Administrative Assistant
Company: Air Line Pilots Association
Location: West Mclean
Posted on: March 20, 2023
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Job Description:
Location: US-VA-Tysons (McLean)Job ID: 2023-0009# of Positions
Type: 1Experience: 3Category: Administrative/Clerical -
Administrative AssistantExternal DescriptionAdministrative
AssistantThe Air Line Pilots Association, International (ALPA), the
largest airline pilot union in the world and the largest
non-governmental aviation safety organization in the world
(representing over 67,000 pilots at 39 U.S. and Canadian airlines)
seeks an Administrative Assistant for our Tysons (McLean), Virginia
office. The Administrative Assistant supports and provides
assistance to the National Officer's executive administration team.
As requested, they may also provide administrative support to pilot
leaders, performing a variety of administrative assignments
including scheduling and coordinating meetings, gathering and
distributing information, and assisting with special projects as
required.Routinely, they will assist the National Officer's
executive administration team with expense reporting, travel
arrangements, and calendar coordination. They may also assist in
fulfilling catering and meeting requests for a variety of functions
and events, large and small, informal and official.The
Administrative Assistant will be involved in many aspects of the
administrative workflow for the National Officers and executive
administration team including drafting correspondence, processing
appropriate paperwork, and scheduling appointments, as appropriate,
as well as supporting meetings and programs, including site
selection, room reservations, audio-visual aids, and refreshments;
and, making local and domestic hotel and travel arrangements in
accordance with established policies and procedures and/or in
coordination with Event Planning. They will also assist with
communications with governing bodies, pilot groups, committees, and
task forces, as needed; and, provide daily backup to the Security
and Reception Coordinator. Success in this position requires the
ability to manage the big picture while also keeping track of the
details in a professional manner.Travel: 2 - 5%.ALPA is an equal
opportunity employer that is committed to diversity and inclusion
in a safe workplace. We prohibit discrimination, harassment and
harmful behavior of any kind based on race, color, sex, religion,
sexual orientation, national origin, gender identity, disability,
genetic information, pregnancy, or other protected characteristics
as outlined in federal or provincial laws. We highly value everyone
and all are encouraged to apply, including minorities, veterans,
and people with disabilities.Minimum Requirements:
High School graduate or equivalent plus two years in a college or
business school or equivalent experience with an aviation or
advocacy organization.
Three (3) years related experience required, five (5) or more years
in an administrative position strongly preferred.
Solid customer service skills required.
Previous experience coordinating calendars and meetings and
providing support for booking meetings on- and off-site strongly
preferred.
Solid interpersonal and communication skills, oral and written, for
effective interaction with all levels of contacts, internal and
external.
Accurate proof reading required.
Demonstrated ability to work as an integral part of a team.
Attention to detail while working in a constantly changing
environment.
Understanding of the role and purpose of the Association strongly
preferred.
Must be a self-starter with the ability to work independently,
without close supervision, and provide appropriate recommendations
and/or solutions to various issues as they arise.
Ability to learn new technologies and applications quickly.
Software: Microsoft Word, Outlook, Excel, PowerPoint, and
SharePoint required.
Able to work flexible schedule on short notice as needed.
Physical Demands:Note: The physical demands described herein are
characteristic of those that must be met to successfully perform
the essential functions of this position. Reasonable accommodations
may be made to enable individuals to perform the essential physical
activities of this position described below.Constantly operates a
computer/smartphone/tablet. Regularly required to maintain a
stationary position; move about the office; determine what others
have said or written; and, converse with others and exchange
accurate information.Regularly required to sit, stand, bend, reach,
and move about the office and the local metropolitan area. May also
include occasional bending, stooping, squatting, and/or pushing and
pulling or moving, e.g., to pack, unpack, and/or move
cases.Occasionally required to move, raise, reach, and/or retrieve
binders, boxes, and files up to ten (10) pounds (lbs.).
Sporadically and/or while on travel, could be responsible to move,
raise, reach, and/or retrieve luggage and/or boxes weighing as much
as 50 lbs. (Assistance may not always be available.)ALPA offers
competitive salaries with terrific benefits, including:
401k Plan with Non-Elective Employer Contribution of 11% - plus 2%
into a Market Based Cash Balance Plan - after 180 days of
employment. No employee contribution required! The plan includes a
Roth option and 4-year vesting schedule.
Generous health care benefits on day one - PPO, Kaiser (where
available), and a High Deductible Health Plan which includes
coverage for medical, dental, and vision benefits for employee,
spouse, and/or dependent children;
27 days paid vacation and holidays per year plus 2 volunteer days
per year;
Generous sick and bereavement leave;
Competitive parental leave;
Company-paid premiums for disability and life insurance;
Flexible Spending and Health Savings accounts;
Retiree health plan;
Education Assistance Program; and,
Optional benefits including pet insurance, excess life insurance,
legal plan, and qualified transportation fringe benefits, where
available.
Relocation not provided.PM19
Apply HerePI208260301
Posted: 03/15/2023 05:50 PM
Keywords: Air Line Pilots Association, Washington DC , Administrative Assistant, Administration, Clerical , West Mclean, DC
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