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Administrative Office Manager (Leading Bank)

Company: MBK Search, LLC
Location: Washington
Posted on: November 22, 2021

Job Description:

ADMINISTRATIVE SPECIALIST SENIORWHAT IS THE OPPORTUNITY?This person is responsible for supporting their manager and/or team as designated. This person represents the manager/team to both external and internal clients consistent with the bank culture of relationship management. They assist in keeping their manager/team informed, with scheduling, reports, agendas, meetings, and other aspects as needed. Often this person is responsible for the coordination of the "office". This coordination may include logistics associated with the conference or meeting rooms, mail, supplies, pc's, follow through for new hires or other colleague support issues. This person often is also involved in special projects that may be repetitive or one-time, which support the team, division, or the bank.Private Banking DivisionAs a member of the bank's Private Banking group, you will help deliver tailored financial solutions to high- and ultra-high-net-worth families, select professional services firms and select nonprofits. Exceptional, customized service and integrated solutions and strategies, investment management, trust and wealth planning set this team apart.WHAT WILL YOU DO?-- Supports manager/team as assigned by keeping he/she/them informed of activities impacting assigned group. Assists with scheduling, reports, agenda's, or other activities as required. Frequently interfaces with internal and external clients and is responsible for exhibiting exemplary customer service in all interactions.-- Coordinates "office" functions and activities that may involve mail, phones, supplies, travel arrangements, equipment, moves, facilities, paperwork, and other duties.-- Completes special projects as assigned. Often has responsibility for or participates in special projects that may be temporary or permanent in nature.-- Composes and creates correspondence, reports and other moderately complex documents which may contain statistical data and/or confidential information which require accuracy and speed. Composes routine correspondence, reports and other documents as directed by assigned attorney. Proofreads documents for typographical errors.-- Utilizes word processing programs to create, revise, store and print various documents as required. Inputs various information to computer system via terminal entry according to established procedures.-- Ensures documents conform to established guidelines pertaining to format, English grammar and style.-- Assists in gathering information from various sources (i.e., internal files, computer reports, etc.) and organizing into specified/established format. Performs various operations (e.g., mathematical calculations, sorting data, etc.) on information gathered from various sources for use by assigned attorney or staff members. Contacts customers and/or Bank personnel to request information/documentation.-- Sets up and maintains filing systems, sorts and files various documents and maintains records of materials removed from files. May prepare indexing/cross-referencing aids. Make routine checks and comparisons of data by using various departmental sources (i.e., computer reports, filing systems, etc.) to verify information.-- Answers and screens incoming calls. Forwards to appropriate attorney/department personnel based on established directory listing. Makes and schedules appointments and/or meetings for assigned attorneys.-- Opens, sorts, date stamps and distributes incoming mail for assigned attorney. Stuffs, seals and addresses outgoing mail for distribution through various mailing systems (inter-office, U.S. Post Office, etc.). May act on incoming correspondences as directed by Supervisor. Photocopies documents as required.WHAT DO YOU NEED TO SUCCEEDMust-Have*-- H.S. Diploma-- 4 years in an administrative capacity-- 2 year basic computer experience required (eg. Microsoft Word, Excel, Outlook, and Powerpoint)Skills and Knowledge-- Excellent verbal and written communication skills.-- Ability to effectively communicate with all levels of Bank personnel and customers.-- Ability to use computer and various software programs including MS Office applications such as Word, Excel, PowerPoint, etc.-- Strong interpersonal and organizational skills with the ability to manage multiple priorities.-- Ability to pay close attention to detail.Job Type: Full-timePay: $65,000.00 - $75,000.00 per yearBenefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insuranceSchedule:
    • Monday to FridaySupplemental Pay:
      • Bonus payAbility to commute/relocate:
        • Washington, DC 20036: Reliably commute or planning to relocate before starting work (Preferred)Education:
          • High school or equivalent (Preferred)Work Location: One location

Keywords: MBK Search, LLC, Washington DC , Administrative Office Manager (Leading Bank), Executive , Washington, DC

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