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Receptionist/Office Assistant

Company: Angel Loving Care 1 Inc
Location: Lanham
Posted on: November 23, 2021

Job Description:

We are looking for a competent Receptionist with great people skills and an enthusiastic personality to support high-ranking officials in our company. You will be the one to organize and maintain team members' schedules and assist them by performing a variety of administrative tasks. As the Receptionist you will serve as the frontline for many communication tasks with our stakeholders and the governmental agencies that support our work. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.Responsibilities

  • Schedule, plan and secure conference space for staff meetings, staff training, board meetings, etc.
  • Attend meetings as needed and develop and file the minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for the Executive and Managerial staff
  • Handle confidential and medical documents and ensure compliance with HIPPA regulations
  • Prepare invoices and/or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research, update and distribute presentation slides and reports as assignedSkills
    • Proven experience as a Receptionist or similar administrative role
    • Proficient in MS Office and "back-office" software (e.g. ERP)
    • Knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
    • Familiarity with basic research methods and reporting techniques
    • Excellent organizational and time-management skills
    • Outstanding communication and negotiation abilitiesJob Type: Full-timePay: $15.00 - $16.00 per hourBenefits:
      • 401(k)
      • Health insuranceSchedule:
        • 8 hour shift
        • Monday to FridayCOVID-19 considerations:COVID-19 Test is required before hiring. Results can not be more than 7 days old.COVID-19 Vaccination required.Education:
          • Associate (Preferred)Experience:
            • Microsoft Office: 1 year (Preferred)
            • Customer Service: 2 years (Required)Work Location: One location

Keywords: Angel Loving Care 1 Inc, Washington DC , Receptionist/Office Assistant, Administration, Clerical , Lanham, DC

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