WashingtonRecruiter Since 2001
the smart solution for Washington DC jobs

Executive Assistant to the CEO

Company: CommunicateHealth, Inc.
Location: Washington
Posted on: February 16, 2020

Job Description:

The Executive Assistant to the CEO provides executive, administrative, and logistical support to the CEO and Executive Leadership Team (ELT). The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant serves as a liaison to the Board and ELT; organizes and coordinates executive outreach to internal constituents and key external vendors; and coordinates special projects. The ideal candidate will form a strong 1:1 partnership with the CEO, demonstrating excellent judgment and the ability to work independently, as well as a high level of creativity and a solutions-oriented mindset. This position is privy to confidential and sensitive information, so it is imperative that the Executive Assistant exercise tact and discretion at all times.
Responsibilities

Executive Support to CEO

  • Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; ensuring that agendas and meeting materials are in order and distributed in advance; arranging complex and detailed travel plans and itineraries; completing reports; and prioritizing competing tasks and requests
  • Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
  • Responsible for drafting internal and external communication, memos, reports, proposals, and other documents on behalf of the CEO and, on occasion, members of the ELT
  • Supports the CEO in her external commitments related to CommunicateHealth, including service on external boards, committees and other groups. and key external vendors, including (but not limited to) prime or sub contract partners, financial advisors, property managers, consultants, and others
  • Works closely and proactively with the CEO to keep her well informed of upcoming commitments and responsibilities, taking a managing-up and no surprises approach. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the ELT updated
  • Prioritizes resolution of conflicting needs; handles matters expeditiously and follows-through on projects to successful completion, often with deadline pressures. Able to effectively triage multiple competing demands for CEO's attention based on own judgment and knowledge and understanding of CEO's priorities
  • Manages follow up from email correspondence, agendas, and meeting notes and ensures that all "action items" and "next steps" are properly tracked and executed in a timely fashion
  • Provides technical support for CEO on software systems (Microsoft Office/Outlook, Box, TeamWork, Slack, Zoom, etc.) on an as-needed basis
    Corporate Support and Initiatives
    • Coordinates meetings, strategic activities and weekly agendas with the ELT, including companywide meetings, retreats, events, and trainings. Drafts emails and other ELT correspondence as requested, follows up with action oriented notes from ELT meetings
    • Maintains comprehensive calendar of CommunicateHealth's certifications, memberships, and participation in government opportunity schedules, ensuring continued compliance
    • Supports agenda setting of weekly Operations Meeting to ensure CEO priorities are addressed
    • Supports research on new business opportunities, assists new business team in assembling materials needed for the proposals and provides writing support for drafting proposals
    • Provides mentoring and demonstrates best practices and CommmunicateHealth Core Values for members of Employee Experience staff and others
    • Supports HR/Employee Experience as needed for candidate review, phone screenings, and interview support
    • Performs other duties as assigned to support the priorities of the CEO and company
      Accountabilities
      • Position reports to the CEO and works directly with the ELT
      • Member of Employee Experience Team, liaises with VP of Employee Experience, Finance Manager, and other stakeholders
      • Works directly with senior level staff and HR both internally and externally

        Requirements

        Experience & Education:
        • Bachelor's degree or equivalent experience
        • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
        • Five to ten years providing support for upper-level management (preferably in a similar organization) with an employee base of 50+
          Skills & Abilities:
          • Strong interpersonal skills and the ability to build strong, positive relationships with stakeholders, including staff, executive team members, external partners and clients.
          • Proficiency in Mac OS and Windows applications, including MS Word, Excel and PowerPoint; knowledge of Slack and Zoom helpful.
          • Ability to learn new systems such as cloud storage (Box) and project management (TeamWork) software
          • Ability to conduct research and present data in a succinct and well-written manner
          • Ability to work independently and with professional discretion
          • Excellent writing, editing, grammatical, organizational, and research skills
          • Excellent management, time-management, and problem-solving skills
          • Commitment to best practices in Diversity/Equity/Inclusion (DEI)
          • Ability to maintain confidentiality regarding all aspects of company operations
            Working Conditions/Other Data:
            • This position must be in person, reporting to either the Rockville, MD or Washington, DC office.
            • Typical open office environment, frequent use of computer-based communication tools (Slack, Zoom, email)
            • Occasional travel may be required

              Benefits

              We care.

              At CommunicateHealth, we acknowledge that our employees are the best and brightest, and we want to compensate you accordingly!

