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Administrative Assistant 4

Company: Wells Fargo
Location: Washington
Posted on: January 20, 2018

Job Description:

Job Description

Youve got the passion. Youve got the skills. Now you just need the right opportunity. At Wells Fargo, youll have the chance to join a team of intelligent and talented people who share the same values. Our diverse lines of business offer a world of opportunity to expand your capabilities and advance your career. We invest in our people and provide a supportive environment in which to learn and grow.

Wells Fargo & Company (NYSE: WFC) is a nationwide, diversified financial services company with $1.7 trillion in assets. Founded in 1852, Wells Fargo provides banking, insurance, investments, mortgage, and consumer and commercial finance through more than 9,000 locations, more than 12,500 ATMs, online (wellsfargo.com), and mobile devices. Wells Fargo has more than 265,000 team members in 36 countries across our approximately 90 businesses.

The Administrative Assistant 4 role provides administrative support to the Law Departments more senior level team members including attorneys, paralegals, and/or managers as determined and assigned by the Legal Manager. Job duties consist of handling complex to highly complex assignments as well as the routine day-to-day administrative tasks.


  • Calendaring Manage electronic calendars; schedule meetings, appointments, conference calls
  • Meeting Logistics Prepare agendas, materials; coordinate room/equipment reservations
  • Visitor Logistics Register visitors with security, reserve visitor space, escort visitors
  • Mail Distribute incoming and outgoing mail, faxes, interoffice mail, express mail
  • Copying/Faxing/Scanning/Printing in-house or manage large jobs with external vendor
  • Phone Calls Answer, screen, take messages, or route calls appropriately
  • Travel Handle travel reservations, changes & emergency travel situations in HRG system; provide itineraries
  • Expenses Process expenses in Concur
  • Office Supplies Place orders and maintain supply rooms according to site process
  • Documentation Compile information, draft or independently prepare: internal communications; legal documents including edits, redlining; reports, correspondence; org charts; or PowerPoint presentations with charts/graphs
  • Research May assist with legal research on the Internet or Westlaw
  • Invoices/Check Requests Process or route invoices appropriately, create and submit check requests
  • Matter Management Open/Close/Maintain/Update matters electronically; pull reports
  • Records Management Maintain accurate and organized paper and electronic files
  • Intake/Routing Processes May manage intake/routing of special processes or requests
  • CLE Assist Attorney with administrative duties related to CLE courses
  • Communication Interact and act as a liaison with business clients, business partners, outside counsel, internal and external staff, expert witnesses and vendors; update share point sites
  • General Processes and Procedures Assist team members in finding information on Law Department procedures and assist with requests or inform of correct procedures
  • May establish office procedures and controls and coordinate all special events or office functions
  • Special projects and assignments as assigned and directed by the Legal Manager

    Required Qualifications

    • 3+ years of administrative support experience

      Desired Qualifications

      • Advanced Microsoft Office (Word, Excel, Outlook and PowerPoint) skills
      • Ability to be proactive, innovative and creative in meeting customer and enterprise needs
      • Knowledge and understanding of legal terms and processes
      • Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
      • Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important
      • Ability to handle confidential material in a professional manner
      • Strong organizational, multi-tasking, and prioritizing skills
      • Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment

        Other Desired Qualifications

        • Experience as an Administrative Assistant/Secretary in a law firm, legal department or professional corporate business office
        • Ability to expertly and adeptly handle multiple assignments simultaneously with accuracy and efficiency
        • Demonstrated willingness and ability to independently handling complex to highly complex tasks or projects
        • High level of motivation, demonstrated ability to be proactive, and shows leadership in championing and adapting to change
        • Demonstrated proficiency in effectively managing complex travel arrangements and itineraries and expense reporting
        • Proficiency with/aptitude for technology; strong ability to learn and adopt new business applications/work tools and assist others
        • Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team

          Job Expectations

          • Ability to lift 25+ pounds

            Street Address

            DC-Washington: 1750 H St Nw - Washington, DC


              All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.

              Relevant military experience is considered for veterans and transitioning service men and women.

              Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

              Keywords: Wells Fargo, Washington DC, Administrative Assistant 4, Administration, Clerical, Washington, DC

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