Front Office Staff Assistant, USAID Bureau for Development, Democracy and Innovation (DDI) Front Off
Company: Dexis Consulting Group
Location: Washington
Posted on: August 6, 2022
|
|
Job Description:
Job Description Dexis is a professional services firm that
solves the most pressing social challenges in complex environments,
paving the way for a more secure and prosperous world. Dexis
embraces diversity, equity, and inclusion and strives to build and
maintain a safe environment where we celebrate diverse backgrounds,
treat everyone with respect, and value the unique lived experiences
each person brings based on their race, ethnicity, sexual
orientation, gender identity, religion, disability, military or
veteran status, national origin, age, marital status or family
status and related conditions. At Dexis, you will experience a
corporate culture of inclusiveness, fairness, and trust. You will
be given the means and mentorship needed to succeed, and your
creativity will be rewarded. About the Position Dexis Professional
Services seeks a motivated candidate to serve as Staff Assistant in
the United States Agency for International Development's (USAID)
Bureau for Development, Democracy and Innovation (DDI)Front Office.
DDI provides technical leadership, research, and field support for
worldwide activities in a variety of technical areas, including
climate, gender, democracy and governance and digital development.
The Bureau represents the Agency on a wide range of technical
matters in the interagency and with Congress, outside partners,
other donors, and multilateral institutions. The Bureau also
supports research and rigorous impact evaluations to advance USAID
strategies and programs in DDI sectors and determine the most
effective approaches. DDI encourages innovation and is identifying
new ideas that can be brought to scale in support of Agency
development priorities. As a Staff Assistant, you will directly
support senior Agency leadership, specifically Deputy Assistant
Administrators in the DDI Front Office. Work will include calendar
management and scheduling appointments; processing documentation
for review; coordinating with others in the Front Office, building
relationships across other Offices in the Bureau, and various parts
of the Agency and interagency community; and creating and
maintaining systems of records in accordance with Agency
guidelines. Responsibilities Duties and Responsibilities: Schedule
and Logistics Management Schedules appointments and
updates/maintains principals' calendars to resolve scheduling
conflicts. Provides support for DDI meetings, brown bag seminars,
workshops, conferences, retreats and other events. Assists in
preparation of routine reports, e.g., weekly reports, calendars of
events, lists of publications, etc. Participates in strategic
planning by recommending ways to improve DDI management and
identifying future DDI needs. Serves as timekeeper (time and
attendance) for senior officials, ensuring time is validated on a
bi-weekly basis. Provides telephone coverage, photocopying and
scanning services. Document Management Manages robust
correspondence process that involves prioritizing multiple taskers
with short fuse deadlines Organizes and processes documents,
primarily electronic documents, for principal review. Reviews DDI
correspondence for proper formatting as prescribed in official
Agency guidance. Keeps abreast and implements Agency guidance to
ensure proper document management e.g., including clearance
processes and electronic filing. Produces documents to a very high
standard without need for re-editing prior to clearance and
dissemination from DDI. Tracks, controls, and files documents (log
and track documents, standardizes and maintains files according to
Agency Records Management directives). Maintains Sensitive But
Unclassified (SBU) personnel and document files. Travel Management
Processes principal travel on receipt of itineraries, including
reservations, ticketing, and visas/passports. Obtains country
clearances for international travel. Processes travel
authorizations and vouchers. Documents travel in the Agency's
electronic systems. Qualifications Bachelor's Degree Administrative
Experience Ability to obtain a Facility Access Clearance (FAC)
Familiarity with Google G Suite and Microsoft Office Excellent
communication, organization, and coordination skills Dexis is on a
mission to help solve today's most pressing global political,
social, and economic challenges and create a world where all people
are safe and prosperous. As a Dexis employee, you will be
challenged, empowered, and mentored. Our motto is "find a way or
make a way" --- that's how Dexis goes "all in." How will you? If
you are passionate about this opportunity, apply now Only those
applicants who meet the above criteria will be contacted for
interview. Dexis is an Equal Opportunity Employer, and does not
discriminate on the basis of race, color, sex, national origin,
religion, pregnancy, disability, age, genetic information, military
service, veteran status, ethnicity, citizenship, sexual
orientation, gender identity, marital status, childbirth and
related medical conditions, including lactation, or any other
protected class under applicable law. If you are hired for a
position that is paid from the Dexis home office, you will be
required to submit proof that you have received the COVID-19
vaccine unless you qualify for a legally recognized medical or
religious exception to the vaccine requirement. This does not apply
to AL, AZ, FL, KS, MT, NH, ND, or TX residents.
Keywords: Dexis Consulting Group, Washington DC , Front Office Staff Assistant, USAID Bureau for Development, Democracy and Innovation (DDI) Front Off, Administration, Clerical , Washington, DC
Click
here to apply!
|