              Mission-based work with competitive and equitable compensation

              Annual profit share (eligible after 1 full year of employment)

              Excellent benefits
              • Open paid time off policy
              • 401K with 4% company match
              • Comprehensive health, dental, and vision insurance plans (CH pays 80% for individuals and 75% for families and couples)
              • Parking and commuter reimbursement (Rockville office)
              • Up to 6 weeks paid parental leave (up to 6 additional weeks of unpaid leave) and flexible schedules for working parents
              • Life insurance base plan of $50,000
                A healthy social and emotional work environment
                • Workspaces available in Washington, D.C. and Rockville, MD
                • Flexible schedules, including work-from-home days and Summer Fridays
                • Weekly all-staff Creative Time
                • Standing desks
                • Gym membership reimbursement (included with company-sponsored health insurance plan)
                • Co-working opportunities and paid office visits for remote employees
                  • In-office massages
                    Personal and professional development and training
                    • $1,500+ of professional development annually
                    • Company support for applying to and presenting at professional conferences
                    • Individual coaching and mentoring, including access to CH principals
                    • Pro-bono and community work that align with the CH mission
                    • Company-sponsored trainings throughout the year
                      About CommunicateHealth

                      Founded in 2009, CommunicateHealth is a consulting firm with a mission: We make health information easier to understand through the use of plain language and human-centered design principles. We are a woman-owned, LGBT-owned company committed to diversity, equity, and inclusion - on our team and in our approach to the work. CommunicateHealth is an equal opportunity/affirmative action employer.

Keywords: CommunicateHealth, Inc., Washington DC , Executive Assistant to the CEO, Executive , Washington, DC

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Executive Jobs


CCR Project Manager
Description: Company ManTech International - Salary Unspecified - Location Sterling, VA Description Become an
Company: ManTech International
Location: Sterling
Posted on: 02/25/2020

Fiduciary Tax Manager
Description: Company M T Bank - Location Wilmington, DE - Job Type Permanent Description Maintain a thorough
Company: M&T Bank
Location: Wilmington
Posted on: 02/25/2020

Residential Lease Up Manager
Description: Job Purpose: The Residential Lease Up Manager is responsible for meeting and maintaining occupancy goals for their assigned property. The person who assumes this role will also be responsible for administrative (more...)
Company: ResideBPG
Location: Wilmington
Posted on: 02/25/2020


Lean Transformation Director
Description: SUMMARY:--Responsible for leading and implementing Lean transformation projects ensuring seamless integration across departments and work streams to maximize continuous and sustainable improvements. Collaborate (more...)
Company: Rite Aid
Location: Harrisburg
Posted on: 02/25/2020

Automotive Accounting Platform Manager
Description: Rosenthal Automotive has a unique opportunity for a DMS accounting expert to join our dynamic team. This new position requires Controller/Office manager experiece. We look forward to hearing from applicants (more...)
Company: Rosenthal Automotive
Location: Reston
Posted on: 02/25/2020

Account Manager
Description: If you have always wanted to start your own business, this is the opportunity for you br We are looking for entrepreneurs and sales professionals, willing to get a state
Company: NORTH AMERICAN SENIOR BENEFITS
Location: Harrisburg
Posted on: 02/25/2020

Proposal Manager
Description: Responsibilities Manage proposal efforts in coordination with Senior Proposal Manager and account capture teams to ensure delivery of compelling, compliant submissions in a cost-effective manner facilitate (more...)
Company: Noblis
Location: Reston
Posted on: 02/25/2020

HVAC Branch Manager
Description: General Description: Accountable for managing and improving overall performance and profitability of branch including Sales, Operations, Safety, Employee Development, and Branch Events.What we do: HVAC (more...)
Company: HVAC Distributors, Inc.
Location: Chantilly
Posted on: 02/25/2020

Sr. Program Manager
Description: REI Systems Inc is seeking Program Manager who will be the direct liaison for the program with the customer and will be responsible for the management of the team Manage all aspects of projects from planning (more...)
Company: REI Systems
Location: Sterling
Posted on: 02/25/2020

Customer Insights Manager
Description: Manager of Consumer Insights GL: 11 The S P Global Story At this moment crucial market decisions are being made around the world. Monetary policies are being written, economic forecasts are being (more...)
Company: The McGraw-Hill Companies
Location: Charlottesville
Posted on: 02/25/2020

Log In or Create An Account