and Israel-Palestine. We are currently building our capacity to support our expanding body of work. We look forward to meeting candidates who are both enthusiastic about our mission and who have an appreciation for maintaining and proactively building systems to ensure that our lean and mighty organization functions effectively.

Keywords: Just Vision, Washington DC , Operations Manager, Executive , Washington, DC