Facilities Administrative Assistant
Company: Disability Solutions
Location: Falls Church
Posted on: February 2, 2025
Job Description:
Job Description What's it like to work at BAE Systems? In a
word, Remarkable! BAE Systems, Inc. is seeking an experienced
administrative professional with obsessive attention to detail and
excellent communication skills to provide support to the team. This
role requires a high degree of tact, initiative, accuracy and
judgement, a thorough understanding of business practices and
procedures and the ability to interface well with all levels of
leadership. The successful candidate will perform a variety of
tasks supporting a multi-disciplined organization.Additional
responsibilities include:
- Communicate effectively and engage with individuals at all
levels of the organization;
- Maintain the facility conference center calendar and work with
a high degree of tact and diplomacy to assist internal and external
stakeholders in setting up for conference center meetings;
- Coordinate with hiring managers to assign space to new
employees in the facility and assist Human Resources with the first
day welcoming of new hires;
- Support and control employee access to building, fitness
center, and parking garage in coordination with the building
landlord;
- Conduct quarterly floor audits ensuring floor plan records are
accurate;
- Create purchase orders and payment requests for facility
services. Work with accounts payable to resolve issues and ensure
the prompt and accurate processing of vendor invoices;
- Provide administrative support in the daily operations of the
Inc. Headquarters. The variety of tasks include: maintaining
distribution list emails, processing expense reports, reviewing
expenses, and providing ad hoc support to issue impacting the
facility;
- Maintain a variety of confidential and sensitive records
containing private and proprietary data.Required Education,
Experience, & Skills
- High School Diploma/GED and 4 years of work experience or
equivalent experience;
- Experience in calendar management, meeting/event scheduling,
and travel coordination;
- Experience in MS Office (Outlook, Word, Excel, PowerPoint),
Microsoft 365 and Teams;
- Ability to work in a fast-paced environment, multitask, and
manage changing priorities;
- Ability to interact effectively with personnel at all levels,
inside and outside of the organization;
- Ability to manage, organize, and structure data to support
reporting and presentation needs;
- Ability to integrate information from a variety of sources into
correspondence, presentation materials, or reports;
- Proficiency with word processing, presentation, spreadsheet,
database, email, and calendar software;
- Excellent organizational and time management skills, with the
ability to prioritize tasks and manage multiple projects
simultaneously;
- Strong communication and interpersonal skills, with the ability
to work effectively with senior-level executives and other
stakeholders;
- Forward-thinking with problem-solving skills.Preferred
Education, Experience, & Skills
- Associate's Degree;
- Certified Professional Secretary or Certified Administrative
Professional;
- Experience/Training in SharePoint, MS Project, Microsoft
365;
- Experience in creating or improving data/file/report management
processes/dashboards;
- Experience in meeting/event coordination with 100+
attendees;
- Experience in Defense/Government Contracting;
- Ability to think ahead, anticipate needs, and proactively
identify and resolve problems.Pay InformationFull-Time Salary
Range: $62210 - $99535Please note: This range is based on our
market pay structures. However, individual salaries are determined
by a variety of factors including, but not limited to: business
considerations, local market conditions, and internal equity, as
well as candidate qualifications, such as skills, education, and
experience. Employee Benefits: At BAE Systems, we support our
employees in all aspects of their life, including their health and
financial well-being. Regular employees scheduled to work 20+ hours
per week are offered: health, dental, and vision insurance; health
savings accounts; a 401(k) savings plan; disability coverage; and
life and accident insurance. We also have an employee assistance
program, a legal plan, and other perks including discounts on
things like home, auto, and pet insurance. Our leave programs
include paid time off, paid holidays, as well as other types of
leave, including paid parental, military, bereavement, and any
applicable federal and state sick leave. Employees may participate
in the company recognition program to receive monetary or
non-monetary recognition awards. Other incentives may be available
based on position level and/or job specifics.About BAE Systems,
Inc.BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an
international defense, aerospace and security company which
delivers a full range of products and services for air, land and
naval forces, as well as advanced electronics, security,
information technology solutions and customer support services.
Improving the future and protecting lives is an ambitious mission,
but it's what we do at BAE Systems. Working here means using your
passion and ingenuity where it counts - defending national security
with breakthrough technology, superior products, and intelligence
solutions. As you develop the latest technology and defend national
security, you will continually hone your skills on a team-making a
big impact on a global scale. At BAE Systems, you'll find a
rewarding career that truly makes a difference.Our Commitment to
Diversity, Equity, and Inclusion:At BAE Systems, we work hard every
day to nurture an inclusive culture where employees are valued and
feel like they belong. We are conscious of the need for all
employees to see themselves reflected at every level of the company
and know that in order to unlock the full potential of our
workforce, everyone must feel confident being their best, most
sincere self and be equipped to thrive. We provide impactful
professional development experiences to our employees and invest in
social impact partnerships to uplift communities and drive
purposeful change. Here you will find significant opportunities to
do meaningful work in an environment intentionally designed to be
one where you will learn, grow and belong.
Keywords: Disability Solutions, Washington DC , Facilities Administrative Assistant, Administration, Clerical , Falls Church, DC
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