Chief Financial and Administrative Officer

Company: Migration Policy Institute
Location: Washington
Posted on: May 27, 2023

Job Description:

The Migration Policy Institute (MPI) seeks a hands-on all-star with a can-do-all attitude to guide MPI's mission forward with innovative financial planning skills, remarkable budgeting knowledge, background in human resource processes, and a keen interest in information technology. As an integral member of MPI's leadership team, the Chief Financial and Administrative Officer will have responsibility for implementing financial strategic planning and overseeing the financial health of the organization to ensure its success, as well as maintain oversight of information technology, human resources, and administrative functions. This position reports directly to the MPI President and will be a strong presence at board meetings. We are a friendly, tight-knit team that is passionate about migration policy research and committed to being essential partners to policymakers and other stakeholders working on migration, asylum, and integration policy worldwide. We are looking for a team member who will be a vital part of our executive group. You will play an important role in MPI's budget, financial planning, grant reporting, payroll, employee benefits, and IT environment. About MPI MPI is an independent, nonpartisan think tank that seeks to improve immigration and integration policies through authoritative research and analysis, opportunities for learning and dialogue, and the development of new ideas to address complex policy questions. MPI is committed to recruiting, developing, and retaining staff at all levels who reflect the breadth of experiences, backgrounds, and perspectives in the countries where we work. MPI is committed to ensuring that staff members of all backgrounds work in an inclusive, equitable environment. Duties and Responsibilities Fiscal Management Work with the President, senior management, and staff to develop, oversee, and manage an annual organizational budget of $7 million. Work with the President, senior management, and staff to design and implement innovative forward-looking strategies for MPI's financial management. Create financial forecasts, monitor budgets and funding in real time, and develop platforms for financial management. Conduct and oversee the day-to-day, month-end, and year-end financial and accounting activities, including preparing all monthly journal entries and reconciling all balance sheet accounts. Execute the month-end close and prepare monthly financial and grant funder reports for senior management. Maintain the account receivable and payable functions. Maintain fixed asset inventory and depreciation schedules. Prepare financial reports for the Finance Committee and the Board of Trustees. Manage organizational cash flow and forecasting. Advise program directors in allocating budgetary resources to accomplish strategic goals. Develop and maintain controls to ensure that policies are effectively and accurately implemented and in compliance with IRS and other federal, state, and local requirements and regulations. Update and implement all necessary business policies and accounting practices. Prepare the year-end closing process and lead the annual auditing process, liaise with the external auditors and the audit committee of the Board of Trustees. Prepare quarterly financial reports for our sister organization, Migration Policy Institute Europe, and present them to the Board of Trustees. Prepare MPI Europe annual audit schedules, including preparation of combination statements. Oversee and lead the annual budget in consultation with senior management and present it to the Board of Trustees. Handle all legal matters with the use of outside counsel. Develop and support relationships with outside fiscal experts (auditor, bank, and investment professionals). Process the semi-monthly payroll and manage staff timesheet reporting. File year-end 1099 forms. Manage 403(b) plan, including processing semi-monthly payments and meeting quarterly with the organization's pension consultant. Liaise with external consultant for the annual state charitable registration renewals. Grants/Contracts Management Develop budgets for the submission of grant proposals. Ensure financial deadlines for reporting on grants and contracts are met. Evaluate grant award letters for proper revenue recognition and track donor gifts and net assets. Establish and monitor systems and procedures to manage all contract and grant requirements. Consult with program directors and project staff to produce narrative and financial reports as requested by funders and ensure timely compliance with reporting and invoicing requirements. Human Resources Maintain a friendly, confidential, and helpful atmosphere for staff, acting as the go-to resource for all human resource matters, including recruitment, payroll, and benefits administration, and ensure procedures are following all applicable laws and reporting requirements. Work with human resources consultant on hiring processes. Keep abreast of developments in policies, laws, and practices to maintain a modern and innovative HR function. Promote a culture of diversity, equity, and inclusion. Conduct and manage all aspects of employee relations, counseling on and resolving issues and concerns, together with other leadership staff. Provide counseling and guidance to senior management to ensure they are knowledgeable of proper ways to handle situations involving employees such as hiring, completing and conducting performance appraisals, corrective actions, and terminations. Lead all employer-specific compliance requirements with government agencies and applicable laws, including but not limited to, the Equal Employment Opportunity (EEO), the Americans with Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, the Occupational Safety and Health Administration (OSHA). Develop and manage the compensation structure, philosophy, and pay policies ensuring transparency and equity. Work with benefits vendors to ensure staff are offered top-of-market benefits. Conduct quarterly and annual reviews of benefits and insurance. Office Administration and IT Work with building management on any office/maintenance issues. Work with insurance broker to ensure proper coverage for D&O, cyber, management, and property insurances. Maintain IT systems, equipment, and procedures for the efficient use of office resources in coordination with the IT managed service provider. Oversee maintenance and inventory of essential IT infrastructure, including operating systems, security tools, applications, servers (cloud based and on premise), email systems, computers, software, and hardware with help of the managed service provider. Ensure security of data, network access, and backup systems; evaluate safety protocols; and protect the organization from all IT threats with help of the managed service provider. Manage relationships with vendors, evaluate performance, and negotiate pricing to ensure most cost-effective solutions for all IT needs including managed service provider, phone service, and internet service. Handle business-critical IT tasks and systems administration with managed service provider. Qualifications Bachelor's degree in accounting with at least 12 years of experience in a comparable senior management position. Experience at a nonprofit preferred. Practical knowledge and experience with financial and budget planning, grants and operational management, and audits in nonprofit organizations. Excellent writing skills. High motivation and initiative; ability to handle multiple assignments, prioritize, and meet deadlines in a fast-paced environment. Superior leadership, organizational, and time management skills. Ability to communicate orally and in writing in a direct and persuasive manner to convey financial and other technical information in simple, straight-forward terms. Ability to work effectively and collaborate with staff and entire management team. Ability to identify organizational problems and opportunities, assess critical issues, and construct comprehensive solutions. Certified Public Accountant (CPA) preferred. Experience with human resource and benefits management preferred. Professional Human Resources (PHR) certification, or similar preferred. Employment Type: Full Time Years Experience: 10 - 15 years Bonus/Commission: No

Keywords: Migration Policy Institute, Washington DC , Chief Financial and Administrative Officer, Administration, Clerical , Washington, DC