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Research Administrator, Office of Research

Company: George Mason University
Location: Fairfax
Posted on: January 27, 2023

Job Description:

Position Information

Position Information


College of Public Health (CPH)

Alternate Department Description

Criminal Background Check

Standard Background Check

Motor Vehicle Background Check


Statement of Economic Interest

Not Applicable

Restricted Position?

No, is eligible for layoff or severance benefits.

Job Category

Classified Staff

Role (State) Job Title

Financial Services Specialist I

Working Title

Research Administrator, Office of Research

Job Type


Position Number


Recruit Number


Working Hours


Fairfax, VA

Other Location

Pay Band

Payband 4


Commensurate with education and experience

Web Announcement

Research Administrator, Office of Research

The George Mason University, College of Public Health, invites applications for the position of Research Administrator for the Office of Research. We are seeking a candidate at a Jr. level or an experienced level which will be determined by the candidate's qualifications and experience. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.


The Research Administrator will support the College of Public Health, Office of Research. This position will work directly with principal investigators (PIs) and senior level local sponsored research administrators to manage pre-award activities in the College.

  • Pre-award activities include, but are not limited to, assisting faculty/PI in the development, preparation, and submission of grant and contract proposals; ensure all applications meet agency and University guidelines and published timetables and deadlines; ensure proposals are entered and routed in a timely manner for further review; confer with PI and personnel at collaborating institutions to secure necessary sub-award documents for proposals;

  • Assist the PI in the development of budgets and budget justification which includes reviewing budgets for consistency with sponsor, and monitoring compliance with agency and University regulations regarding submission; verify all financial information to include application of the appropriate overhead rate for the project;

  • Coordinate and review certain proposal elements (bio-sketches, facilities, resources, current and pending, etc.) for consistency, accuracy, and completeness;

  • Work effectively with other offices (OSP, Fiscal Services, ORIA, schools, departments, divisions) on research proposal submission;

  • Monitor proposal status and advise PI on requirements and deadlines associated with research protection protocols;

  • Upon award acceptance, define account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations;

  • Coordinate and submit requests for No Cost Extensions, Carryover, re-budgeting requests, changes in scope, and other changes to the award; ensure all requests are done in compliance with sponsor guidelines and University policies;

  • Assist in post award functions including managing budget, reporting and compliance timelines through the lifecycle of the grant or contract, and projecting and forecasting future award expenditures; and

  • Assist in transferring awards in and out of the University.

    Required Qualifications:

    • Experience in Sponsored Programs Administration or related field;

    • Proficient use of computers and working knowledge of MS Office Suite (Word, Excel, PowerPoint) to create high-quality written documents; and

    • Excellent customer service orientation.

      Preferred Qualifications:

      • Bachelor's degree preferred; any appropriate combination of relevant experience and/or work experience may be considered;

      • Knowledge of Uniform Guidance 2 CFR 200 federal rules and regulations;

      • Understanding of grant and contract proposal submission processes and systems;

      • Certified Research Administrator preferred;

      • Knowledge of University policies and procedures related to grant and contract activities; and

      • Ability to work independently with minimum supervision in a deadline-oriented environment.

        Special Instructions to Applicants

        For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload (1) cover letter, (2) resume, (3) list of three professional references with contact information, and (4) a diversity statement summarizing the extent to which you have worked with any individuals from marginalized groups in a teaching, mentorship, or advisory capacity, and how you helped them identify and overcome barriers to success (as Other Doc).

        For Full Consideration, Apply by:


        Posting Date


        Job Close Date

        Open Until Filled?


        Telework Friendly?


        Mason Ad Statement

        Great Careers Begin at Mason!

        George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

        Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

        If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

        George Mason University, Where Innovation is Tradition.

        Equity Statement

        George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

        Campus Safety Information

        Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/

Keywords: George Mason University, Washington DC , Research Administrator, Office of Research, Administration, Clerical , Fairfax, DC

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