Executive Administrative Support II - TS/SCI w/Poly
Company: General Dynamics Corporation
Location: Fairfax
Posted on: May 28, 2023
Job Description:
Responsibilities for this Position
Location: USA VA McLean - Customer Proprietary (VAC036)
Full Part/Time: Full time
Job Req: RQ133976
Type of Requisition:
Regular
Clearance Level Must Currently Possess:
Top Secret SCI + Polygraph
Clearance Level Must Be Able to Obtain:
Top Secret SCI + Polygraph
Public Trust/Other Required:
Job Family:
Business Administration
Job Qualifications:
Skills:
Calendar Management, Executive Support, Microsoft Suite, Office
Administration
Certifications:
Experience:
8 + years of related experience
US Citizenship Required:
Job Description:
Discover a career that is challenging, impactful, and
mission-critical. Join our team as an EXECUTIVE ADMINISTRATIVE
SUPPORT II and make an impact on our customer. While you help us
advance the mission, we'll help advance your career.
At GDIT, people are our differentiator. As an EXECUTIVE
ADMINISTRATIVE SUPPORT II, you will help ensure today is safe and
tomorrow is smarter. Performs a variety of administrative duties,
providing mission support within the Mission Directorates of the
ODNI. Provides guidance and assistance to the completion of complex
tasks for general office and/or program support. The nature of the
position demands a high degree of autonomy and latitude in
planning, organizing, and decision making to fulfill work
requirements. The position requires extensive knowledge of
executive level administrative processes and procedures in the
Agency/IC. Individuals will work under minimal supervision with
wide latitude to exercise independent judgment to accomplish work
in accordance with established policies and procedures.
HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT II WILL MAKE AN IMPACT
- Serve as the primary liaison between the designated Senior
Executive (SE) and other Agency Senior Executive managers, other
managers, and staff.
- Coordinates the workflow of multiple critical issues within a
continuously adapting schedule for the assigned SE, cognitive of
the criticality, sensitivity, and confidentiality of the issues
both internally and externally within the Agency, Congress, other
Intelligence Community organizations, and the private sector.
- Provides support to 2-4 government staff simultaneously.
- Maintains an awareness of internal structural levels and
hierarchy within the organization by being cognizant of internal
and external Senior Executive interrelationships, styles, and
methods of operations.
- Performs a comprehensive range of direct executive office
support for a designated Senior Executive.
- Maintains a schedule of appointments that involves determining
the importance of the issues for each meeting and following
protocol procedures for contacting principals.
- Anticipates and researches topics that are of interest to the
SE and prepares background books and/or talking points papers, as
needed.
- Monitors and coordinates systemic impacts of e-mail for action
items and gleans items from staff meetings and weekly reports that
require action; creates a system to generate reminders of
completion deadlines.
- Assists and relieves the assigned SE of a variety of complex
executive office support functions involving contact and exposure
to highly critical, sensitive, and confidential information.
- Drafts and prepares non-routine letters, memos, documents, and
various reports requiring comprehensive knowledge of Agency
methods, policies, regulations, procedures, and organization for
the SE's signature.
- Answers phones; places, screens, and refers calls to
appropriate Agency resources; takes messages and follows-up
accordingly to ensure adequate resolution of issues and
concerns.
- Prepares for visitors by initiating or passing any needed
security clearances and escorts visitors as needed.
- Researches and prepares background information and/or talking
points papers, as needed on the meeting attendees and/or topics of
interest for the meeting.
- Disseminates the executive's schedule to appropriate staff and
acts as liaison between the Senior Executive and others.
- Receives, sorts, and screens incoming mail; categorizes and
prioritizes response needed. Uses initiative to prepare responses
for signature and to assemble background information from a variety
of sources.
- Summarizes lengthy correspondence, highlighting key issues,
topics or sentences; follows up to ensure proper and timely action
taken as needed.
- Develops and maintains accurate records and files management
systems.
- Makes appointments, travel arrangements, and itineraries;
assembles or ensures that packets of information or briefing
materials are prepared. Accurately prepares expense statements.
Assists and informs SE of problems that arise during absences.
- Maintains an efficient office environment; may include
assisting in the ordering of supplies, arranging for the repair of
office equipment, initiating the installation of new software, or
participating in the planning and implementation of office
renovation projects. WHAT YOU'LL NEED TO SUCCEED
- Position requires an active Top Secret/SCI with Polygraph
clearance.
- Minimum three (3) years of experience working within the IC
performing the Contractor Performance Requirements listed in this
SOW for this labor category.
- Bachelor's Degree in Business or administrative-related field
and a minimum of eight (8) years of relevant experience as an
administrative professional; or an Associate's Degree in Business
or administrative-related field and a minimum of ten (10) years of
relevant experience as an administrative professional.
- Demonstrated successful use of MS Office Suite applications at
Advance level to complete routine to highly complex tasks.
- Excellent oral and written communication skills sufficient to
compose and deliver responses to customers' routine to highly
complex questions in a clear and concise manner.
- Excellent customer service skills, demonstrated by anticipating
and responding to the assigned Senior Executive's
requirements.
- Analytical skills sufficient to assess and interpret highly
complex information from multiple sources and draw insightful
conclusions.DESIRED QUALIFICATIONS
- Three (3) years' experience working as an Administrative
Professional within the IC.
- Professional Certification supporting or related to the
position's scope and responsibility.GDIT IS YOUR PLACE
- 401K with company match
- Comprehensive health and wellness packages
- Internal mobility team dedicated to helping you own your
career
- Professional growth opportunities including paid education and
certifications
- Cutting-edge technology you can learn from
- Rest and recharge with paid vacation and
holidays#OpportunityOwned #GDITCareers #WeAreGDIT
#ActionOfficer
#IntelAdminAssistant #IntelAdminJobs #IntelJobs #JET #CJPOST
#AdminAssistant #StaffOfficer #ExecAssistant #ProgramAnalyst
#OfficeManager
Scheduled Weekly Hours:
40
Travel Required:
None
Telecommuting Options:
Onsite
Work Location:
USA VA McLean
Additional Work Locations:
USA MD Bethesda
COVID-19 Vaccination: GDIT does not have a vaccination mandate
applicable to all employees. To protect the health and safety of
its employees and to comply with customer requirements, however,
GDIT may require employees in certain positions to be fully
vaccinated against COVID-19. Vaccination requirements will depend
on the customer site requirements.
We are GDIT. The people supporting some of the most complex
government, defense, and intelligence projects across the country.
We deliver. Bringing the expertise needed to understand and advance
critical missions. We transform. Shifting the ways clients invest
in, integrate, and innovate technology solutions. We ensure today
is safe and tomorrow is smarter. We are there. On the ground,
beside our clients, in the lab, and everywhere in between. Offering
the technology transformations, strategy, and mission services
needed to get the job done.
GDIT is an Equal Opportunity/Affirmative Action employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or veteran status, or
any other protected class.
PI212262465
Back To Search ResultsGDIT supports and secures some of the most
complex government, defense, and intelligence projects across the
country.
Keywords: General Dynamics Corporation, Washington DC , Executive Administrative Support II - TS/SCI w/Poly, Administration, Clerical , Fairfax, DC
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