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Administrative Coordinator for the Office of the Provost

Company: George Mason University
Location: Fairfax
Posted on: September 2, 2024

Job Description:






Administrative Coordinator for the Office of the Provost







10001454










Fairfax, VA













Part-Time / Hourly Wage










Opening on: Jul 22 2024




























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Department: Academic Administration
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Work Schedule: 9am - 2pm (Monday to Friday)
Location: Fairfax
Workplace Type: Remote Eligible
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes




About the Position:
This position will provide administrative and calendaring support to the Office of the Provost, including maintaining the schedules for the members of the Academic Administration team. This position will support a variety of office functions for the Office of the Provost, including but not limited to: managing the calendars, detailed notetaking for technical interviews, assisting with the coordination of standing and adhoc meetings for the team that require making arrangements for virtual and hybrid meetings, assist with agenda management, meeting transcription and note organization, the team with file management and tracking internal assignments and communicate to customers in a timely manner with status updates on their requests.




Responsibilities:
Scheduling Support

  • Works closely with the Academic Administration Team leaders to schedule one on one and group meetings;
  • Proactively resolves calendaring conflicts before they arise;
  • Responds to internal and external calendaring requests; and
  • Provides requested materials to meeting constituents.

    Administrative Support

    • Provide general administrative support to the Provost Office Academic Administration team including but not limited to:

      • Attending meetings as requested to serve as note taker and provide summary notes to attendees highlighting action items.;
      • Assist with file management for the team and ensuring internal standards are met and followed;
      • Assist with assignment management and tracking for the team ensuring proactive follow-up occurs with internal project tracking systems and updating the tracker as information is discovered; and
      • Coordinate with the Provost Office to ensure customers are being communicated with regularly on the status of their requests.







        Required Qualifications:

        • Bachelor's degree or equivalent combination of education and experience;
        • Ability to schedule and adjust meetings, calls, events, and travel while being mindful of urgency, priority, and ever-changing schedules. Requires high attention to detail to resolve calendar conflicts before they arise;
        • Experience in a fast-paced executive office and demonstrated customer service experience required;
        • Demonstrated qualification to successfully work and communicate with a diverse internal and external community in a professional manner;
        • Extensive knowledge of professional office procedures;
        • Demonstrated computer skills to include Microsoft Office Suite;
        • Demonstrated writing and communication skills;
        • Ability to work under pressure accomplishing multiple tasks with congruent deadlines;
        • Ability to handle confidential issues;
        • Ability to work well with others in an in-person and virtual team environment;
        • Must have a professional demeanor;
        • Ability to organize files electronically; and
        • Demonstrated ability to organize vast amounts of information into synthesized notes and action plans.





          Preferred Qualifications:

          • Experience providing administrative support to a team.





            Instructions to Applicants:
            For full consideration, applicants must apply for Administrative Coordinator for the Office of the Provost at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide cover letter and resume.




            Posting Open Date: July 22, 2024
            For Full Consideration, Apply by: August 5, 2024
            Open Until Filled?: Yes









Keywords: George Mason University, Washington DC , Administrative Coordinator for the Office of the Provost, Administration, Clerical , Fairfax, DC

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