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Front Office Management & Administrative Support Specialist

Company: Hamdan Resources
Location: Washington
Posted on: April 10, 2021

Job Description:

Front Office Management & Administrative Support Specialist

Arlington, VA

Candidate Must be a U.S. Citizen with a TS/SCI Clearance

Responsibilities:

The Front Office Management & Administrative Support Specialist shall provide day-to-day Management and Administrative services support for Federal programs and initiatives. He/she will directly support the front office but will provide support to the other offices as needed. The Front Office Management & Administrative Support Specialist shall independently and proactively execute the coordination/completion of a myriad of business matters, such as transmitting information, obtaining and assembling data, preparation of presentations, communicating inside and outside the directorate(s), as well as calendar/event scheduling.

  • Provide information, recommendations, and documentation in support of various office functions and special projects
  • Provide administrative support including, but not limited to research and preparation of graphic presentations; word-processing, proofreading, filing, and database management
  • Compile data and develop reports on operating unit programs, and procedures
  • Provide support services to receive and review submitted staff action officer packages, format action packages, and route the packages for appropriate signature
  • Review and track action items as delegated

    The Front Office Management & Administrative Support Specialist shall provide support services using the Defense Travel System (DTS) as Organization Defense Travel Administrator (ODTA) for each deputate scheduling TDY visits, arranging associated travel and accommodation, preparing orders, vouchers, related paperwork, and the organization's internal control policies.

    • Provide record compliance and other record lifecycle material applicable to existing Federal record policy and legislation, in accordance with the DoD Administrative Instruction and other federal record requirements such as DoD, General Services Administration (GSA) and National Archives and Records Administration (NARA)
    • Maintain familiarity with Federal and Department policies with comprehensive knowledge of commonly used management methods, practices, procedures, regulations, policies, and processes
    • Assist with administrative operations to ensure they are met in a timely, orderly, and efficient manner to include event scheduling and logistics, minutes/note taking, office supply procurement, staff binders and contact lists, mail delivery and retrieval, photocopying and scanning, correspondence review, and staff move coordination

      The Front Office Management & Administrative Support Specialist shall have, at a minimum three (3) years of experience in management analysis, project management, and/or organizational management. He/she must meet the following qualifications:

      • Strong focus on quality control, customer service, consistency, and attention to detail to ensure accuracy of work completed
      • Expertise with Microsoft Office products (Word, Excel, PowerPoint)
      • Demonstrated knowledge of project management methodologies and techniques
      • Demonstrated ability to write clearly and concisely, to include proper use of grammar and logically correct content
      • Working knowledge of requirements for successful preparation and approval coordination of reports, briefings, memoranda, and presentations
      • Understanding of knowledge management techniques and best practices
      • Strong analytical skills
      • Hold and maintain a current TOP SECRET SCI eligibility

        Required Qualifications:

        • 7+ years of related experience and/or 3+ years of experience and possess an BA/BS degree
        • Experience with providing executive-level administrative support in a large corporate environment
        • Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook required
        • Demonstrate ability to write clearly and concisely, to include proper use of grammar and logically correct content
        • Clearance: TS/SCI - An active SCI or an SCI utilized within the past two (2) years is required Primary

          Nice to Have:

          • DoD system experience -Defense Travel System (DTS), Correspondence and Task Management System (CATM)
          • Possession of excellent team-oriented and team skills
          • Experience with developing spreadsheets
          • Strong focus on quality control, customer service, consistency, and attention to detail to ensure accuracy of work completed
          • Strong analytical skills
          • Attention to Detail
          • Critical Thinking
          • Ability to multi-task independently in a fast-paced environment
          • Ability to articulate and solve complex problems and concepts

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Keywords: Hamdan Resources, Washington DC , Front Office Management & Administrative Support Specialist, Executive , Washington, DC

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