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Administrative Assistant III

Company: Ascent Services Group
Location: Washington
Posted on: November 22, 2021

Job Description:

Administrative Assistant IIIWashington, DC6+ Month Contract Requirements:

  • High School diploma or equivalent
  • 5+ years of administrative experience and training
  • 2+ years corporate experience
  • Advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint
  • Able to work 35-40 hours a weekSummary
    • Seeking an experienced Administrative Assistant to provide support to the Washington DC office of a global medical technology company.
    • Responsibilities include providing front desk coverage and office management, maintaining the common office areas, providing administrative support to the Government Affairs organization, serve as a general resource to Office-based staff, and provide support to visitors. Responsibilities:
      • Provide front desk telephone and reception coverage during the hours of 8:00 a.m. 5:00 p.m.
      • Maintain public office areas including reception area, kitchens, conference rooms, and copy/work room
      • Manage visitor office and conference room scheduling
      • Pick up and distribute mail; prepare items for mailing/shipping
      • Monitor and order supplies for individuals and shared office spaces including kitchens and copy/work room
      • Provide administrative support to site leader
      • Serve as a general resource to staff, including to assist with resolving computer and handheld device issues by linking with various IT and internal computer support groups
      • Perform various administrative duties including Internet/Intranet research, photocopying/scanning documents, and assisting with preparation of presentation materials
      • As needed, provide limited support to other senior level MDT staff and visiting corporate executives, including Corporate CEO and Senior Management
      • Provide visitor/guest escort for corporate executives, industry and foreign dignitaries, and other external visitors during operating hours
      • Coordinate and arrange catering for internal and external groups
      • Interact with customers, vendors and other callers over the phone to answer routine questions and obtain and/or provide routine information
      • Provide limited travel assistance to employees and guests, including printing boarding passes, scheduling taxis, and providing local area directions and assisting with preparation of expense reports

Keywords: Ascent Services Group, Washington DC , Administrative Assistant III, Administration, Clerical , Washington, DC

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