Administrative Assistant

Company: Gallup
Location: Washington
Posted on: November 22, 2021

Job Description:

Put your administrative assistance talents to work in Gallup's newly renovated office in downtown Washington, D.C. In this role, you'll coordinate and support the efforts of executives, prestigious clientele, honored guests and Gallup associates. You will take pride in skillfully managing calendars; scheduling and arranging complex travel plans; organizing, scheduling and preparing for meetings; and providing impeccable service to internal and external customers. Other responsibilities include maintaining and updating client information; completing expense reports with perfection; updating presentations and documents; providing backup reception desk support; and assisting with special projects and events as needed with the hospitality team. We are looking for a hands-on, highly energetic team player who can lead and orchestrate all necessary support functions. Strong communication skills, integrity, and the ability to be self-directed and proactive will be essential to your success. Who we want: * Service-oriented team members who have the sophistication, poise and confidence to support a team of executives * Master multitaskers who are highly organized and can prioritize the urgency of multiple requests to meet simultaneous deadlines with outstanding quality * Proactive initiators with the confidence to step in and help executives get what they need before they even ask for it * Natural hosts who can quickly build rapport and engage others in conversation, leaving a lasting impression on guests, clients and associates * Exceptional achievers who thrive in a fast-paced environment and enjoy the challenge of working with a variety of individuals and varying schedules * Highly adaptable professionals with the flexibility and intuition that it takes to prioritize quickly changing needs - and the discipline it takes to remain focused on the details What you need: * Two or more years of administrative experience required * An associate degree required; an undergraduate degree preferred * Expertise and proven proficiency in Microsoft Word, Excel, PowerPoint and Outlook * Strong written and verbal communication skills * The ability to take initiative and complete tasks independently while being a positive and agile team player * Eligibility to work in the United States; this position is not eligible for employment visa sponsorship What we offer: * A newly renovated office in Washington, D.C., at 9th and F streets (off the Red Line near the Capital One Arena and the Walter E. Washington Convention Center * A flexible and hybrid work setting that allows you to work on-site and from home (you will determine with your manager and team what hybrid looks like for you) * A strengths-based, engagement-focused and performance-oriented culture * World-class managers who support, develop, empower and engage you * Mission-driven work that changes the lives of people around the world * Ongoing learning and development opportunities * A robust benefits package, including medical, dental and vision insurance options, a 401(k) retirement and savings plan with company matching, and an employee stock ownership program Gallup is a federal contractor and must comply with President Biden's Executive Order 14042 concerning COVID-19 vaccinations. As such, all U.S.-based employees must be fully vaccinated. Gallup will consider requests for medical or religious exemptions to the vaccine requirement. Gallup is an equal opportunity/affirmative action employer that celebrates, supports and promotes diversity and inclusion. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable law.

Keywords: Gallup, Washington DC , Administrative Assistant, Administration, Clerical , Washington, DC